Aboleleng Monedi

I am a highly capable and experienced administrative professional. In addition to my administrative skills, I offer significant abilities and experience in organizing, prioritizing, confidentiality of documents, and detailed preparation of reports and projects. My ability to get along well with others, to make necessary adjustments to meet deadlines, and effectively coordinate in fast-paced environments have all contributed to my growth in this field and my employers placing a significant degree of trust in me.

I have successfully completed my Master of Public Administration with the University of Pretoria. I am currently working as an Executive Assistant to the CEO. I also hold a certificate in Executive support, certificate in Facilitation Skills and certificate in Skills Development Facilitator.

In a short period of time, I acquired a good understanding of principles and practices of association, planning, records management and wide-ranging administration. My ability to converse efficiently, as well as my writing and analytical skills were all greatly enhanced. I believe my background and skills closely match your job requirements and I am confident I can make a positive contribution to your organization.

Career objective: To succeed in an environment of growth and excellence and earn a job which provides me job Satisfaction and self-development and help me achieve personal as well as organization goals.

Executive Assistant to the CEO at Cross Border Road Transport Agency (2024-01 – Present)

• Keep diaries updated regularly and avoid double bookings
• RSVP invitations at the request of the CEO
• Screen appointment requests
• Ensure that the CEO has relevant documentation for meetings
• Remind CEO of meetings
• Screen incoming telephone calls and relay messages
• Receive visitors and welcome them accordingly
• Type documents such as memos, letters, reports, presentations etc. and ensure confidentiality
• Send faxes and post mail
• Assist with inquiries
• Distribute internal and external correspondence from CEO
• Deal with queries/complaints where necessary
• Organize travel and hotel bookings
• Ensure meals and refreshments are arranged for meetings
• Ensure venues for meetings are booked
• Regularly update CEO on progress
• Assist with preparation of EXCO meeting presentation packs
• Ensure timeous distribution and receipt of meeting presentation packs
• Maintain all correspondence and communication relating to EXCO resolutions and other related internal meetings with staff
• Organize staff and management meetings
• Finding and securing venues for functions/meetings coordinated from CEO's Office
• Invite and follow-up with participants on attendance
• Make travel arrangements
• Liaise with relevant parties on behalf of the CEO
• Maintain and present a positive image of CEO's Office

Executive Secretary: People Management at SASRIA SOC LIMITED (2020-09 – 2023-12)

• Management of diaries and co-ordination of meetings for relevant team members
• Draft agenda and minutes of meetings
• Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the executive accordingly
• Makes referrals to appropriate staff or provides requested information
• Management of other incoming correspondence (e-mails/manual mails) and respond appropriately
• Arranging local and international travel bookings and reservations, ensuring that all bookings are communicated effectively
• Acts as liaison between the executive and subordinates by transmitting directives, instructions and assignments and following up on the status of assignments
• Deal with queries/complaints where necessary
• Prepare presentations for Exco and Managers
• Reviews, proofreads, and edits documents prepared for the administrator's or executive's signature
• Compiles and safeguard records for People Management staff
• Preparing and typing of documents (for internal or external use) in accordance with the established Sasria standards and branding guidelines
• Organising and attending to photocopying, printing, binding and deliveries of documents by messengers and couriers
• Ensure that divisional information is kept up to date on the Intranet
• Assisting with other ad hoc duties as and when required
• Manages stationery orders
• Coordinates trainings and seminars run by People Management
• Ensure proper filling of general divisional documents as well as performance management documents
• Collates reports submitted to Executives by Managers
• Compile reports as per required format - monthly/weekly
• Coordinates transport for functions
• Submits reports for authorisation on or before report deadlines
• Compiles birthday list for all staff and send out birthday messages
• Assist in events management in the division
• Collates presentation material
• Ensure payments are processed timeously

Administrative Secretary to Chief Director (CD) at Office of the Public Service Commission (2017-09 – 2020-09)

• Assist in investigating complaints lodged with the Public Service Commission into areas of public administration
• Analysing complaints to identify if it is within the mandate and jurisdiction of the PSC
• Update cases on the Integrated Grievance and Complaints Management System
• Drafting terms of reference
• Assist in drafting an investigation report with findings and recommendations/advice
• Draft submissions, memorandums and letters
• Requesting information and evidence from departments and witnesses
• Analyses and assess information obtained from departments
• Assist in writing reports with recommendations
• Gather and analyse information obtained during investigations
• Management of the Integrated Grievance and Complaints Management System
• Interviewing witnesses and complainant in relation to a reported matter
• Conducting of research
• Provide support to provincial offices who struggle with uploading their cases on the SharePoint, with creating folders and uploading their information
• Interpretation of relevant legislation/policy documents
• Typing of business letters, memorandums and general correspondence for internal and external purposes
• Summarise reports and documentation as required
• Perform research on the internet in order to assist the department to execute its function
• Prioritise workload accordingly and monitor CD priorities
• Consolidate and analyse monthly reports from the provinces
• Quality checks all typed documents for accuracy, correctness and validity before forwarding to the CD
• Proofreads documents from the Office of the CD prior to submissions

Certificate in Executive Support – University of Cape Town (2021 – 2021)

Master of Public Administration in Public Administration – University of Pretoria (2020 – 2020)

Bachelor of Administration in Public Management in Public Administration – University of Pretoria (2019 – 2019)

Certificate in Computer Literacy – Boston City Campus & Business College (2008 – 2008)

Certificate in Grade 12 – JM Ntsime High School (2005 – 2005)