Alvina Barnard

Filing, Data Capture, Record keeping

Administrator - Suid kaap Waarderders

(2003-10 - 2003-10)

• Filing, Data Capture, Record keeping

Receptionist - Suid kaap Waarderders

(2003-10 - 2005-10)

• Telephone answering
• Receiving clients
• Serving refreshments and coffee/tea for clients
• Typing of documents
• Liaise with staff on evaluation of properties and capturing of information on files
• All the above duties etc.

Switchboard Operator (Temporary Contract Worker) - Eden District Municipality

(2006-12 - 2006-08)

• Handling a very busy switchboard
• Taking messages for Municipal Personnel
• Talking over the intercom when needed
• Relieve at reception while busy switchboard is there

Chief Registration and Archives Clerk GR.I - Eden District Municipality

(2006-09)

• Opening and stamp of daily income correspondence
• Perform relieve duties at the switchboard to provide a support service
• Disposal of records to comply with the Archives
• Assist with administration of securities to render a support service as instructed by the supervisor
• Indexing of correspondence
• Sending faxes
• Handle enquiries in the registration office
• Stamp all invoices, levies, cheques and letter
• File correspondence on file
• Opening of new files
• Handling/filing all personnel, leave files
• Filing and opening of personnel files (HR FILLING), housing contract workers
• Opening of bursary files and capture in register book
• Filing of terminated employees
• Capturing of all incoming CVs as well online and sent to Recruitment and selection
• Issuing notice numbers for advertisements for different departments as needed
• Minute taking and typing of minutes of a meeting
• Typing of any documents, correspondence, letters when necessary
• Writing reports when needed
• Sending statistics of monthly work to supervisor
• Purchasing stock items (house old and cutlery items) for Auxiliary services at the stores departments and also stationary for Registry
• Purchasing uniforms for office staff in registry office and Auxiliary services staff
• Handling quotations and requisitions of maintenance
• Relieving at a busy switchboard
• Relieving at front desk (reception)
• Helping with photocopies (Agendas)
• Minute taking and typing of meetings
• Printing of Telephone Accounts and distribute to managers and Municipal Manager
• Programming of telephone codes on Tel trace system and at Switch board
• Helping with scanning of fingerprints of Eden personnel / staff
• Opening, capturing and circulating of all SLA agreements / contracts with service providers in the register
• Handling and controlling of all monthly purchasing of goods for the municipality
• Helping the manager Records and Supervisor with tender specifications and payments of service providers
• Helping manager writing of Job Descriptions
• Help in Head of department office when needed as personal assistant
• Purchasing stationery and other items as needed for the section

HR office (acting) leaves Clerk - Eden District Municipality

(2013-09 - 2013-11)

• Loading of leave on system (Payday)
• Enquiries of leave, long services leave, maternity leave, ect.
• Compile monthly report and submit it to Head of Department
• Bookings of accommodation for HR manager
• Accommodation Payments
• Ordering of stationery

Head of Department office - Relieve in PAS position When needed - Eden District Municipality

• Answering of all calls
• Receive visitors for HOD Corporate Services
• Make appointments for employees or managers to meet with HOD or acting Municipal Manager
• Typing letters and sending emails to respective employees
• Booking of council Chambers and Committee Rooms for meetings, functions And training purposes

Matric - Parkdene Senior Secondary School (2002 - 2002)

PC Technology A+ - Damelin Business Campus (2003 - 2003)

First Aid (level 3) - Eden District Municipality (Disaster Management) (2009-02 - 2009-02)

The Secretary Communication At Work - The Communication Channel (Skills Development) (2008-07 - 2008-07)

Registry Clerk Course - Department Cultural Affairs and Sport (National Archives) (2008-11 - 2008-11)

Records Management Course - Department Cultural Affairs and Sport (National Archives) (2010-08 - 2010-08)

Electronic Records Management - Department Cultural Affairs and Sport (National Archives) (2016-11-01 - 2016-11-01)

Leadership NQF L4 - Nelson Mandela Metropolitan University (2011-05 - 2011-05)

Workplace Assessor NQF level 5 @ 15 Credits - ETDP-SETA (Africa Competency Development) (2011-04 - 2011-04)

Change Management Programme - Nelson Mandela Metropolitan University (2011-04 - 2011-04)

Effective Office Administration (Short Course) NQF L4 - Nelson Mandela Metropolitan University Business School (2013-03-06 - 2013-03-07)

Fire Warden - Eden District municipality – Fire Services (2014-09 - 2014-09)

Advance Supervisor (2017-09 - 2017-09)

First Aid level 1,2, AED Operations - Treinamento CC (2021-11 - 2021-11)