Administrative Coordinator - Sheffield Energy LLC - Unit 1312, Al Jazeera Tower, Building 186, Street 836, Zone 61, West Bay, Doha Qatar
(2023-08)
- Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly.
- Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings.
- Manage communication channels, such as phone calls and emails. Supervise office staff, including clerical and administrative personnel.
- Manage data entry and other record-keeping tasks. Oversee office supplies to ensure resources are available when needed.
- Process invoices and manage accounts payable and receivable.
- Support the recruitment, onboarding, and training of new employees.
- Submitting all renewals of visas & labor work permit cards with labor office as well as the immigration department
- Meet-and-Greet contractors from the airport.
- Carrying out administrative duties with accuracy and speed.
- Assist contractors from Day-one in terms of transportation, on-boarding requirements such as medical tests, finger-printing, document attestations.
- Coordinate gate pass and heli-pass processing.
- Assist in renewals of official documents of the company (i.e. trade license, chamber of commerce, CR, traffic department, municipality, customs clearance etc.)
- Supporting other teams with various administrative tasks such as on-time delivery of tender documents, and other important documents.
Administrative Coordinator - Brunel Oil and Gas Services W.L.L. - Building B1, Office No. 104, Al Waab City, Doha Qatar
(2016-10 - 2023-07)
- Submitting all renewals of visas & labor work permit cards with labor office as well as the immigration department
- Developing and expanding administrative systems to meet increased company needs.
- Process, submits and follow up all the company official relations/ transactions with the government sectors.
- Meet-and-Greet contractors from the airport.
- Carrying out administrative duties with accuracy and speed.
- Assist contractors from Day-one in terms of transportation, on-boarding requirements such as medical tests, finger-printing, document attestations.
- Coordinate gate pass and heli-pass processing.
- Assist in processing all renewals of driving license & labor health cards with traffic office as well as the health department.
- Assist in renewals of official documents of the company (i.e. trade license, chamber of commerce, CR, traffic department, municipality, customs clearance etc.)
- To keep updated on labour related changes in relation to visa processing
- Maintaining administrative workflow.
- Ensuring that all enquiries are fully-responded to within a satisfactory timescale.
- Dealing with scheduling enquiries from both contractors and colleagues.
- Answering and appropriately handling inbound phone calls and correspondence.
- Following office workflow procedures to ensure maximum efficiency.
- Maintaining files and records with effective filing systems.
- Supporting other teams with various administrative tasks such as on-time delivery of tender documents, and other important documents.
Technical Officer, Credit and Collection Officer - Women's Rural Bank Inc. - Carandang St., Poblacion Rosario Batangas
(2007-05 - 2015-05)
- Process the opening of new accounts.
- Keep records and data on all savings accounts.
- Accurate posting and validation of savings deposits and withdrawals.
- Be responsible for filing and safekeeping of signature cards.
- Perform daily filing of deposits and withdrawal slips.
- Prepare sizing reports on savings which are submitted to the Accounting Bookkeeper.
- Initial verification of signatures on withdrawal slips before giving to the Cashier/Manager for final verification and approval.
- Prepare ticket (debit/credit) on the total deposit and withdrawal for the day; check and balance daily savings and approval.
- Prepare monthly savings report.
- Be responsible for the SECRECY of all savings accounts.
- Separate dormant accounts from active account ledgers with separate subsidiary control; maintain this ledger control; remove signature cards of dormant accounts from active accounts and submit to the Cashier for joint custody with the Internal Auditor.
- Collect client daily payments.
- Receive customer's deposit and see to it that deposits slip are properly accomplished.
- Explain to customers the different types of loans and credit options that are available, as well as the terms of those services.
- Meet with applicants to obtain information for loan applications and to answer questions about the process.
- Analyze applicant's financial status, credit and property evaluation to determine feasibility of granting loans.
- Approve loans within specified limits, and refer loan applications outside those limits to management for approval.
- Obtain and compile copies of loan applicants' credit histories, corporate financial statements, and other financial information.
- Review and update credit and loan files.
- Receiving, circulating and recording all incoming and outgoing faxes, emails and hand deliveries.
- Prepare and send reminder and collection letters to past due borrowers.
