Project Coordinator - Windings, Inc - New Ulm, MN
(2024-11)
Coordinated cross-functional manufacturing projects at Windings, Inc., managing project schedules, progress tracking, stakeholder communications, KPI dashboards, documentation, logistics coordination, and operational reporting to support successful project delivery across engineering, quality, operations, procurement, and supply chain teams.
- Coordinated end-to-end project activities by tracking schedules, tasks, and deliverables using Google Calendar, Trello, Asana, Smartsheet, while supporting enterprise project plans in MS Project and Primavera P6.
- Facilitated daily cross-functional communication among engineering, construction, quality, procurement, supply chain, IT, warehouse, and operations teams through Slack, Zoom, and email to ensure seamless project execution.
- Prepared weekly and monthly KPI dashboards, project status reports, and schedule performance metrics using Microsoft Excel, Google Sheets, and Confluence to support data-driven decision-making.
- Scheduled project meetings, documented minutes, tracked action items, project risks, and SOP updates, ensuring timely follow-up and compliance with organizational standards.
- Supported project managers in scope, schedule, milestone, and dependency tracking by proactively identifying risks, resource constraints, and potential schedule conflicts.
- Coordinated logistics, material deliveries, subcontractor activities, equipment availability, and site readiness to minimize project delays and maintain execution timelines.
- Maintained audit-ready project documentation, version control, CAPA records, meeting minutes, and compliance documentation, ensuring adherence to quality, safety, and cGMP requirements.
- Provided comprehensive operational and administrative project support, enabling project managers to focus on governance, strategic planning, stakeholder management, and successful project delivery.
Project Coordinator - Megha Engineering & Infrastructures Limited - India
(2021-07 - 2023-05)
Coordinated large-scale infrastructure projects at Megha Engineering & Infrastructures Limited by supporting project scheduling, cross-functional communication, documentation, progress tracking, and stakeholder coordination, ensuring timely, compliant, and cost-effective project execution.
- Coordinated daily planning and execution of large-scale infrastructure and water supply projects using MS Project and Primavera P6, ensuring schedule adherence and timely achievement of project milestones.
- Developed and maintained detailed project schedules, BOQ-based trackers, and Excel dashboards to monitor quantities, progress, critical path activities, and project performance.
- Collaborated with engineering, procurement, contractors, and site teams to streamline material planning, drawing approvals, and project workflows, minimizing delays and improving execution efficiency.
- Monitored manpower, equipment, and resource utilization using Primavera P6 and Excel, supporting resource optimization, productivity improvements, and cost-effective project delivery.
- Supported project cost control by validating subcontractor measurements, BOQs, invoices, and ERP cost reports, ensuring billing accuracy and budget compliance.
- Coordinated quality and safety activities by scheduling inspections, tracking NCRs, maintaining compliance documentation, and supporting corrective action initiatives to meet regulatory standards.
- Prepared project status reports, meeting minutes, issue logs, and progress updates while tracking risks, dependencies, and action items to improve stakeholder communication and decision-making.
- Facilitated client, consultant, and subcontractor coordination meetings, ensuring timely follow-up on deliverables, issue resolution, and successful execution of project objectives.
Project Coordinator Intern - Upteky Solution Pvt Ltd - Ahmedabad, India
(2020-11 - 2021-07)
Supported IT project coordination at Upteky Solution Pvt. Ltd. by managing task tracking, project documentation, cross-functional communication, progress reporting, and stakeholder coordination to ensure timely and high-quality software delivery.
- Supported project managers in coordinating software development and IT service projects by tracking project schedules, tasks, milestones, and deliverables across multiple client engagements.
- Assisted in requirement gathering, project documentation, meeting minutes, status reporting, and maintaining project artifacts using Microsoft Excel, Google Docs, and internal project tracking tools.
- Coordinated daily communication among developers, QA engineers, business stakeholders, and clients, ensuring effective collaboration, dependency management, and timely resolution of project issues.
- Monitored project progress, risks, action items, and change requests, proactively escalating critical issues to support on-time, high-quality project delivery.
- Prepared project status reports, KPI updates, and progress dashboards, providing project managers with actionable insights for planning and decision-making.
- Supported project planning, resource coordination, and task prioritization while ensuring alignment with project scope, timelines, and business objectives.
- Contributed to process improvement initiatives by standardizing reporting templates, streamlining documentation, and enhancing project tracking workflows to improve operational efficiency and project visibility.
- Maintained accurate project documentation, version control, and compliance records, ensuring audit readiness and effective knowledge sharing across project teams.
