Customer support / Accountant (A/P) (A/R) - Lighting Designers
(2026-03)
- Receiving large orders and creating purchase order numbers (PO#) in AccountEdge.
- Verification and reconciliation of order items upon creation of the purchase order number.
- Identify local dropshipping suppliers rather than international ones.
- Inspection of all items received prior to shipment to international customers.
- Check the reports in the system to ensure that all orders are completed and closed.
- Sending emails to customers after a purchase order(PO#) is created
- Inform the manufacturer of the importance and priority of the requests.
- Check the tracking numbers to ensure the items are delivered to their destination.
- Customer service with all suppliers and manufacturers
- Processing three way matching by receiving Invoice # PO# And Receipt.
Billing Specialist | Accounts Receivable (contract) - ICU Medical Inc. - Los Angeles, CA
(2024-08 - 2026-01)
- Process billing for Canadian (French) and U.S. (English) customers.
- Retrieve service request details and populate billing address, billing code, and amounts using Oracle EBS.
- Verify warranty status, serial numbers, billing codes, item descriptions, and RMA documentation.
- Ensure invoice billing addresses match Oracle records before processing.
- Submit and track orders, retrieve booking numbers, and confirm inventory organization status.
- Research serial numbers and item instances in Installed Base; confirm warranty expiration.
- Validate billing data using Oracle Service Cloud to ensure amounts and RMA information match.
- Communicate with customers via email regarding RMA replacements and missing documentation.
- Receive and process serial numbers and purchase orders to complete billing cycles.
Accounts Payable | Billing Specialist (contract) - University of California, Los Angeles - Los Angeles, CA
(2022-07 - 2024-07)
- Process invoices and payments using OASIS with full use of action codes A, F, C, L, and B.
- Input PO numbers, vendor codes, invoice numbers, batch sequences, and due dates.
- Adjust payment status codes and tax codes (E→T, S for direct-to-state tax payments).
- Communicate with vendors and provide customer support, including translation for French-speaking clients.
- Perform medical billing functions including billing codes, addresses, flat-fee charges, and booking numbers.
- Use ISB to verify duplicate invoices and V30 to identify correct vendor location codes.
Accounts Payable Specialist (contract) - Metropolitan Water District of Southern California - Los Angeles, CA
(2021-06 - 2022-06)
- Processed 100+ daily utility invoices using Oracle EBS.
- Reviewed account history to avoid duplicate or partial payments.
- Provided customer service, including support in French.
- Selected correct payment site based on zip code and attached remittance copies.
- Uploaded and matched paper invoices using Capture and WFR systems.
- Performed PO-matching including unit price, quantity, taxes, and freight charges.
Billing Specialist - The Walt Disney Company - Burbank, CA
(2020-06 - 2021-05)
- Obtained charge numbers using WBS for billing in EVE.
- Matched GSS screening titles with work orders for accurate billing.
- Processed billing through EVE Transactions and Modify screens.
- Created new charge codes with client info, GL, cost center, company code, WBS.
- Processed flat-rate, labor, overtime, and split charges.
Accounts Payable Specialist - Walt Disney Headquarters - Glendale, CA
(2016-01 - 2020-04)
- Processed ZAP non-PO and PO invoices, uploading documents and matching company code, business area, WBS, currency, tax codes, and invoice details.
- Used Display Project WBS Element to verify correct coding prior to processing.
- Corrected errors using Request ID system before resubmission.
- Built SAP templates to accelerate high-volume invoice loading.
- Maintained strong understanding of SAP U.S. payroll processes, retro calculations, taxation, and arrears.
Accounts Payable Clerk - Sempra / SoCal Gas - Los Angeles, CA
(2013-12 - 2015-12)
- Matched electronic invoices in Verify system with vendor accounts.
- Processed 300–500 invoices daily using SAP.
- Reconciled amounts including freight, taxes, and subtotals.
- Routed incomplete invoices and corrected coding using company codes.
- Configured SAP payroll components, including garnishments, taxes, off-cycle payments, and payroll postings.
Accounting Specialist - Biozone Labs & Creative Favor Concepts - Westwood, CA
(2008-08 - 2013-09)
- Processed 200–300 invoices daily for two companies.
- Matched invoices to purchase orders and verified proof of delivery.
- Processed weekly payments for utilities, FedEx, UPS, internet, and telecom.
- Supported payroll and customer service.
- Managed W9 and W8 tax documents, including IRS 30% withholding requirements.
Accounting Specialist (Home Video) - Warner Brothers - Burbank, CA
(2005-06 - 2008-07)
Handled all A/R functions, including invoice entry, received and reviewed over 390 reports.
- Duplicate payment recovery audit: open communication with customers via phone and emails
- Checks: Review refund checks from vendors that resulted from possible duplicate payments, overpayments, returns
- Received and analyzed the invoice amount before sending to A/P department, check requests, and/or other related documentation for accuracy and compliance with financial policies, procedures, and contractual requirements.
- Assisting with the sorting and checking for duplicates on all incoming credit/debit requests
- Processing the reconciliation banker.
