Mahnoor Zaidi

Energy trading company specializing in the import and export of fuel and other energy products

Tax & Financial Reporting Intern - Novum Energy & Trading Inc

(2025-05 - 2026-05)

Energy trading company specializing in the import and export of fuel and other energy products

• Prepared and filed monthly motor fuel tax and sales & use tax returns across 35-40 U.S. state jurisdictions, maintaining a 100% on-time filing record
• Managed international excise tax, VAT, and GST filings across four countries (UK, Singapore, Brazil, and Mexico) to ensure compliance across cross-border trading activity
• Compiled monthly and quarterly financial reports from the general ledger and trade P&L statements to track taxable activity across 35+ domestic and 4 international jurisdictions
• Reconciled general ledger accounts, including revenue, intercompany, and joint venture accounts, investigating variances to ensure accurate and complete financial reporting
• Supported the monthly close process by preparing journal entries, accruals, & reversing entries in alignment with internal controls and accounting policies
• Managed the Financial Reporting team's invoice mailbox, serving as primary point of contact for invoice processing & issue resolution across the UK, Singapore, Brazil, and Mexico

Office Administrator / HR Coordinator Intern - Novum Energy & Trading Inc

(2025-05 - 2026-05)

• Conducted 15 structured interviews in Q1 2026 to assess candidate fit and support strategic hiring
• Coordinated & scheduled 20+ meetings per month for up to 60 employees. Strengthening team collaboration through organized company events
• Oversaw office supply & canteen inventory, cutting unnecessary expenses & reducing supply costs by 28%
• Trained colleagues on company policies, procedures, & office systems to support smooth new hire onboarding
• Acted as liaison between staff, clients, & external partners, resolving 95% of inquiries without escalation
• Managed sensitive office communications, applying confidentiality & professionalism while coordinating the accurate distribution of calls, emails, & mail items across multiple departments

Claims & Demurrage Intern - Novum Energy & Trading Inc

(2025-10 - 2026-01)

• Reviewed & analyzed over 50+ shipping documents (Bills of Lading, Notices of Readiness, Statements of Facts) to support demurrage and cargo-related claims
• Ensured ongoing compliance with charter party agreements and internal policies, helping reduce claim rejections & exposure to financial penalties
• Analyzed trends in demurrage costs and claims by region, vessel type, & supplier, helping inform negotiation & operational decisions
• Engaged in weekly review meetings to discuss progress on open or disputed claims, providing input on case resolution strategies

Fitness Lead/ Supervisor - University of Houston Recreational Center - Houston, Texas

(2024-09 - 2025-10)

• Led & motivated a team of 6 fitness attendants, fostering a high-performance working environment to enhance member experiences
• Trained & mentored 10+ new employees on gym procedures, customer service, & emergency response protocols, improving team efficiency
• Collaborated with management to implement facility improvements, increasing member satisfaction scores
• Hiring & Training Committee- Screened & interviewed candidates, contributing to selection decisions. Trained employees in policies & emergency procedures to build a strong, aligned team

Bachelor of Business Administration - Finance & Marketing - C. T. Bauer College of Business, University of Houston (2026-05)