Accounts Payable Specialist at Holy Cross Health - Trinity Health (2023-02 – Present)
- Process and post JEs for month-end close PeopleSoft.
- Process new supplier's ID for vendors.
- Monthly payments for state assessment in Bank of America.
- Reviews physical invoices received in the Accounting Services Department to determine the status of each invoice.
- Invoices that have been paid, send invoices to Unified Accounts Payable(UAPO) for timely entry into the accounts payable system.
- Enters payment requests, including recurring requests, into the accounts payable system for approval and payment.
- Payments include those paid via ACH, wire, or check and may relate to petty cash, state payments, physician payments, unclaimed property.
- Process rent invoices for tenants that rent from Holy Cross Hospital.
- Assists colleagues across the organization that have requested and approval roles in the account payable system.
- Overseas the accounts payable portion of the patient refund process including weekly check run, voiding/reissuing checks, ensuring proper documentation is retained.
- Establishes and maintains an effective working relationship with colleagues at UAPO.
- Other duties as assigned by the department Manager
Accounts Payable Specialist at Supernus Pharmaceuticals (2020-07 – 2022-10)
- Provides clerical and administrative support in the accounts payable function.
- Ensures timely payments of vendor invoices and expense vouchers, and maintains accurate records and control reports.
- Reconciles purchase orders to invoices.
- Maintain accurate filing of invoices, purchase orders, and packing slips.
- Manage check runs.
- Handles numerous day-to-day accounting issues including, but not limited to: vendor issues, reconciling petty cash balances, account analysis, journal entries and assisting with month-to-month & year-end closes.
- Prepares 1099's at year end.
- Relies on experience and judgment to plan and accomplish goals.
- Support and assist Supervisor as needed.
Patient Support Operator, Central Call Center at The Villages Health, LLC (2019-09 – 2020-02)
- Represented our core values of service, quality, stewardship and innovation to patients and coworkers.
- Provided superior patient service and support and care with a friendly, positive attitude.
- Answered important paRent questions and/or determined the best next steps and resources to serve the paRent's needs.
- Sent detailed messages to clinical and clerical staff in the Care Centers and followed the best practices for collaborating and servicing the patient's needs.
- Tracked and reported all call inquiries in the EMR by logging a patient case of all paRent interactions.
- Reported the outcome of the call using wrap-up codes.
- Met performance goals and SLAs for call volume, time on call, answered calls, and more.
- Met specific quality measures for patient service and call resolution.
- Adhered to compliance and HIPPA regulations.
- Reports to a Patient Support Supervisor.
Contracts Processor at The Villages of Lake Sumter, Inc. (2018-11 – 2019-08)
- Answered multi-line telephone systems and related all messages via telephone or email.
- Production of daily reports for Contracts and Sales Department personnel.
- Computer data entry for land and home contract purchases.
- Operated all office machines, i.e. copy machine, fax, etc. and maintained contract files.
- Processed contracts and distributed them through the Sales Department.
- Created and processed all auxiliary documents to any contract.
- Received and processed substantial deposits on said contracts to accounting.
- Performed in a professional and courteous manner to optimize positive customer relations.
- Attend periodic meetings and/or educational sessions.
Data Management Analyst at U.S. Holocaust Memorial Museum (Office of CRM Shared Services) (2016-10 – 2018-06)
- Retrieved and reconciled incoming transactions from the Museum's event platform.
- Entered incoming donations into the Receipt Log.
- Researched donor's account information within the CRM for proper crediting.
- Researched and reconciled matching checks.
- Prepared credit card charges batches for charging.
- Prepared check batches for depositing.
- Created and updated accounts in the CRM database.
- Prepared checks received by the institution deposited by Merkle or USHMM staff.
- Communicated with the Museum's regional offices regarding checks; asking or answering questions or informing regional staff about particular checks; provided photocopies of checks and paperwork upon request.
- Processed weekly Donor Desk and Face to Face donations in the Business Management Department (bookstore).
- Maintained Check Processing files and paperwork
Accounting Technician at Alenia Aermacchi North America, Inc. (2008-03 – 2015-11)
- Reviewed expense reports for all employees on business travel and commuting.
- Reviewed expense reports and invoices for accuracy, completeness, and approvals prior to vouchering (regular and PO's). Coded invoices and expense reports before entering into the Costpoint 7 and Concur system.
- Opened vendor codes for all new vendors and employees.
- Ran posting edit and prepayment edit before check run; processed a weekly check run (posting and selecting the vouchers to pay).
- Prepared petty cash and postage reconciliations.
- Answered vendor and accounts payable inquiries via phone and email.
- Prepared and sent wire transfers.
- Operated 10-key calculator, typewriter and copy machine to perform calculations and produce documents.
- Received, recorded, and bank cashed checks and vouchers.
- Complied with federal, state and company policies, procedures, and regulations.
- Reconciled and reported discrepancies found in records.
- Accessed computerized financial information to answer general questions as well as those related to specific accounts.
- Matched order forms with invoices, and recorded the necessary information.
- Performed general office duties, such as filing, answering telephones, and handling routine Correspondence.
