Senior Executive Assistant to the CTO - DOMINO DATA LAB - San Francisco, CA
(2020-02 - 2024-09)
- Served as a trusted partner to the CTO, managing executive priorities, scheduling, meeting logistics, travel, and day-to-day operational needs in a fast-paced technology environment.
- Coordinated complex logistics for executive and leadership meetings, including travel, venues, accommodations, and supporting materials to ensure seamless execution.
- Managed budget tracking and expense reporting for executive-level projects, maintaining accurate financial documentation and timely reconciliation.
- Planned and executed team-building initiatives, leadership gatherings, and employee programs supporting organizational culture, engagement, and morale.
- Coordinated travel itineraries and accommodations for company programs involving more than 250 employees.
- Supported annual company kickoff programming, including company-wide communications, meeting space, catering, travel logistics, and vendor coordination.
- Researched, evaluated, and negotiated vendor agreements to improve service quality and identify cost efficiencies.
- Served as a central point of coordination across executives, employees, vendors, and internal stakeholders while exercising discretion with confidential and sensitive information.
Executive Assistant to the CEO - LIMELIGHT CRM - San Francisco, CA
(2018-12 - 2020-01)
- Provided high-level executive support to the CEO, managing a complex calendar, meetings, appointments, priorities, and changing business demands.
- Coordinated detailed domestic and international travel, including airfare, lodging, ground transportation, itineraries, and schedule changes.
- Served as a liaison between the CEO, executive leadership team, employees, and external partners to maintain alignment and effective communication.
- Anticipated executive needs and proactively addressed scheduling conflicts and logistical issues to maximize the CEO's time and effectiveness.
- Sourced vendors for special projects and negotiated contracts based on organizational requirements, service, and cost.
Executive Assistant to the Chairman & CEO - ST. REGIS PROPERTIES, LLC - San Francisco, CA
(2017-08 - 2018-11)
- Supported the Chairman and CEO with executive scheduling, meetings, events, and complex domestic and international travel.
- Coordinated leadership meetings and conferences, managing logistics and details from planning through execution.
- Researched and implemented vendor services designed to improve operations and reduce organizational costs.
- Managed sensitive business and executive information with a high degree of confidentiality, professionalism, and discretion.
Office Manager & Project Coordinator - CAHILL CONTRACTORS, LLC - San Francisco, CA
(2015-08 - 2017-08)
- Managed daily office operations while coordinating projects, schedules, building management, vendors, communications, supplies, and administrative workflows.
- Served as the primary liaison with building management and external vendors and coordinated special operational projects.
- Planned company events, offsites, and team-building activities.
- Managed confidential company documentation and personnel information with discretion.
Office Manager - PRADO GROUP, INC. - San Francisco, CA
(2012-08 - 2015-08)
- Managed office operations, calendars, meetings, travel, business events, and executive administrative requirements.
- Served as liaison between tenants, vendors, and internal stakeholders, facilitating timely communication and issue resolution.
- Maintained financial records and reconciled accounts payable and receivable transactions to support accurate budget management.
Office Manager - HASTINGS REALTY GROUP, INC. - San Francisco, CA
(2011-01 - 2012-07)
- Directed day-to-day office operations and coordinated administrative workflows across departments.
- Led technology upgrades that improved operational continuity and reduced workflow disruptions.
- Managed inventory, sales collateral, closing documentation, meetings, and company events.
FMS Administrator - Genentech Inc. - South San Francisco, CA
(2011 - 2011)
Coordinated maintenance reporting and scheduling with engineers and Life Sciences users and facilitated communication across departments.
Administrative Assistant - Alere Home Monitoring - Livermore, CA
(2009 - 2011)
Developed training SOPs and supporting documentation for customer service teams covering compliance, products, ordering processes, and systems; supported training requirements and new-hire orientation.
