HR intern (HR Administrator) at Oceana Group (2014-10 – 2016-09)
- First point of contact for HR related queries (HR Helpdesk)
- Dealing with death claims by contacting the OET beneficiaries
- Internal leave audit
- Typing minutes for weekly HR meetings
- Assist HRBPs in conducting Disciplinary hearings
- HR efficiencies supported - (update all data on HR Premier, accurately and timeously (data integrity)
- Save relevant supporting documentation on HR drive and HR Premier
- Compiling starter packs for new employees
- Printing of CV's and interview guides for HR team
- Contacting shortlisted candidates
- Assist HR Officers in conducting interviews
- Support the full HR team with any administrative tasks
Payroll Administrator at Oceana Group (2016-10 – 2018-08)
- Conduct processing of salaries, Biweekly and wages payrolls
- Creating new batches and send to stores for payroll input
- Import data (Earnings and deductions) onto Premier
- Input payroll data onto VIP payroll using Macros
- Add new employees on VIP Premier
- Process terminations and pay out their leave on VIP Premier
- Process all transfers from one store to another
- Process and maternity leave on the system
- Capture employees leave for current month on ESS
- Recalculating of payroll before locking
- Extracting monthly payroll reports sending them to Finance managers
- Extracting payslips per store and send to store managers
- Provide payments to 3rd parties
- Reconciliation of monthly payments, benefit funds and debit notes
- Online Old Mutual extracts/uploads submission of provident fund
- Uploading all reports and debit notes in Payroll folder on SharePoint
- Ensure filing system is maintained
- Creation of new employee files when required
- Payroll roll over to the next month
- Treating all Payroll information with the utmost discretion
Payroll Administrator at Steinbuild Doors & Building Materials / The Building Company (2018-09 – 2025-02)
- Exporting input sheets from Sage People 300 and send to different stores for monthly input
- Payroll processing of +-1200 (23 stores/branches)
- Payroll processing to ensure that employees at all stores/branches are paid timeously and correctly
- Ensuring that all employee data received from the store is accurate and complete
- Loading new employees on Sage
- Ensuring that all employees are linked to the correct position codes
- Creating new ESS users on Sage
- Transferring of employees from one store to another
- Terminating employees on Sage and pay out their leave
- Capturing of secondary reason on Contract and Benefit screen for all terminations
- Process loans and advance deductions
- Process Maternity adjustment and change UIF status to Maternity on Statutory definition screen
- Update any changes on employee personal information
- Process promotions and demotions on Sage
- Process Garnishee and Maintenance Orders on Sage
- Extracting payroll reports and send to store managers for checking
- Ensure that payroll is approved and signed off by store managers
- Extracting Payslips ad send to store managers for distribution to employees not on ESS
- Sending Final month end reports to Store managers and financial managers
- Application of Tax Directives for CCMA Settlements & Retrenchments on SARS e-filing
- Online Alexander Forbes provident fund submission
- Ensuring that Robson Savage withdrawal and retirement forms are submitted to the fund
- Providing UI19s, Salary Schedules for Dismissals, End of Contracts etc
- Providing UIF documents including UI2.7 for employees going on Maternity leave
- Reconciliation of 3rd party payments (SynRec)
- Attend to all payroll queries
Payroll Officer at Allan & Gill Gray Philanthropy Africa (AGGPA) (2025-03 – 2025-12)
- Conduct processing of salaries for 5 different entities
- Setting up monthly input and Variance meetings with entities
- Hold input meetings with HRBPs to discuss input to be submitted/ processed for the month
- Send discovery link for new talent opted for Discovery Medical Aid
- Sharing new joiner application forms with Bonitas for talent who opted for Bonitas
- Process input and employee changes received from the HRBPs via service desk accurately
- Capturing monthly lunch, staff debt, loan deductions and birthday vouchers
- Loading new employees and link their report to employs, pension fund and Medical aid on Sage 300
- Creating ESS profiles for new talent and sharing their login details via email
- Uploading employee documents such as contracts, ID copy and qualifications on their profiles
- Creating new job titles on Sage
- Terminating employees and pay out the leave
- Sending Variance reports to the HRBPs for payroll checking and approval
- Extract and share the Co recon for checking and approval
- Extract payment files on Sage 300 and share with Finance
- Release payslips to ESS
- Online submission of Allan Gray pension
- 3rd party reconciliations for Bonita's medical aid and Gap Cover
- Log requests for finance and IT on the service desk
- Maintain employee records on Sage 300
- Extracting UIF declarations from Sag 300 and sending to the DOL
- Providing UI19s, Salary Schedules for Dismissals, End of Contracts etc
- Extracting EMP201 files on Sage and share with Head of Finance
- Share month end reports with Finance
- Payroll rollover to the new month
