Academic Program Coordinator II - Nova Southeastern University - Clearwater, FL
(2021-01)
All duties pertaining to M3 and M4 students for the Clinical Education department work with about 98-M4 students and 76-M3 students
- Reviewing all elective applications for approval or denial. Verifying site locations, preceptors credentialing and board certification using the National Credentialing database for AMA and ABMS
- Add preceptors into credentialing database for verification
- Send mail merge approval letters to students and hospital or outpatient site coordinator
- Update all rotation information into our Elentra system for students
- Update all credentialed preceptors into our Elentra system
- Email and complete all onboarding for hospitals and outpatient sites
- Daily phone calls to outpatient centers and hospitals
- Pull monthly schedules for all onboarding requirements
- Email students and receive all onboarding documentation to email to sites
- Work with BayCare facility and Ms. Yvonne (Bonnie) Figueroa-Buffardi in GME to collect all onboarding documents needed for all students to rotate at all BayCare facilities
- Work with 9 HCA West Florida Hospitals to create Meditech and eSAF accounts
- Work with Bay Pines VA for all onboarding requirements
Administrative Coordinator I - Preclinical - Nova Southeastern University - Clearwater, FL
(2020-01 - 2021-01)
All duties for M1 Students for the Preclinical Department
- Updating all M1 Syllabus in APP Central
- Post all Lecture Material in Canvas
- Set up and Proctoring Exams
- Weekly OIIT tickets for Lectures and Labs
- Projects assigned by Preclinical for M1 students
- Roster Reconciliation
- IEP attendance reports
- Expense reports, ARIBA orders & Travel expenses
- Maintain exam Outlook calendars and invite exam proctors
- Payroll ICA's
Administrative Coordinator I – Medical Education - Nova Southeastern University - Clearwater, FL
(2020-01 - 2021-01)
- Maintain and create all Study Table schedules for M1 & M2 Medical Education Tutors
- Payroll for all Medical Education Tutors
- Process Kronos Access forms every 6 months for current tutors
- Work with both M1 and M2 Academic calendars to maintain Study Tables
- Maintain SharePoint folders with all Study Table information (attendance, PowerPoint presentations, monthly attendance report numbers…)
- Maintain current and accurate attendance records
- Maintain and create data sheets on all M1 and M2 tutors with schedules and Study Table sessions
- Interview incoming applicants for new Academic school year
- Schedule appointments and create zoom meetings links for all Study Table sessions
- Schedule meetings and reserve rooms when needed
- Organize Tutor evaluation forms for monthly reviews
Administrative Assistant I - Nova Southeastern University - Clearwater, FL
(2019-01 - 2020-01)
All clerical duties for Basic Science Faculty ordering of supplies
- Make all travel arrangements for Conferences
- Help faculty with PowerPoints for lectures
- Proctor exams
- Set up zoom meetings for faculty and Administration
- Assist Dr. Blavo, Dr. Wilkinson and Dr. Johnson when needed
- Attend and prepare minutes for Basic Science meetings
- Cover in the Dean's office when needed
- Plan and help with organizing campus activities
International Baccalaureate Secretary II - Palm Harbor University High School - Palm Harbor, FL
(2013-01 - 2019-01)
- Maintain student records and data
- Prepare international mailing for all IB materials
- All clerical duties for the Assistant Principal, Counselor and teachers
- Prepare detail reports, payroll, purchase requisitions, purchase orders and quotes for supplies and necessary materials. Help to prepare for IEP/504 meetings with Counselors, copy all necessary papers and set up appointments with parents
- Make all travel arrangements for training courses which include hotels, airline, and registration
- Completing of all TDE's for all IB staff for all trainings and travel
- Make appointments for all teacher meetings and conferences
