Ashwyn Dercksen

I am an organised, efficient and approachable multi-skilled professional with strong administrative, financial, and data-quality experience. I support managers and teams by ensuring accurate information flows, reliable processes, and well-structured documentation. With a background spanning ICT, finance, healthcare, retail, and office coordination, I bring excellent communication skills, strong attention to detail, and the ability to work independently with minimal supervision.

I am currently seeking a permanent administrative or support role within a progressive organisation.

Assistant Product Coordinator (ICT Department) - Simon Lèvelt

(2024-09)

In this continued role within Category Management and ICT, I am responsible for accurate and timely product and financial data processing across multiple systems. My responsibilities expanded significantly in 2024, particularly within finance, where I demonstrated strong growth in accuracy, ownership, and process insight.

• Maintain and update article data in PIM, JDE, GS1DAS, Aspos, and the ERP system.
• Ensure correct and timely processing of new and updated articles, forecasts, and loading volumes.
• Act as the primary contact for SL Retail regarding article-related questions, ensuring OTIF handling of store requests.
• Manage communication via email, JIRA, and ASPOS product notifications.
• Liaise between SL Retail users and the JDEdwards functional administrator.
• Prepare and deliver monthly forecasts (base + promotional volumes).
• Support ERP rollout by entering and validating article data and safeguarding Category Management requirements.
• Maintain weighing scale data and implement NICELABEL updates.
• Map article management procedures and develop SMART-based improvement plans.
• Monitor system interfaces and ensure smooth data flow between platforms.
• Accurately book invoices in the correct financial year and improve financial data quality.
• Increasingly skilled at identifying investments and allocating them correctly.
• Ensure consistent monitoring and handling of finance mailboxes.
• Develop a broader understanding of the full invoice-to-booking workflow, including timely processing of rejected or unmatched invoices.
• Improve accuracy in assigning invoices to the correct cost centres and general ledger accounts.
• Participate in quarterly cost reviews with department heads.
• Apply structured booking methods using the GB-verdeling file and Uitzonderingen Facturen file.
• Independently handle rejected invoices, adjusting cost centres, GL accounts, and approval flows.
• Produce weekly overviews of unbooked invoices to ensure timely follow-up.
• Demonstrate increased confidence, proactive communication, and willingness to ask questions.
• Recognised as a positive, helpful colleague who is always willing to take on additional tasks.

Assistant Product Coordinator (ICT Department) - Simon Lèvelt

(2023-05 - 2024-09)

Part of the Category Management team responsible for strategy, product development, pricing, promotion, and data accuracy for over 185 premium organic coffee and tea products and 500+ non-food items.

• Managed and maintained article data for new and updated products in PIM, JDE, GS1DAS, Aspos, and ERP systems.
• Ensured timely availability and accuracy of product information, forecasts, and loading volumes for product introductions.
• Acted as the first point of contact for stores regarding article management, ensuring OTIF resolution.
• Managed product-related communication via email, JIRA, and ASPOS notifications.
• Served as liaison between SL Retail users and the JDEdwards functional administrator.
• Prepared and delivered monthly sales and volume forecasts.
• Entered and validated article data for the rollout of the new ERP system.
• Maintained weighing scale data and NICELABEL configurations.
• Mapped article management procedures and developed SMART-based improvement plans.
• Monitored system interfaces and ensured smooth data flow between platforms.

Sourcing Support Analyst - MultiChoice Pty Ltd

(2018-10 - 2018-12)

• Analysed procurement contract data against supplier spend.
• Reported on high-risk suppliers using 80/20 Pareto analysis.
• Reviewed procurement contracts for validity, risk, and value.
• Captured contract metadata for Coupa mass upload.
• Supported Contracts Manager with go-live preparation.

Home Maker

(2011-06 - 2018-10)

Receptionist / Secretary (Temp) - MPC Recruitment

(2010-06 - 2011-05)

• Reformatted candidate CVs into standard templates.
• Loaded candidate details into internal systems.
• Managed reception duties, meet-and-greet, registration, and switchboard.

Information Quality Officer & Training Coordinator - NHS Wandsworth - UK

(2008-05 - 2010-02)

Medical Secretary / Application Support - Dr Thom - UK

(2007-07 - 2008-05)

Weekend Temp Receptionist - Foxtons Ltd - UK

(2006-10 - 2010-02)

Office Coordinator - Foxtons Ltd - UK

(2005-12 - 2006-10)

Personal Assistant / Secretary - CJ Ballan Inc

(2004-04 - 2005-09)

Bank Teller - Nedbank Business Bank

(2004-01 - 2004-04)

Retail Manager - Face Adrenalin Sports

(2000-01 - 2004-01)

Retail Manageress / Bookkeeping - Mossel Bay Divers

(1998-01 - 1999-12)

Advanced Graduate Diploma - Computer Science - Londonsam

Diploma - Business Information Systems - ABE

Certificate - International Freight Management & Import/Export Management - UNISA

Diploma - Basic Bookkeeping - Damelin

Senior Certificate - Point High School