Vishvas Deshmukh

Payroll specialist with 12+ years of progressive experience in high-volume, multi-task environments across US payroll operations, benefits administration, tax compliance, and payroll accounting. Managed multistate payroll for organizations with 5,000+ employees. Proven track record leading end-to-end gross-to-net processing, Anytime Pay program rollouts, 401(k) plan administration, and Federal/State/Local/ACA/ERISA regulatory compliance.

Automated year-end tax adjustment workflows saving 1,100+ hours annually. SOX-ready with zero audit findings across multiple review cycles.

Payroll & Benefits Specialist - Hartwell International Solutions India Pvt Ltd - Pune, India

(2025-09)

• Managed end-to-end, multi-state U.S. payroll operations across the full employee lifecycle, ensuring accurate and timely payroll processing.
• Administered employee benefits including medical, dental, vision, HSA, FSA, and 401(k) plans along with qualifying life event changes.
• Led annual benefits enrollment activities and conducted post-enrollment testing across benefits portals and payroll systems.
• Resolved employee payroll and benefits inquiries, maintaining confidentiality and delivering accurate, timely support.
• Managed state agency notices, garnishment orders, and payroll-related compliance requirements.
• Reviewed benefits invoices and collaborated with NFP and insurance carriers to resolve billing, enrollment, and coverage discrepancies.
• Global payroll journal entries and US benefits billing entries.
• Processed international vendor invoices for independent contractors based in the US, Philippines, and Brazil.
• Supported payroll and benefits audits by reviewing transactions, validating records, and resolving discrepancies.
• Maintained India POSH Compliance filing on SHE-Box Portal.

Specialist (L4) / Senior Payroll Analyst - Amazon Development Center India Pvt Ltd - Pune, India

(2018-01 - 2025-09)

• Led on-cycle and off-cycle multi-state US payroll processing for 5,000+ employees across 10 pay groups (weekly & biweekly), sustaining accuracy with zero material reconciliation errors.
• Co-led rollout and administration of the Anytime Pay (Earned Wage Access) program for 3,000+ monthly employees, managing daily wage calculation feeds and gross-to-net settlements.
• Audited FICA, federal, state, and local tax withholding plus I-9, W-4, W-9, W-2, W-3, Form 940/941, and 1099-NEC/MISC, achieving zero audit findings across multiple cycles.
• Automated year-end wage and tax adjustment workflows using UiPath - RPA, saving 1,100+ hours of manual processing annually.
• Conducted root-cause analysis on recurring payroll defects, designing controls that reduced defect recurrence by 90%+.
• Posted payroll journal entries for employee receivables and resolved GL variances, supporting month-end close within 3 business days.
• Led SOX and internal audit engagements, preparing control evidence and process narratives with a 100% pass rate.
• Mentored and trained junior payroll analysts on multi-state tax compliance and payroll journal entries, cutting ramp-up time by 40%.

Senior Payroll Analyst - ADP India Pvt Ltd - Pune, India

(2014-04 - 2017-12)

• Delivered end-to-end multi-client US payroll services for 3,000+ employees across 5+ corporate accounts/EINs using ADP Workforce Now, achieving 99.5%+ SLA accuracy.
• Generated client-specific reports including Gross-to-Net Summaries, Payroll Registers, Tax Liability Reports, and 401(k) Census files.
• Processed W-4s, garnishment orders, stop payments, direct deposit reversals, and ACH returns; managed NOC reports and penny tests for new hire accounts.
• Led year-end W-2 and W-2c processing across multi-jurisdictions, ensuring accurate and timely wage and tax reporting.
• Resolved federal, state, and local tax notices and coordinated with tax authorities and ADP compliance teams.
• Served as primary client-facing payroll specialist for 5+ key accounts, leading weekly strategy meetings with 24-hour resolution turnaround.
• Trained and mentored 3 new payroll analysts on ADP Workforce Now processing and multi-state tax compliance.

Senior Process Associate - EXL Service India Pvt Ltd - Pune, India

(2011-12 - 2014-04)

Retirement Account Management

• Administered 401(k) retirement plans for 2,000+ participants, managing enrollments, open enrollment windows, and contribution/distribution timing in compliance with ERISA regulations.
• Processed plan loans, hardship withdrawals, and final distribution payouts per IRS hardship rules and plan document provisions.
• Reconciled participant contribution files against trust account receipts biweekly, preventing contribution over-ages and tax reporting discrepancies.
• Coordinated with third-party recordkeepers and plan sponsors to resolve remittance discrepancies within 48 hours.

BCA - Bachelor of Computer Applications - Dr. Babasaheb Ambedkar Marathwada University, Aurangabad, India (2010)