Executive Assistant to Chief Marketing Officer - Calamos Investments - New York, NY
(2022-07 - 2026-02)
Support the CMO, Marketing team, and Wealth Management with administrative and operational roles.
- Ownership of division heads' calendars and effectiveness focusing on their priorities.
- Office manager, partnering with facilities coordinators to ensure safety, functionality and compliance with office space.
- Event coordinator, responsible for engagement and delivery of top experience for guests, while cultivating relationships with vendors and hospitality firms.
Executive Assistant to CEO and Sales Team - Stevens Ventures Family Office - Milford, CT
(2020-06 - 2022-06)
Support President, VP of Operations and staff, handle sales metrics updates and reporting for the sales team.
- Calendar management, including conference organizing, greeting guests, processing expenses.
- Arrange travel including lodging, conference registration and transportation.
- Office Management, assist human resources with screening candidates, on-boarding, and maintenance needs.
Executive Assistant/Office Manager to CEO - Waldorf Trade Risk LLC. - Stamford, CT
(2018-06 - 2019-10)
Provided administrative and operational support for the Chief Executive Officer, consulting services, and IT.
- Facilitated candidate interviews and streamlined onboarding workflows in collaboration with HR.
- Managed preventive maintenance schedules and coordinated safety inspections, maintaining compliance with regulatory standards.
- Led the planning and execution of quarterly investor forums and high-net-worth client events, enhancing client engagement and reinforcing the brand.
- Utilized platforms such as Salesforce and Microsoft Teams to track client interactions, manage communications, and support cross-functional collaboration.
Executive Assistant to COO, CFO, CCO, Trading & Business Development team - Academy Securities - New York, NY
(2010-08 - 2017-12)
Supported executive leadership across Operations, Finance, Compliance, and Business Development, ensuring seamless coordination and execution of strategic initiatives.
- Assisted in the oversight of compliance policies and procedures, prepared regulatory filings and supported FINRA and SEC examinations.
- Maintained hedge fund and private equity-style fund documentation; facilitated entity formation and administration, including drafting formation certificates, operating agreements, and board resolutions.
- Reviewed investor subscription documents for accuracy and consistency; monitored and maintained side letters and investor agreements.
- Managed vendor relationships, including IT service providers; ensured all technology infrastructure (hardware, software, connectivity) was operational and up to date.
- Led treasury and HR operations, including payroll and benefits administration using ADP; negotiated vendor contracts, reducing costs by 20% while enhancing service quality.
- Reconciled departmental budgets and commission payouts; facilitated annual audits and regulatory reviews.
Sales Assistant to Investment Adviser - Raymond James & Associates - New Haven, CT
(2008-07 - 2010-08)
Supported investment adviser in managing client accounts, ensuring adherence to operational, legal, and compliance standards (FINRA, SEC) while resolving client requests and enhancing investor relations.
- Collaborated with auditors and finance teams to reconcile travel and expense reports and maintained and updated client data in wealth management CRM systems.
- Researched financial data and responded to client and internal inquiries by synthesizing information from multiple sources.
- Managed support activities including call handling, visitor inquiries, and onboarding of new accounts, ensuring seamless client experience.
- Established and maintained an electronic filing system compliant with FINRA and SEC recordkeeping requirements.
- Prepared and distributed monthly, quarterly, and annual client reporting materials, including new account documentation and cash flow summaries.
Assistant to Alternative Investments and Investor Relations - Hedged Alternatives - Greenwich, CT
(2005-08 - 2008-03)
Sustained communication with an alternative investment team with business pipeline updates and pending account launches to all levels of the firm including Legal, Compliance, Finance, Tax, Mailer Desk, and IT.
- Served as a point of contact for client advisors and investors for alternative investment-related inquiries.
- Upheld CRM (Proprietary) of prospects for investor relations team, completed RFPs and RFIs.
- Edited PowerPoint presentations for Investor Relations team obtaining appropriate information from various sources as needed.
- Fulfilled requests and completed documentation related to subscriptions, redemptions, capital calls, transfers, and distributions.
- Established successful coordination and distribution of client communications pertaining to investment summaries.
