Administrative Assistant - Harvey Memorial Community Church - 8400 S. Maryland Avenue, Chicago, Illinois 60619
(2012-10)
- The role involves overseeing the operations of the church office, which includes maintaining and organizing church files and records, ordering supplies, and supervising all office personnel and clerical staff.
- In collaboration with the Finance Committee, this position is responsible for maintaining all financial records, including receipts and disbursements, processing payments to creditors, and monitoring attendance, vacation, and sick leave data for each paid staff member.
- Additionally, this position serves as a Personal Assistant to the Pastor and other Ministers in leadership.
- Responsibilities also include maintaining the church's membership rolls, which encompass records of baptisms, marriages, funerals, transfers, inactive members, and youth and children.
- The role requires taking minutes at meetings and participating in other meetings or church activities as needed to provide administrative support.
- Furthermore, this position assists in planning and promoting fundraising events for the church and the Pastoral Love Care fund.
Office Assistant/Receptionist - Beacon Therapeutic Diagnostic and Treatment Center - 12440 S. Ada Street Calumet Park, IL 60827
(2001-01 - 2010-05)
- I was promoted from the Generalist position to a full-time Receptionist position at the Junior High School/High School in January 2001.
- I maintained a professional image for the school and the community, both over the phone and in person.
- I prepared educational and clinical reports for therapists and staff for students' files.
- I assisted the Academic Outreach Counselor by creating and maintaining documentation to track truant students' attendance.
- Additionally, I acted as a liaison for the Crisis Team Lead and staff, fostering a professional relationship with the Calumet Park Police and Fire Department.
- When the Executive Assistant was unavailable, I prepared confidential documents for the Principal and Educational Coordinator.
- In the absence of the Building Manager, I assisted the Facilities Department with day-to-day school maintenance, which included contacting outside vendors to replace broken windows and damaged doors, and ensuring the school's security by setting the alarm and coordinating with the alarm company.
- My office duties included, but were not limited to, operating a multi-line telephone system, distributing mail and messages to appropriate staff, collaborating with outside vendors, instructing clinical staff on proper quality assurance policies and procedures, scheduling meeting rooms for staff and clients, and operating general office equipment.
Generalist, Quality Assurance (Q.A.) Department Evaluator - Beacon Therapeutic Diagnostic and Treatment Center - 1912 W. 103rd Street Chicago, Illinois 60443
(2000-08 - 2000-12)
- In Human Resources, under the supervision of the Human Resources Director, I completed and maintained files for both existing and new staff, as well as requested any missing documents to ensure the confidentiality of their records.
- Additionally, while working under the supervision of the Quality Assurance Department Head, I evaluated and filed confidential clinical and educational progress notes in clients' files, maintaining accurate records in both the Quality Assurance and Medical Records Departments.
- In the Deputy CEO's office, I served as an assistant, where I managed confidential billing and agency records.
- I also worked as a relief receptionist in the Business Office during the primary receptionist's breaks, and I held a position as the Evening Receptionist at the school's Juvenile Site.
- My responsibilities included answering and directing phone calls, updating and maintaining documents, corresponding with parents and school districts, interacting with students, and assisting the director with various assignments.
