Rachel Hosterman

Highly organized operations and administrative professional with 3+ years of experience supporting executive leadership, coordinating cross-functional teams, managing communications, and facilitating onboarding and engagement initiatives in a fast-paced environment. Proven ability to manage competing priorities, streamline operations, support organizational events, and build strong relationships with stakeholders. Skilled in calendar management, executive support, event coordination, team communication, and process management.

Operations & Executive Support Coordinator - Evangel Church, Kansas City - Kansas City

(2014-11)

• Provide high-level administrative and operational support to executive leadership in a fast-paced, multi-department organizational environment
• Manage complex calendars, scheduling, travel coordination, meetings, and priority alignment for senior leadership
• Coordinate logistics and operational support for weekly services, leadership meetings, board meetings, staff events, and organizational initiatives
• Prepare meeting agendas, document meeting notes, track action items, and facilitate follow-up communication across teams
• Serve as central communication liaison between leadership, staff, volunteers, community members, and external stakeholders
• Lead onboarding and engagement processes for new participants, including follow-up communication, program integration, and membership coordination
• Oversee internal and external communications including email campaigns, newsletters, social media content, announcements, promotional materials, and virtual meeting facilitation
• Recruit, train, schedule, and support hospitality volunteers while maintaining ongoing team communication and recognition efforts
• Manage confidential information and sensitive communications with professionalism and discretion
• Prepare monthly budget documentation, expense reporting, and credit card reconciliation for executive leadership
• Troubleshoot operational issues, manage competing requests, and provide proactive problem-solving support across departments
• Support organizational culture initiatives through staff communication, team-building coordination, and participant engagement efforts
• Coordinated board nomination and business meeting processes, ensuring timely communication and accurate documentation
• Assisted with planning and execution of organizational events, volunteer initiatives, and community engagement activities
• Maintained consistent responsiveness and communication standards across internal and external channels
• Facilitated relationship-building and connection opportunities between new and existing participants and organizational teams