Administrative Bookkeeper - Heidi's Events & Catering
(2024-11)
- Administrative Assistant to the CEO & COO
- Accounts Payable/Accounts Receiveable
- Event Costing
- Bank, Credit Card, Event, Petty Cash monthly reconciliation
- Inventory
- Purchase office/event supplies as needed
- Manage building maintenance
- Payroll to ADP, Monthly reporting
- Venue commissions
- Human Resources assistant, Onboarding for new employees
- Assist with IT, manage users for all applications as needed
Office Manager / Head Bookkeeper - Taylor and Associates
(2023-07 - 2024-09)
Reason for Leaving: Incompatible with personal goals and corporate ethical standards
- Establish new QuickBooks start-up file & transferred from Plantiff software
- Self taught in previous Plantiff software & adapted to office processes & procedures
- Established new procedures for complex files
- Daily clients & business accounts receivable/payable
- Client/Vendor ACH via Single-Point, issue maintenance, NOC
- Submitted bi-monthly payroll via ADP
- Monthly Reconciliations for multiple accounts & provided weekly budget reports
- Daily & monthly close-out audits
- Trained all employees in QuickBooks
- Provided employee packets, HR, & assisted in tracking time/PTO
- Point of Contact for all client ledgers & financial accounts
- Created & maintain P&L budget
- Provide monthly finance reports
Bookkeeper - Independent Contractor
(2017-06)
Reason for Leaving: Project Completed
- Establish QuickBooks file & transferred data from spreadsheets into QuickBooks
- Monthly Reconciliations
- Entered backlogged data from 2019 - present
- Educated owner on QuickBooks
- Prepared accounts for CPA to file taxes
- Entered & submitted vendor payments
- Monthly payroll & payroll liabilities
- Answer phones, emails, scan, filing, archiving
- Accounts payable/receivable, invoicing, payroll, payroll liability taxes, process customer payments
- Quarterly and Annual Sales Taxes, File 1099s
- Quickbooks, Freshbooks, QuickBooks Online
Finance Director - The Human Jib
(2022-07 - 2023-07)
Reason for Leaving: Project Completed
- Establish QuickBooks file & transferred data from spreadsheets into QuickBooks
- Monthly Reconciliations
- Entered backlogged data from 2019 - present
- Educated owner on QuickBooks
- Prepared accounts for CPA to file taxes
- Entered & submitted vendor payments
- Monthly payroll & payroll liabilities
Accounting/Bookkeeping Administrator - Community Landscape Management
(2021-02 - 2023-09)
Reason for Leaving: Project Completed
- Establish QuickBooks file & transferred all data to new file
- Assisted in creating new procedures
- Trained employees in QuickBooks
- Monthly Reconciliation & provided financial reports to owners
- Accounts Receivable
- Prepared day to day bookkeeping for accountant
- Assist as back up to front office
- Inventory Management with job costing
Head Bookkeeper - Expert HOA Management
(2020-02 - 2022-02)
Reason for Leaving: Relocated to Phoenix
- Manage financials for over 70 associations
- Monthly financial reports
- Accounts payable/receivable
- Customer service
- Preparing monthly, quarter or annual statements for all homeowners
- Reconcile monthly bank accounts
- Answer phones, emails, scanning, filing, organizing, archiving, mail merges via Microsoft Excel and Word
- Create new procedures, meet deadlines, create spreadsheets, delegate duties in office
- QuickBooks Enterprise desktop
Office Manager - AV Tech Systems, Inc. dba ASL Home Entertainment Group
(2014-05 - 2017-12)
Reason for Leaving: Focus on Bookkeeping business
- Answer phones, emails, scan, faxes, filing, create spreadsheets, purchase office supplies, retrieve proper documents for contracts and fill out vendor applications, website updates, develop and implement any systems as needed
- Accounts Payable/Receivable, Job Costing, Payroll, Payroll Liability Taxes, Billing, Collections, Bank and Credit Card reconciliations via QuickBooks
Administrative Assistant - Axiom Tax, LLC
(2014-01 - 2014-04)
Reason for Leaving: Seasonal Employment
- Answer phones, schedule and confirm appointments, greet clients, filing, restock supplies, clean office, manage NW office when needed
- Compile tax packets, receive client payments, scan documents into ProSeries DMS, word processing
Administrative Assistant/Secretary - Temple Emanu-El
(2012-04 - 2013-10)
Reason for Leaving: Company-wide Restructuring
- Answer phones, incoming/outgoing mail including bulk mailing via Pitney Bowes Smart-Mailer, postage machine
- Weekly and Monthly mail merge letters created, designed and updated event spreadsheets
- Processed daily deposit via QuickBooks and credit cards via credit machine, forwarded website payment confirmations to proper department
- Self-taught to use programs such as In-Design and Chaver-ware by creating weekly bulletin, flyers and member reports
- Assisted the Executive Director and office when needed
Assistant/Secretary - Robert E. Hinske, CPA
(2011-02 - 2011-05)
Reason for Leaving: Seasonal Employment
- Answer phones, schedule appointments, compile clients' tax packets, incoming/outgoing mail
- Monthly clients' bank reconciliation, State and City sales reports, accounts payable/receivable
Office Manager / Co - Owner - VS Concrete Construction
(2008-01 - 2009-12)
Reason for Leaving: Economic Closure
- Managed all accounting jobs such as accounts payable/receivable, billing, payroll, invoices, purchase orders, receipts utilizing QuickBooks
- Daily office functions such as answer phones, send/receive faxes, distributed emails
- Purchased office supplies
Group Reservation Coordinator - Westin La Paloma Resort and Spa
(2004-04 - 2006-07)
Reason for Leaving: Family Manager
- Specialized in social and catering groups including weddings, reunions, social parties and conferences
- Inputting group contractual agreements, corporate rates and group accommodations
- Assisted reservationist by accessing and retrieving information from Delphi into Galaxy UX and daily printing of Sales recap
- Monitoring Group commitments, entering all group rooming lists and tracking all inter-departmental reservations
- Daily interaction with clients during their events including resume updates and pre-conference meetings
- Assisted Sales Reporting System Analyst by printing night audit reports and utilizing reports for accuracy of prior room nights and room revenue
- Printed and distributed certain manager reports such as Posting Adjustment Report, In House by Market Code Report and completed PCR worksheet
Front Desk Agent - Westin La Paloma Resort and Spa
(2002-10 - 2004-04)
Reason for Leaving: Advancement within
- Provided excellent customer service by daily interaction with guests
- Processed payments via cash drawer and credit card payments
- Printed and Distributed daily reports
- Continually organized and stock supplies
- Answer phones
Guest Service Representative - Holiday Inn
(2001-01 - 2003-03)
Reason for Leaving: Advancement at Westin La Paloma Resort and Spa
- Provided excellent customer service by daily interaction with guests
- Processed payments via cash drawer and credit card payments
- Printed and distributed daily reports
- Continually organized and stock supplies
- Inbound and outbound calls via PBX console
- Two-way radio
- Night Audit when Needed
- Balanced transactions from restaurant, bar and front desk
- Printed and distributed nightly and daily reports
- Cross referenced daily transactions for accuracy
- Back up, shut down and retrieve hotel system
Office Assistant - T.L. Roof & Associates
(2000-05 - 2000-08)
Reason for Leaving: Seasonal Employment
- Filing, copying, faxes, word-process notes
- Assist office when needed
