Madhu Charan

Results-driven Executive Assistant with 15+ years of experience supporting C-level executives, Managing Directors, traders, and leadership teams within Financial Services, Investment Banking, Venture Capital, Biotechnology, and Pharmaceutical industries. Proven expertise managing complex calendars, global travel coordination, investor meetings, executive communications, event planning, and high-level administrative operations in fast-paced environments. Recognized for professionalism, discretion, strong organizational skills, and the ability to manage multiple priorities while building collaborative relationships across all levels of an organization.

Experienced supporting trading floor operations, alliance management teams, and senior investment professionals while maintaining efficiency in high-pressure environments. Proficient in Microsoft Office Suite, Concur, PeopleSoft, Salesforce, SharePoint, Teams, Zoom, WebEx, and Google Workspace. Known for delivering exceptional executive support, operational coordination, and problem-solving with attention to detail and confidentiality.

Interested in opportunities within Big Pharma, Biotechnology, Financial Services, Fixed Income, and public sector organizations including transportation and city/county agencies.

Executive Administrative / Sales Assistant at Nomura Securities International (2023-04 – 2026-05)

Nomura Securities International is a global financial services and investment banking firm providing Fixed Income, Equities, Investment Banking, and Capital Markets services to institutional and corporate clients worldwide.

• Managed complex calendars, executive meetings, and cross-functional coordination across global offices
• Coordinated domestic/international travel, analyst roadshows, and executive logistics for teams from Asia, Japan, and New York
• Processed expenses and travel reporting using Concur and PeopleSoft systems
• Organized internal and external events, conference calls, and corporate meetings
• Supported onboarding, office operations, and virtual meeting technology including WebEx, Teams, and Zoom

Executive Assistant at Frazier Life Sciences (2022-03 – 2023-01)

Frazier Life Sciences is a leading venture capital and investment firm focused on healthcare, biotechnology, and life sciences companies committed to advancing innovative medical solutions.

• Maintained complex executive calendars and coordinated investor and leadership meetings
• Arranged extensive domestic and international travel, visas, itineraries, and expense reconciliation
• Organized executive logistics for major industry conferences including JPM, ASCO, and ASH
• Coordinated office meetings, events, vendor communications, and daily operational support
• Managed confidential communications and rapidly changing priorities with professionalism and efficiency

Administrative Coordinator at Gilead Sciences (2019-04 – 2022-03)

Gilead Sciences is a global biopharmaceutical company focused on discovering, developing, and delivering innovative medicines for life-threatening diseases.

• Managed heavy calendaring, executive scheduling, and global travel coordination
• Coordinated quarterly alliance meetings including JEC, JRC, and JDC sessions with internal and external stakeholders
• Processed expense reports and supported conference logistics for major healthcare events
• Assisted with onboarding new hires, departmental meetings, and office coordination activities
• Supported contracts, purchase orders, and event planning for leadership teams and alliance partners

Trading Floor Administrative Assistant – Fixed Income & Investment Banking at Deutsche Bank Securities Inc. (2009-09 – 2019-01)

Deutsche Bank Securities Inc. is a global investment bank providing financial services in Fixed Income, Investment Banking, Capital Markets, and Asset Management.

• Managed complex executive calendars, client meetings, and conference scheduling for senior leadership teams
• Coordinated domestic and international travel arrangements and expense reporting through Concur
• Organized conference calls, video conferences, and large-scale client meetings
• Supported SharePoint administration, trade blotter projects, and operational activities
• Maintained professionalism, confidentiality, and strong communication in a fast-paced financial environment

Associate's Degree – Nadi College