Executive Assistant - Ellenoff Grossman & Schole LLP - New York, NY
(2024-08)
- Serve as the first point of contact for numerous Equity Partners.
- Utilized Lexis Nexis, WestLaw, Law360, Tabs, Juris, and Coyote Finance when updating client information and imputing associates billable hours.
- Manage Equity Partners and Management Committee members calendars; extensive knowledge and experience with calendar management.
- Book and organize both international and domestic travel for all attorneys, and paralegals at the firm.
- Run monthly A/R reports, Cash reports, for the entire Litigation department.
- Assist in the preparation and processing of client invoices.
- Review and validate time entries and billing data for accuracy, proper coding, and compliance with internal and client guidelines.
- Interpret partner and attorney billing instructions and translate them into accurate system updates and billing actions.
- Maintain billing records and tracking reports to support visibility into account status, outstanding items, and workflow progress.
- Respond to billing and payment inquiries with clear, professional communication, escalating issues as needed for resolution.
- Assist in organizing firm events, team outings/firm lunches.
- Responsible for scheduling all client meetings (mediations, depositions, etc.), via in person, Teams, or Zoom.
Bankruptcy Product ID Paralegal - Weitz & Luxenburg - New York, NY
(2022-08 - 2024-08)
- Created cover guides for depositions used in trials and case hearings.
- Collaborated with other departments on cases and projects ranging from marketing, claims, trusts, estates, and litigation.
- Provided administrative support to our attorneys and senior paralegals in office and visiting, such as: take meetings minutes, screen calls, ensure conference rooms were booked and properly prepared with the necessary documents needed.
- Drafted legal documents and filed them in courthouses located in the five boroughs.
- Trained new employees in our department, specifically in product identification.
Executive Assistant - Plaza College - Queens, NY
(2021-08 - 2022-08)
Plaza College School of Nursing
- Served as the first point of contact in the School of Nursing.
- Worked closely with faculty, students, alumni, health professionals.
- Managed and maintained all Nursing files/documents.
- Co-created our newsletters and sent monthly updates to our subscribers.
- Kept all social media pages up to date.
- Reported directly to the Provost of the University and to the Director of the Program.
- Worked one on one with the Director and Associate Director of Clinical Operations to plan out future class schedules and schedules interviews for potential applicants.
- Organized and co-hosted events, created slides for the TV monitors, and drafted reports for our simulation center.
- Provided administrative support to the faculty and staff from the School of Nursing.
Office Manager - North Slope Veterinary - Brooklyn, NY
(2020-02 - 2021-07)
- Responsible for initial screening/interviews, background checks, training/onboarding.
- Daily inventory updates and weekly orders.
- Managed and acquired records from other Animal Clinics/Hospitals, along with medication requests from patients.
- Kept record of all invoices, and create daily end of day batches and quarterly reports for practice owners.
Legal Assistant - Pacheco & Lugo PLLC - Brooklyn, NY
(2017-06 - 2020-01)
- Worked one-on-one with both Attorneys and Legal Assistant on court cases, scheduling depositions, and appointments with other attorneys, clients, and Court Houses across the five boroughs.
- Drafted, delivered, and filed court documents both in person and electronically.
- Accompanied both Attorneys on court hearings, depositions, and trials.
- Volunteered and assisted in organizing their 60th Annual Diamond Jubilee for the Puerto Rican Bar Association.
- Experience with the following: marital, family, criminal, litigation, employment, bankruptcy and estates law.
