Administrative Assistant - Fresenius Kidney Care - Ada, Oklahoma
(2012-11)
- Assist team players in checking in patients and answering continuous calls and communicating messages to the appropriate person. Tracking patients when absent to document the reason.
- Manage tracking procedures by scheduling patients in TAC.
- Order and store office supplies and keep meticulous inventory
- Order and store Laboratory supplies and keep inventory
- Handle vendor invoices verifying payment method reconciling purchase orders and documenting approvals in R2P.
- Promote productivity by handling all administrative task, including schedules and correspondence
- Organize and update file systems, keeping records easily retrievable
- Keeping record of patients' checks and sending originals to the lock box
- Managing incoming and outgoing mail, packages and faxes
- Maintain accurate data, inputting absence and hospitalizations
- Continuous sorting and organizing clinic emails
- Arrange lab specimen pick-ups and parcel deliveries in collaboration with courier services
- Track H&PS and plan of cares information with continuous updating of excel spread sheets
- Manage clerical tasks for busy dialysis office with 15 employees
Administrative Assistant - Fresenius Kidney Care
(2011-08)
- Check-in patients and answer calls and send them to appropriate staff
- Print off Admission paperwork for admitting patients
- Maintain a spread sheet for tracking lab orders
- Assist staff in weighing and putting patients in chairs when needed
- Order supplies for the clinic
- Label lab tubes daily
- Track CIA's and Plan of Cares on a excel spread sheet monthly
- Manage incoming and outgoing mail, faxes, and parcel deliveries
- Organize and update file systems, keeping records easily retrievable
- Maintaining record of monthly meetings and written reports
- Managing vendors invoices and creating POs for payment
- Auditing charts for accurate accessibility
Unit Secretary - Solara hospital
(2010-09)
- Received incoming calls and took necessary action and directed messages accordingly
- Maintained neat and organized nurses' station, including supply replenishment
- Managed unit documentation, including office orders for physician to sign
- Kept healthcare team informed of regular updates in patients' charts
- Communicated with hospital departments to obtain services for patients
- Received, greeted and assisted visitors, patients and consulting staff
- Compiled medical reports covering specific patients or general office data
- Scheduled procedures for patients including lab work and x-rays
- Worked in a fast-paced facility while communicating daily with the RN
