Director of Client Services/First Impressions - NextHome Coastal Luxury Realty - Newport News, VA
(2020-08 - 2024-10)
Office Manager for NextHome Coastal Luxury where I was basically only office worker for the Brokerage.
- Did home searches in Rein, a software application for clients who were looking for houses
- Answered client questions/inquiries, and scheduled appointments for clients
- Updated new listing and closed out when transactions were complete in Rein
- Scheduled photos and/or drone shots for new listings
- Scheduled signage for new listings
- Checked real estate taxes and monitored real estate applications for our homes to be listed
- Scheduled times for closings with clients
- Ordered office supplies and maintained cleanliness of office
- Ran errands such as for mail and pick up commission checks for broker
Sales Representative - Henson Media, Inc. WMSK/WUCO/WSON - Morganfield, KY
(2019-02 - 2019-09)
Sales representative in the tri county and tri state areas.
- Selling airtime commercials to businesses
- Write, record and produce commercials
- Maintain customer list, daily reporting per customer per day. Notation of all customers needs per day
- Schedule, create and present airtime options per customer needs, maintain timeline per customer's current and expiration of airtime and follow up with options for keeping them advertising for future
- Follow up with each customer to check on the progress of increased sales per the optional packages purchased
- Edit package options per their sales numbers
- Research based on customer business (e.g. which times of year would have increased sales, offer customized packages dependent on their type of business)
- Scheduled and unscheduled visits, as well as cold calling
- My position was put on hold at the beginning of covid
Concierge - Provision Living West County - St. Louis, MO
(2018-02 - 2019-01)
Part-Time position
- Open building, make sure appropriate alarms are reset, turn on cameras
- Monitor security cameras and alarm systems of building throughout the day
- Maintain and monitor resident census and distribute to directors
- Deliver newspapers and mail to residents allowing me to interact with residents
- Greet and assist family members coming in/leaving family members of residents and ensure that everyone checks in and ensure that when residents leave the building, that they are checked out
- Assist visitors to the appropriate apartments when security codes are required
- Maintain doors to courtyard based upon the weather
- Update census to make sure resident list is current
- Keeps records of employee PTO request and meal expenses
- Ensure that lobby and various other rooms are clean and presentable
- Interact with residents, at times assisting them back to their apartments and assure they are getting help when required
Leasing Agent - Cecil Management - O'Fallon, Illinois
(2017-01 - 2018-02)
- Show apartments/housing to potential tenants; explain lease terms, required qualifications and procedures for move ins/move outs at showings
- Explain lease terms, required qualifications and procedures for move ins/move outs at showings
- Confirm that all necessary permits and deposits are in place at time of move ins
- Photograph apartments/houses to determine condition of premises for move ins/move outs
- Submit updates and damages to maintenance at time of move out
- Placement and removal of signs and keys to/from tenants
- Study and learn Fair Housing Act of 1986
Executive Administrative Assistant - The Lowenbaum Partnership - Clayton MO
(1998-08 - 2016-04)
Assistant to Managing Partner and one other attorney in the healthcare and corporate practice
- Review and revise various healthcare documents, corporate transactional documents
- Draft agendas, emails and correspondence on behalf of attorneys, taking meeting minutes and prepare in accordance with agenda, run financial reports, memos, etc., handle incoming/outgoing mail
- Draft PowerPoint presentations for various events and meetings
- Highly experienced in complex travel arrangements, air, ground transportation, lodging and venues for meetings/events
- Maintain multiple calendars, including extensive experience in scheduling internal and external meetings and arrange the venues, lunches, dinners or happy hours related to various events
- Analyze situations/correspondence/telephone calls and make determination as to handling of referral to appropriate resources
- Time entry for attorneys for billing purposes
- Maintain annual continuing education hours and follow up with scheduling seminars, as needed
- All other general duties, create and maintain files, prepare mailings, photocopying, scanning and faxing
- Self-starter with the ability to work both independently and collaboratively; ability to manage and take ownership of numerous tasks simultaneously
- Detail orientated, organized and able to multitask while meeting important deadlines, ability to anticipate challenges/needs and act accordingly
Legal Assistant To Two Healthcare/Corporate Attorneys - Sonnenschein Nath & Rosenthal - St. Louis MO
(1992-04 - 1998-08)
Assistant to two healthcare and corporate partners
- Complex travel arrangements and all related needs thereto
- Maintain calendars for attorneys, scheduling meetings, events and venues for same
- Create PowerPoint presentations for various meetings and events
- Answer telephones and making determinations as to which attorney is assigned to that specific project
- Review and revise various healthcare documents, corporate transactional documents, draft correspondence, memos and notes
- Perform secretarial functions for attorneys requiring knowledge of formatting documents and procedures
- Prepare, edit, proofread and maintain a variety of healthcare and corporate documents
- Draft, review and revise emails, correspondence and itineraries on behalf of attorneys
- Handle all incoming/outgoing mail
- All other general related duties, creating and maintaining files, prepare mailings, photocopying, scanning and faxing
- Time entry for attorneys for billing
- Maintain annual continuing legal education hours and schedule seminars, as needed
- Scheduled and held weekly continuing education seminars for in-house attorneys, draft agenda and presentation materials and submit to the Missouri Bar Association for approval
