Trish Lewellyn

Administrative professional with over 25 years of experience, 19 of which as a Virtual Executive Assistant. Extensive expertise assisting executives with email management, document creation, correspondence, data organization, research, and expense reports. Proficient with technology including Wix, WordPress, Google Sheets, PowerPoint, and Excel.

Experience as Project Manager and Recruiter. Skilled in CRM systems including ZenDesk, JobBoss, Dudsado, Kajabi, Hubspot, and Salesforce. Strong writing abilities for social media, websites, blogs, newsletters, and professional correspondence. Experienced across multiple industries including manufacturing, nonprofits, real estate, financial, construction, health, insurance, marketing, hospitality, and education.

Virtual Executive Assistant/Project Manager/Recruiter at Self-Employed/Multiple Clients (2009-01 – Present)

• Manage master schedule
• Scheduling for CEO, Board Members in different time zones
• Weekly meetings
• Manage all online sites used
• Organizing documents, files
• Delegate work when needed
• Prepare reports, spreadsheets
• Social Media set up, create, and manage posts
• Marketing materials generation
• Make sure deadlines are met
• Recruiting and Hiring
• Prepare correspondence
• Set up accounts
• New prospective employee/intern interviews
• 10 key
• Newsletters
• Accounts payable & receivable
• Event planning, travel setup
• Transcription
• Purchasing Manager
• Strong Communication inhouse and with customers
• Manage admin workers & interns

Executive Assistant to the President and CEO at Pace Engineering, Inc (2012-01 – 2016-01)

• Collaborate closely with the President and CEO on a day-to-day basis
• Provide real time updates to keep them informed of changing information
• Set up computer file folders for easy access by management with information needed for communication with clients
• Quote & order all materials, keep track of inventory, using spreadsheets with vendor pricing in order to get the best pricing possible
• Research, analyze and interpret data from various sources, formulate recommendations, prepare statistical reports, assess accuracy of research results
• Collaborated with other administrative team members, human resources and the finance department on special projects and events
• Investigated issues and problems and drafted responses to urgent requests
• Prepare correspondence, arrange calls, schedule meetings, and set up accounts
• Accounts payable & receivable
• Fulfills additional responsibilities as needed

Executive Administrative Assistant at Home Selling Team (2003-02 – 2009-01)

• Coordinate meetings, travel, and seminars for owner/CEO
• Spreadsheets, documents, and reports
• Employee management
• Purchasing & Inventory
• Transcription
• Set up accounts, customer service, accounts payable and receivable

Office Manager/Administrative Assistant/Customer Service Manager at Mail Boxes Etc (1995-04 – 2003-02)