Sale Admin Officer - Hanwha Life Vietnam Company - PvcomBank Building, 30/4 Street, Hai Chau District, Da Nang city
(2022-11 - 2024-03)
- Compilation of reports related to sales and recruitment activities of the Region
- Monitor and support the business activities of the Regional Director
- Procedures for advance and payment of expenses arising from business development activities
- Monitoring and synthesizing the business
Sale Admin Officer - King green natural food joint stock Company - 10 Nguyen Phuc street, Son Tra District, Da Nang city
(2021-09 - 2022-09)
- Make sales orders, check prices and quantities for sales channels: GT, MT, VN Post,etc
- Arrange the schedule and find the trucks to deliver the goods on time to the customers
- Make employees's timesheet
- Collect delivery documents and invoices
- Prepare reports and update business resultsdaily. Manage inventory and daily import and export for accurate actual quantity and software
- Support arising jobs: recalling defective goods, replacing torn packaging
- Follow daily cash receipts and payments
- Make administrative tasks at the branch office
Admin Officer - Ltd Medi group company - 30/4 street, Hai Chau District, Da Nang city
(2019-05 - 2021-06)
- Make quotes and contracts
- Report Sale funnel and agenda of team Sale
- Support other activities as: send letter, buy gift for customer, marketing for seminar
- Receive and answer telephone calls, take messages and distribute to the receiver; Receive and distribute the internal and external mailing
- Greet and instruct guests dealing with company
- Ensure sufficient supply of office stationeries and other supplies
- Manage office car, meeting room, office key
- Coordinate to the building management team, Handle all matters related to office rental such as: rental, electrical, water, parking, etc
- Manage and assign work for cleaning staff
- Ready with all urgent requests from all teams
- Guide staff claim to agency of Health & Accident Insurance
- Follow annual leave of staff; AL form should be fulfilled as actual
- Guide and support to new staff in all issues related their starting
- Participating in holding related party, travel and entertainment activities for company employees: Birthday, small party, outing… and other teamwork activity
- Inform about new comer, birthday, giving birth, marriage, illness…in time with HRM and staff
- Daily review invoices and check expense claims of all staffs. Submit to Rep. Chief for signature then issue payments
- Prepare all payment vouchers, bank transfers related to office expenses such as fee of electricity, office rental, car, ADSL, telephone
- Cash flow monthly report
- Manage the suppliers, Purchase items related to: Hotel, Air ticket, F&B, Happy Hour, Flowers, Stationery
- Responsible for money collection
- Make monthly expense report per Team/ Department
TransportAdmin Staff - Ltd Logitem company - Lot 5, 1st street, An Don Indusstrial Zone, Da Nang city
(2016-09 - 2019-03)
- Payment cost for driver
- Make Monthly Employee Timesheet and calculate allowances for driver
- Collecting document and bills
- Make advance payment and Payment finished when drivers of Hoa Khanh submit all needed documents
- Send monthly cost report (oil, toll, road charge,…) of Hoa Khanh's truck
- Follow Yamaha transportation turnover and make Daily Report % Cost and Profit Yamaha Bike
- Compare weekly, monthly transportation turnover with Yamaha's staff and ask accountant to issue monthly invoice for Yamaha
- Reiceving, checking and arranging delivery documents for parties (Yamaha, HCM, HN,
- Proposing a suitable shipping plan to increase profits
Sale Admin - Dai Dong Tien company - 5 District, HCM city
(2015-04 - 2016-08)
- Receiving orders from sale mans, arranging, dividing goods on the system, tracking and planning delivery
- Checking the amount of inventory, coordinating with the factory on the production schedule to timely delivery
- Notify, coordinate with dispatchers to plan enough delivery vehicles
