Executive Assistant to Chief Brand and Strategy Officer, CPO, COO, General Counsel, SVP of Data, SVP of Marketing, SVP of Strategic Planning and Ops & VP of Bra - Playboy Enterprises - Los Angeles, CA
(2020-03 - 2022-12)
- Provide comprehensive personal and administrative support to the Brand and Strategy team and Chief of People
- Serve as Team Coordinator to Chief of Brand and Strategy, SVP of Data, SVP of Marketing, and VP of Brand and Strategy
- Heavy project management and team coordination; Track status and completion of key action items to guarantee all deadlines are met
- Execute heavy calendar management for personal/business appointments and meetings across time zones
- Coordinate meetings, confirm internal and external attendees, reserve and arrange conference rooms, set up video conference details, IT support, catering and prepare all meeting materials in advance
- Arrange international/domestic travel - book flights, hotels, transportation; prepare detailed itineraries
- Prepare bios, Excel reports, PowerPoint decks and research; compose and edit correspondence
- Prioritize conflicting needs, handle matters expeditiously, and proactively follow through on projects to successful completion, often under pressure
- Compose and communicate highly confidential correspondence; handle sensitive information and documents with the highest level of discretion and integrity
- Reconcile travel expenses; code and submit expense reports via Expensable and Concur
- Complete ad-hoc tasks and projects for Chief of People and Brand and Strategy team
Executive/Personal Assistant to CEO (contracted for 2-month project) - Trudy Green Management - Los Angeles, CA
(2020-01 - 2020-03)
- Provided comprehensive personal and administrative support to the CEO
- Rolled calls, screened incoming calls, and communicated directly on behalf of the CEO
- Executed heavy calendar management for personal/business appointments and meetings across time zones
- Tracked status and completion of key action items to guarantee all deadlines were met
- Arranged international/domestic travel - booked flights, hotels, transportation; prepared detailed itineraries for CEO and clients
- Prioritized conflicting needs, handled matters expeditiously, and proactively followed through on projects to successful completion, often under pressure
- Composed and communicated highly confidential correspondence; handled sensitive information and documents with the highest level of discretion and integrity
- Accurately recorded dictated notes from CEO and during meetings, managed external contacts, tracked all communication for call lists
- Conducted research on potential business opportunities and business individuals as tasked by the CEO
- Managed all guest and artist operations including generating extensive guest list and performer list, arranging audiovisual equipment, and managing venue coordination
- Completed ad-hoc tasks and projects
Executive/Personal Assistant to the Chairman - MacAndrews & Forbes - New York, NY
(2018-11 - 2019-11)
- Provided comprehensive personal and administrative support to the Chairman/CEO
- Screened all incoming calls, handled connecting Chairman's outgoing calls, routed calls to various staff members, and communicated directly on behalf of the Chairman when necessary
- Executed heavy calendar management for personal/business appointments and meetings across time zones
- Tracked all executive and family itineraries in the interest of time efficient connection in a fast-paced environment
- Liaised between executives, assistants, security detail, house and kitchen staff, personal shoppers, travel staff, and private aviation personnel to ensure Chairman's schedule and requests were followed
- Conducted research on potential business opportunities and business individuals as tasked by the Chairman
- Prioritized conflicting needs, handled matters expeditiously, and proactively followed through on projects to successful completion, often under pressure
- Composed and communicated highly confidential correspondence; handled sensitive information and documents with the highest level of discretion and integrity
- Accurately recorded dictated notes from the Chairman, managed external contacts, tracked of all communication, and prepared in depth notes from off hour activity for Office of the Chair purposes
- Completed ad-hoc tasks and projects for the Chairman and his family
Executive Assistant to CAO and SVP of Fleet - Momentum Solar - Metuchen, NJ
(2016-06 - 2018-11)
- Provided comprehensive administrative support to the Chief Administrative Officer and SVP of Fleet
- Executed heavy calendar management for personal/business appointments and meetings across time zones
- Coordinated meetings, confirmed internal and external attendees, reserved conference rooms, set up video conference and Zoom details, IT support, catering and prepared all materials in advance
- Tracked status and completion of key action items to guarantee all deadlines were met
- Arranged international/domestic travel - booked flights, hotels, transportation; prepared detailed itineraries
- Prepared Excel reports, PowerPoint decks and research; composed and edited correspondence
- Liaised with Legal to develop/amend policies, procedures and agreements to resolve discrepancies
- Collected pre-employment documentation; directed onboarding, orientation and training of 900+ new hires
- Administered MVR, background and substance abuse checks prior for new hire approval
- Developed Intranet for HR Department to manage employee communication across multi-site offices
- Processed and distributed biweekly, multi-state payroll for 1,000+ employees across 6 states
- Calculated commission and bonus amounts for 500+ employees via MS Dynamics and Spotio CRM Systems
- Tracked attendance for 500+ employees and identified time outliers and errors to avoid inaccurate payouts
- Reconciled travel expenses; coded and submitted expense reports via Concur
4th Grade Teacher - Elizabeth Board of Education - Elizabeth, NJ
(2012-09 - 2016-06)
Executive Assistant to CEO - Senior Finance Solutions - New York, NY
(2008-09 - 2012-09)
- Provided comprehensive administrative support to the Chief Executive Officer
- Served as gatekeeper to the CEO: screen and filter high volume of incoming calls
- Managed heavy calendar; scheduled personal and professional meetings and appointments
- Arranged extensive international and domestic travel - booked flights, hotels, ground transportation; prepared detailed itineraries and organized all expense reimbursement documentation and reporting
- Reconciled and audited all corporate card charges and expense reimbursement requests for 50+ field personnel
- Liaised with Marketing Department for PR and special events and fundraising according to company budgets
- Supported HR Manager with onboarding and terminations in ADP; reviewed employment agreements and NDAs and maintained all personnel files in compliance with state and federal employment laws
- Partnered with CEO to develop company personnel policies, procedures and employee handbook
- Prepared Excel reports, composed and edited correspondence, created PowerPoint decks
- Maintained electronic files and processed licensing for field personnel
