Financial Management Analyst - U.S. Embassy Hanoi - Hanoi, Vietnam
(1994-08 - 2002-05)
Voucher Examination (50%), Alternate Cashier (30%), and Accounts Support (20%).
- Prepares and examines all types of vouchers including the most difficult and complex for all agencies represented at post using sound judgment in interpreting and applying all FAM/FAH, DSSR, Appropriations Law, and other USG regulations to ensure that they are correct, proper and legal.
- Audits invoices to ensure charges have properly assessed and correctly calculated in accordance with the terms of the contract and verifies that payment requests are documented with the supporting documents with receipt, delivery, inspection or acceptance certificates, and with other pertinent available papers and records.
- Prepares vouchers with complex conditions for goods and services based on Purchase Orders or Contracts, Blanket Purchase Agreements, Purchase Card, or other obligating documents.
- Prepares vouchers for residential and non-residential leases as per the terms and conditions stipulated in the lease agreement that may sometimes require to contacting the General Services Office (GSO).
- Prepares vouchers for utility, cleaning services, gardening services, landline and mobile telecommunication services including long-distance calls. And process all payments in timely manner to avoid penalties/surcharge.
- Prepares travel advances vouchers if necessary based on the Travel Orders and makes payment to the Travel office for the transportation, accommodation and other applicable charges.
- Prepares vouchers for the employee allowances, claims and replenishment such education allowance for USDH, Representation claims, Official.
- Verifies information in accounting systems for accuracy. Such information includes name of payees, type of payment, bank information, obligation validity and sufficiency of funds.
- Develops and maintains a voucher filing system – both for physical records and through a software database management system – and disposes of vouchers older than 6 years and 3 months.
- Collect cash payments in U.S. dollars and local currency.
- Make payments to employees and local vendors.
- Count, verify, and balance daily cash transactions.
- Maintain accurate records of receipts and payments.
- Prepare cash reports and reconcile cash balances.
- Ensure safe handling and secure storage of cash.
- Exchange and calculate currency conversions when required.
- Coordinate with finance/accounting for proper documentation.
- Provides assistance to Accounting Technicians in some aspects of their duties, maintains the financial management data base, e.g. determines to which accounts are to be charged for which services, establishes and liquidates obligations, examines availability of funds within obligations, existence of authorizations, etc., keeps back-up obligations, documentation, maintains accounting records, funds control ledgers, etc.
Budget Analyst - U.S. Embassy Hanoi - Hanoi, Vietnam
(2002-06 - 2007-11)
State Department & Inter-agency
- Formulated and executed annual operating budgets; performed mid-year reviews and recommended adjustments.
- Conducted monthly reconciliation of unliquidated obligations, ensuring compliance with federal regulations.
- Provided daily, monthly, and annual financial reports to senior leadership, improving transparency and accountability.
- Coordinated closely with auditors on multiple account allotments, ensuring financial integrity.
