Vickie Arriaga

Senior Executive Assistant and operations professional with 10+ years of experience supporting senior leaders, managing high-priority initiatives, coordinating meetings and communications, and driving follow-through across cross-functional teams. Strong background in executive support, office operations, meeting management, action tracking, and leadership coordination. Known for discretion, executive presence, organization, and the ability to bring structure and accountability to fast-paced environments.

Business Operations Manager / Executive Assistant - Yield Engineering Systems - Chandler, AZ

(2022-05)

• Support 3 senior leaders by coordinating calendars, meetings, travel, and communications across a fast-paced site environment.
• Prepare weekly and monthly executive reports, presentations, and proposals to support decision-making and visibility into business priorities.
• Maintain 50+ records, trackers, and administrative files with a high level of accuracy and confidentiality.
• Coordinate follow-up on 20+ open action items, leadership requests, and cross-functional deliverables to help keep priorities on schedule.
• Streamlined office workflows and administrative processes, improving efficiency and supporting more consistent administrative execution.
• Serve as a central point of contact for 5+ teams, vendors, visitors, and stakeholders to ensure timely communication and issue resolution.

Office / Project Manager / Executive Assistant - AQST Space AZ - Mesa, AZ

(2018-06 - 2022-02)

• Supported 4 senior stakeholders with planning, scheduling, documentation, and communication across business and operational priorities.
• Organized and maintained 40+ business records, compliance documents, and internal reports to improve administrative control and reporting accuracy.
• Helped translate leadership discussions into execution by tracking follow-up on 15+ action items and priority initiatives.
• Served as a liaison between employees and management, improving communication across 4+ departments or teams.
• Contributed to planning and policy support efforts that improved communication, workflow consistency, and operational coordination.

Project Manager (Contractor) / Executive Assistant - Intel - Chandler, AZ

(2016-10 - 2018-04)

• Prepared executive summaries, project plans, action logs, and status reports for 10+ stakeholders, improving visibility into milestones and deadlines.
• Coordinated schedules and communication across 5+ internal teams and third-party partners to support on-time project execution.
• Supported audits, reporting, and tracking for 8+ projects or workstreams in a structured, deadline-driven environment.
• Managed project documentation across 3 systems or platforms, improving organization and access to critical information.
• Assisted with budget-related tracking and project updates supporting leadership oversight and timely decision-making.

Business Office Manager / Executive Assistant - Wave Crest LLC - Frisco, TX

(2000-05 - 2016-08)

• Managed daily office operations, scheduling, correspondence, and records for 10+ staff members and core business functions.
• Improved workflow consistency by maintaining structured administrative processes that supported efficient day-to-day operations.
• Provided ongoing operational and clerical support that helped maintain productivity across multiple teams and departments.

Bachelor's Degree - Business Administration - ITT Technical Institute-Arlington Heights

Associate Degree - Business Administration - Collins C. College