Senior Payroll & HR Officer - HR TorQue Outsourcing - Cape Town, South Africa
(2023-01)
- Manage end-to-end payroll processing for multiple client portfolios across various industries, ensuring accuracy, confidentiality, and compliance with South African labour and tax legislation.
- Administer weekly over 200 employees, bi-weekly 100 employees, and monthly payrolls on average 1000 employees, including salary calculations, overtime, allowances, deductions, leave pay, bonuses, and terminations.
- Process and reconciled statutory submissions, including PAYE, UIF, SDL, EMP201, and EMP501 returns in accordance with SARS requirements.
- Manage employee benefits administration, including Provident Fund, Pension Fund, medical aid, and garnishment deductions.
- Maintain accurate employee records and payroll data on the Psiber Payroll system and other HR/payroll platforms.
- Ensure compliance with BCEA, Labour Relations Act, Employment Equity Act, and client-specific policies and procedures.
- Handle payroll and HR-related queries from clients and employees, providing professional and timely resolutions.
- Coordinate onboarding and offboarding processes, including employment contracts, onboarding documentation, exit procedures, and final payments.
- Assist clients with recruitment administration, interview coordination, reference checks, and employee onboarding support.
- Prepare HR and payroll reports for management and clients, including leave reports, headcount analysis, payroll reconciliations, and statutory reporting.
- Support and facilitate if required in disciplinary processes by preparing documentation, issuing warnings, and coordinating disciplinary hearings in line with labour legislation.
- Manage leave administration, including annual leave, sick leave, maternity leave, paternity leave, and family responsibility leave.
- Assist and submit Employment Equity reporting, Workplace Skills Plan (WSP), Annual Training Report (ATR), and B-BBEE documentation submissions.
- Contribute to Payroll and HR process improvement initiatives to enhance operational efficiency, accuracy, and service delivery.
- Build and maintain strong client relationships by delivering high-quality outsourced HR and payroll consulting services.
- Train and guide junior payroll and HR administrators on payroll procedures, compliance
Payroll & HR Officer - Novamarine - Cape Town, South Africa
(2022-06 - 2023-08)
- Manage and processed weekly payrolls for approximately 200 employees and multiple monthly payrolls for around 400 employees.
- Proficient in utilizing Psiber Payroll system for accurate payroll management.
- Diligently printed and distributed employee payslips, ensuring timely receipt.
- Effectively resolved payroll-related inquiries, maintaining high levels of employee satisfaction.
- Punctually submitted all statutory reports including PAYE, UIF, SDL, and contributions to Medical Aid, Provident, and Pension Funds, adeptly handling related queries.
- Successfully completed EMP501 submissions and managed Tax Year End Reconciliations.
- Ensured precise leave records on the Psiber system, including maternity, paternity, and parental leave administration.
- Verified and maintained up-to-date right-to-work documentation for all personnel.
- Accurately input payroll data from various sources, including timesheets and overtime calculations.
- Collaborated with third-party service providers to streamline payroll processes.
- Delivered comprehensive month-end reporting and managed monthly salary and bank journals.
- Conducted thorough bank reconciliations to ensure payroll accuracy.
- As an HR Administrator, coordinated recruitment processes, from interviewing to onboarding.
- Conducted new employee inductions, contract signings, and managed employee exits.
- Prepared employment contracts and addendums, ensuring legal compliance.
- Kept company contracts and policies current with legislation, unions, and bargaining councils.
- Calculated and managed employee annual leave entitlements.
- Contributed to the organization's budget planning for client services.
- Assisted with Employment Equity meetings and submissions, as well as WSP and ATR filings.
- Played a key role in compiling information for BBEE compliance.
Payroll & HR Officer - HR TorQue Outsourcing - Durban, South Africa
(2018-09 - 2022-05)
- Expertly managed weekly payroll for 400 employees and multiple monthly payrolls for 1,500 employees using Psiber Payroll system.
- Executed accurate issuance of payslips and proficiently addressed payroll-related queries.
- Diligently submitted statutory reports including PAYE, UIF, SDL, and managed Provident and Pension Fund contributions with prompt query resolution.
- Ensured meticulous EMP501 submissions and accurate leave tracking on Psiber system.
- Managed maternity, paternity, and parental leave processes, ensuring compliance and addressing related inquiries.
- Verified employees' right-to-work documents and ensured precise data entry from various spreadsheets for payroll accuracy.
- Coordinated end-to-end recruitment processes, including interviewing, screening, and onboarding, across diverse client locations.
- Conducted thorough new employee inductions, contract signings, and managed seamless employee exit procedures.
- Drafted employment contracts and addendums, ensuring alignment with current legislation and labor relations.
- Participated in wage negotiations and assisted with job and salary grading, enhancing organizational compensation structures.
- Supported disciplinary hearings, issued warnings, and maintained an up-to-date company database, ensuring legal compliance.
- Fostered interdepartmental relations and ensured effective communication between HR TorQue and clients.
- Calculated and managed staff entitlements, contributing to clients' budgetary planning and HR strategy development.
- Crafted job descriptions and managed job advertisement processes for internal and external recruitment.
- Supervised temporary staff, ensuring accurate staff information and effective task coordination.
- Documented staff meeting minutes and assisted with Employment Equity meetings and submissions.
- Contributed to Work Skills Planning (WSP) and Annual Training Report (ATR) submissions, and compiled BBEE information.
- Sourced and screened resumes to identify top candidates for job vacancies, enhancing talent acquisition.
- Compiled and dispatched payroll data for processing, ensuring up-to-date record-keeping and compliance.
Payroll & HR Administrator - Fabricon Pipe & Labour Hire - Durban, South Africa
(2014-01 - 2018-08)
- Expertly managed payroll processing for 200-150 employees on a weekly and bi-monthly schedule utilizing VIP Premier software.
- Oversaw comprehensive debtors' administration, ensuring efficient account management and financial accuracy.
- Directed full-spectrum human resource functions, including staff training and development, reinforcing organizational excellence.
Maintenance Administrator - Starlite Aviation - Durban, South Africa
(2013-02 - 2013-12)
- Expertly managed financial transactions, including debtor and creditor accounts, ensuring seamless administrative operations.
- Efficiently administered inventory control, optimizing stock levels and reducing waste.
- Successfully processed payroll for a workforce of 80 employees, maintaining accuracy and punctuality in compensation.
Payroll Administrator - Sheffield Manufacturing - Durban, South Africa
(2012-05 - 2012-07)
- Expertly processed weekly and monthly payrolls for a diverse workforce ranging from 80 to 100 employees.
- Skilfully managed MIBCO and MIBFA Bargaining Council submissions, ensuring compliance and timely execution.
Payroll Administrator - VIP Recruitment - Pretoria, South Africa
(2009-10 - 2012-02)
- Streamlined payroll management and administrative operations, enhancing efficiency and accuracy.
- Expertly processed weekly and monthly payrolls for a diverse workforce ranging from 50 to 150 employees.
- Maintain Recruitment Data Base
- Assist with Candidate placements at clients on a temporary or permanent basis.
