Executive Assistant (Contract to Hire) - Greenhill Mizuho M&A Restructuring - New York, NY
(2023-11 - 2026-01)
- Provided executive-level support to Managing Directors, Directors, and Vice Presidents across Consumer, Industrials, Real Estate, and Private Equity groups.
- Served as backup support to the Head of Real Estate and the CEO's Executive Office as needed.
- Managed complex, high-volume calendars across multiple time zones, coordinating internal and client-facing meetings and conference calls.
- Coordinated extensive domestic and international travel, prepared detailed itineraries and handled logistics with precision.
- Processed high-volume travel and entertainment expenses via Concur, managed detailed itemizations, currency conversions, and departmental allocations.
- Maintained strict confidentiality across sensitive restructuring and M&A matters.
- Served as first point of contact for clients and stakeholders, ensuring a seamless and professional office experience.
Executive Assistant (Contract to Hire) - Lazard Asset Management - New York, NY
(2010-05 - 2023-04)
- Provided comprehensive support to Managing Directors, Directors, and Vice Presidents within the Global Investment Division; regularly backed up the CEO's and COO's Executive Assistants.
- Acted as gatekeeper, prioritized high-volume correspondence and managed executive communications.
- Managed heavy calendars; scheduled internal and offsite meetings, appointments, and conference calls. Prepared executive meeting materials, financial reports, agendas, and presentations.
- Coordinated extensive international and domestic travel arrangements; booked flights, hotel accommodations, ground transportation, and dining reservations; prepared detailed itineraries. Processed expense reimbursements via PeopleSoft and Concur with strict policy adherence.
- Generated daily financial and broker reports for distribution.
- Partnered with IT and Helpdesk teams to onboard new hires and coordinate video conferencing systems.
- Executed internal and external events, liaising with vendors to ensure seamless execution.
Executive Assistant (Contract) - Epoch Investment Partners, Inc. - New York, NY
(2010-01 - 2010-03)
- Supported Managing Directors, Directors, and Vice Presidents with calendar management, travel coordination, and expense reporting.
Executive Assistant (Contract) - PIMCO - New York, NY
(2009-09 - 2009-11)
- Managed executive calendars and coordinated international and domestic travel.
- Supported Human Resources initiatives and firmwide administrative projects.
- Processed high-volume travel and entertainment expense reimbursements.
Executive Assistant - Goldman Sachs - New York, NY
(2004-03 - 2008-11)
- Provided administrative support to six attorneys in the Investment Banking Division and served as a Floater.
- Answered and directed a high volume of incoming phone calls, greeted clients, vendors, and senior personnel.
- Managed calendars; scheduled meetings, appointments, dining engagements, and conference calls.
- Coordinated international and domestic travel arrangements and prepared detailed itineraries.
- Assisted with review and execution of meeting materials and confidential legal documents.
- Composed, edited, and distributed confidential correspondence, reports, and memos.
- Maintained and updated contact management database and filing system.
- Tracked and processed attorney timesheets via internal electronic timesheet system.
- Processed travel and entertainment expenses, reimbursements and billing invoices; tracked legal documents.
