Licensing/Registration Program Lead for US and Canada - Environmental Resources Management, Inc. - Rolling Meadows, IL/Home
(2012-12 - 2026-08)
Served as a Compliance Senior Specialist for the Legal Department
- Expertise in Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook and Teams, and several database platforms.
- Developed and managed the regional database for the Corporate Professional Licenses (Engineering, Geology, Contractor) including all ERM Legal Entities in 50 US states and 10 Canadian Provinces
- Implemented changes to the professional responsible charge listed on each license which included communication with the business to determine an eligible, qualified employee.
- Ensured compliance with all State and Provincial regulatory frameworks
- Completed all renewals prior to expiration dates
- Applied for new, necessary licenses or cancellations based on ongoing business needs and any acquired businesses
- Responsible for processing all Legal invoices from Outside Counsel (worldwide) which included entering invoice details to a SharePoint site then once approved by the Managing Attorney, sending to Finance for payment
- Established relationships with worldwide Finance employees while communicating on a regular basis
- Tracked budgets for Legal invoicing Matters
- Determined the correct account charging information for each invoice to send to Finance
- Input legal invoices (US only) to Finance Software (GMS) for payment prior to the company outsourcing
- Tracked and in some cases helped to maintain the Officers of all US ERM companies
Accounting Associate - Environmental Resources Management, Inc. - Rolling Meadows, IL
(2006-07 - 2012-12)
- Responsible for receiving vendor invoices and ensuring payment in a timely manner
- Verified the accuracy and completeness of invoices and researched invoice discrepancies for all Midwest US locations
- Resolved payment issues and followed up on vendor inquiries to bring the company 100% up to date with all invoices
- Reconciled vendor statements each month while communicating with vendors on a timely basis
- Provided timely and detailed communication to the Business including Partners and Project Managers by preparing reports and supporting documentation.
- Transitioned manual paper invoicing to digital, scanning and organizing files into a secure database proceeded by relaying new processes to vendors
- Promoted to a newly created Licensing/Registration Program Lead for US and Canada after notifying management to the importance and legal obligations of tracking corporate licensing
