Administrative Assistant - Kinesis Health Associates - Dartmouth, NS
Administrative Assistant for a busy medical practice. Independently open and close a medical clinic with 12 health care service providers ranging from chiropractic to massage therapy and naturopathy/osteopathy. Responsible for managing all scheduling of appointments, coordinating motor vehicle and workers compensation claims with major Health Care providers and legal institutions with confidentiality within Canada.
Processing of all health insurance claims within clinical protocol while maintaining daily administrative role with minimal supervision.
Administrative Assistant - Contract Position (Grant Funding Opportunity) - Schizophrenia Society of Nova Scotia - Halifax, NS
(2018-03 - 2019-11)
Contract Position - Administrative Assistant/Office Manager
- Full day to day independant office management, responsible for all internal NS Document Compliance control for a not for profit organization.
- Annual Financial Statemtment filings and coordination of AGM meeting and adjournments.
- Responsible for Joint Registry & Board of Directors fiings, liabilty insurance and renewals.
- As a Coordinator with community partners and sponsors between government grant research, I assisted with communications to grant committeees, grant writing of E.I.O applications and document preparation.
- Responsible for the management and executon of grant follow up report deadlines and submission dates, budget reports and dashboards.
- Managed the accounts receivable of the two societies in Halfax and Pictou's charitable donations and payables of Governemt Grant deposits with monthly bank reconciliation.
- Assited with the Peer to Peer Support, Volunteer program and Community Housing program.
- A first point of contact with client walk ins and phone inquiries, accounts payable, events and fundraiser coordination, printing, filing, incoming out going mail/ couriers and multiline phone system.
Executive Assistant to Senior Vice President (Atlantic) - Scotiabank - Halifax, NS
(2015-02 - 2018-12)
Contract position supporting the Vice President and 5 Regional Managers of the Atlantic provinces.
Executive Assistant to Senior Vice President and Senior Consultant - Sears Canada Inc - Toronto, ON
(2011-07 - 2015-07)
Responsible for all administrative duties to the company's Executive Vice President, Resource Consultant, Associates and when required assisting the CEO as back up
- Responsible for coordinating and managing time for 3 separate business agendas in Lotus notes and Outlook via Webinar teleconference ensuring there is no overlap between directorships
- Responsible for maintaining the confidentiality to ensure protocol is followed in all board meetings, correspondence and corporate quarterly filings
- Responsible for coordination and execution of corporate events such as the Quarterly Sears Vendor Council, annual Partners In Progress National Sales Meetings, monthly business reviews, Media Events, President's Club Events as well as heading the Social Committee events and charities
- Responsible for creating PowerPoint templates and presentations for all business acumen; monthly, quarterly and annual
- Responsible for all international and domestic Executive travel via local airlines and private jet service
- Responsible for maintaining the company information and confidential data base
- Assisted Human Resources in weekly on-boarding of new associates and was trusted in coordinating terminations
Executive Assistant, Personal Assistant to the Advisory Committee Consultant - Country Coverage - Macquarie Capital Markets Canada Ltd - Toronto, ON
(2010-06 - 2011-07)
Executive Assistant to Executive Director & Managing Director (contract only)
- Responsible for all administrative duties to the company's Advisory Board Resource Consultant and his 4 additional directorships held as Chairman and CEO of publicly trading companies
- Responsible for assisting the team in Diversified Funds of 9 including Executive Directors, Managing Directors and Associates
- Responsible for gaining and maintaining the confidentiality and respect to ensure protocol is followed for the security of all international communications between government officials and my direct Executive as well as Head Parliament figures such as personally dealing the Ambassador of Venezuela in Ottawa Parliament, also dealing with the Vatican and Political figure heads in Asia
- Responsible for managing all board meetings, correspondence and corporate quarterly filings
- Responsible for creating PowerPoint templates and presentations for all business acumen; monthly, quarterly and annual
- Responsible for all international and domestic Executive travel via local airlines and private jet service
- Responsible for coordinating and managing time precisely for 5 separate business agendas one and Outlook calendar in house meetings, abroad or via Webinar teleconference ensuring there is no overlap between directorships
- Responsible for maintaining the company information and confidential data base
- Responsible for coordinating with the Investor Relations here in Canada, New York and Hong Kong & Latin America
- Responsible for assisting in the coordination of all company events at the 4 directorships including; National Sales Meetings, Media Events, President's Club Events as well as heading the Social Committee events and charities
Executive Assistant to President of Canada & CEO of North America - Techtronic Industries Canada Inc - Toronto, ON
(2001-06 - 2010-03)
Moved from Toronto to Baltimore to assist the CEO with all executive assistant duties and his day to day agenda of meetings & travel within USA, Canada and Hong Kong (internal promotion to USA Head Office June 2006 - March 2010). Based in Toronto, Ontario, Canada from June 2001 - June 2006.
- Responsible for coordinating three divisional Senior Executive Assistants in the US, Hong Kong & Latin America
- Assist the CFO and legal counsel with all registered documents and work directly with private pilots international FBO's
- Responsible for all administrative duties to the President, Vice President and Executive Team in Canada
- Responsible for managing one direct report to myself, Administrative Assistant
- Responsible for assisting in the implementation of RRSP and Health Benefits Plans, Vacation Scheduling, Sick Leave, hiring, terminations, temporary placements and outplacement services.
- Responsible for creating PowerPoint templates and presentations for all monthly, quarterly and annual business acumen and budget reviews for Canadian division.
- Responsible for implementing all company policies and regulations including Health & Safety Regulations Certificate, Workplace Harassment, Health & Wellness policies
- Responsible for all Executive travel agendas and Outlook Calendars in house meetings, abroad or via Webinar teleconference
- Responsible for coordinating all company events including; National Sales Meetings, Media Events, Test & Measurement, President's Club Events as well as heading the Social Committee events and charities
- Responsible for maintaining the company information and confidential data base of employee information with our payroll department
