Vân Lê

Highly organized and resourceful HR & Admin Manager with more than 15 years of experience managing both comprehensive human resources functions and seamless administrative operations. Proven track record in talent acquisition, employee relations, policy development, and compliance, coupled with expertise in office management, facilities oversight, vendor negotiation, and budget administration.

HR Manager & Assistant to GM at VILLA SÔNG SAIGON (2019-01 – 2025-06)

• Report to: Director
• Manage the hotel activities of recruitment, training, payroll, legal compliance and benefits: SHUI, PIT, employee relations.
• Prepare monthly HR report.
• Provide orientation training for newcomers.
• Internal PR (Planning, organizing and conducting for Company Inside (team building, workshop, team activities: birthday, canteen…) to motivate and encourage the staffs.
• Build up budget for HR, regularly appraisal for staff.
• To establish procedure for labor contracts, handbook, resignation… standards of discipline.
• To organize the training programs: firefighting, health and safety, and medical check-up, hygiene.
• Relationship with Hoa Sen University, FPT,...
• In charge of work permit, TRC, visa, car license, insurance for expat.
• In charge of administration tasks and legal issues.
• Understanding and following up the work scope, responsibility, benefit and legal
• Dealing with related departments to complete the requisition of Director.
• To establish good relationship with the local and government organizations.
• Motivating and staffing of Housekeeping, Front Office, F&B, Sales, Maintenance and Security.
• Arrange documents for speed boat and pier license.
• Assist maintain long-terms clients relationships, and participate in weekly meetings of the BNI Vietnam to secure repeat business.

Admin & Human Resources Manager at EDSON INTERNATIONAL Co., Ltd (2012-01 – 2019-12)

• Overview recruitment strategies, process and channels, search for right candidates on Linkedin, post job on Vietnamwork or other website.
• Conduct interviews and involve line managers for shortlisted candidate interviews.
• Prepare and follow up on offer letters/ labor contract for all employees.
• Responsible for payroll, compensation and benefits for all employees.
• Preparing and processing timely distribution of salary, bonus, handling the full and final settlement of more than 60 employees.
• Prepare monthly personal income tax and yearly PIT finalization.
• Coordinate and follow up on unemployment, social, health insurance and accident insurance.
• Prepare required documents and payment for resigned employees.
• To plan, monitor the stationery, and other purchases of general provisions.
• Checking on stationery such as forms, name-cards… to compliance with company standards.
• To supervise security, drivers, office maid and the canteen to ensure their duties are carried out.
• Periodically review of the security to record of gate passes on delivery goods in/out of the factory.
• To supervise office equipment, telephone system, emails photocopier, computers and network, company vehicles etc. and ensure that they are in working condition at all times.
• Work and prepare contract with suppliers/vender in buying services for company.
• Receiving personal insurance claims of employees and forward to Insurance broker, coordinating with the regarding payments on time.
• Coordinate the service of work permit, visa, temporary residence card, car license for expatriates and foreign visitors.

Assistant Human Resources Manager at CLUB ROYALE RENAISSANCE RIVERSIDE HOTEL (2007-01 – 2012-12)

• Developing job descriptions, shortlisting, interviewing and selecting candidates, preparing personal files of the colleagues.
• Responsible for the on the job orientation for new hires.
• Manage HR administration such as starters and leavers process.
• Complete monthly and fortnightly paperwork to be submitted to the Payroll team.
• Ensure up to date and accurate information is fed into the Human Resources Software.
• Administers benefits program such health, and employee insurance, vacation, sick leave, leave of absence, and other employee assistance plan.
• Preparing and submitting all relevant HR letters/documents/certificates as per requirement of employees in consultation with the management.
• Member of Trade Union, charity activities, reward and recognition programs with monthly activities, event.
• Leading the organization of team building & Year End Party yearly, monthly events and other activities.
• Support to the Expat operation (work permit/ visa/ resident card/ housing).

HR Officer at SAIGON PRINCE HOTEL (1997-01 – 2007-12)

• Staff recruitment and orientation.
• Control and maintaining all personnel records and updating.
• Record and update staff annual leave, sick leave.
• Other assigned by Human Resources Manager
• Answers incoming calls.
• Directs calls to guest rooms, staff, or departments through the switchboard or PBX system.
• Receives guest messages and delivers the same to the guest.
• Logs all wake-up call requests and performs wake-up call services.
• Assist guests with their business center needs (e.g., making copies, sending faxes, typing) and Internet, Email access.

Bachelor of Art (BA) – Social Sciences and Humanities University (1997-01 – 2001-12)

Bachelor's degree of Business Administration – HCMC Open University (2013-01 – 2015-12)