Ayeeshah Ibrahium

Dynamic Shipping Controller with over 20 years of expertise in facilitating managing diverse end to end logistical operations. Proven ability to negotiate ocean freight rates and ensure compliance with service level agreements, leading to significant improvements in operational efficiency. Achievements include streamlining documentation processes for timely customs clearance and enhancing supplier relationships to minimize delays.

Committed to leveraging exceptional problem-solving skills and industry knowledge to contribute effectively within the logistics sector.

Shipping and Office Supervisor/Controller - Mineral Sands Resources - Century City

(2013-12 - 2025-12)

• Oversaw the end to end shipping process which included import of mining capex equipment and engineering spares and export operations of containerized and bulk product, ensuring seamless execution of logistics processes.
• Negotiated ocean freight rates and ensured adherence to service level agreements while comprehensively vetting sales contracts, thereby maximising sales revenue across all functions in collaboration with stakeholders from administrative to executive levels.
• Executed ad hoc tasks for the General Manager and Chief Executive Officer, ensuring priorities were met.

Operations - Town Global Real Source/Intercontinental Procurement Limited

(2010-11 - 2013-12)

• Executed full shipping functions, ensuring compliance with quality control specifications.
• Drafted letters of credit, ensuring timely engagement with financial partners.
• Performed detailed costings and reconciliations to optimise budgeting and financial oversight.

Import Shipping Coordinator - Act Imports - Pine Lands

(2008-05 - 2009-03)

Managed comprehensive import and logistics functions, including forward cover updates, ensuring operational efficiency.

Shipping Co-ordinator - Cape Union Mart International - Cape Town

(2004-01 - 2008-12)

• Facilitated and ensured the timely establishment of Letters of Credit and other payment agreements as per signed Purchase Orders.
• Monitored supplier compliance with shipment terms as outlined in contracts, including shipment dates and ports of loading and discharge, to meet delivery and scheduled in-store dates.
• Managed the procurement of essential documentation required for payment facilitation and customs clearance, including original invoices, packing lists, and certificates of origin.
• Monitored shipment and documentation progress from dispatch to final delivery, providing weekly status and progress reports to the Retail Director.
• Liaised with suppliers, couriers, and the overseas creditors payment department to ensure timely receipt of relevant documentation, thereby avoiding late payment penalties.
• Arranged and secured Freight Marine Insurance, effectively managing risk.
• Processed insurance and supplier claims for damaged or short-shipped cargo, preparing detailed monthly reports on insurance claims for the Financial Director.
• Conducted costing analysis using Excel and the Overseas Creditors System to determine actual landed costs.
• Reconciled and processed all related import invoices and customs release notifications for payment, ensuring regulatory compliance.
• Coordinated delivery bookings between clearing and forwarding agents and distribution centres, monitoring imports to enhance operational flow.
• Managed Duty Credit Certificate applications from ITAC and routinely forecasted requirements for reporting to the Retail Director.
• Ensured creditors department and retail directors were promptly informed of cancelled orders to manage cash flow effectively, facilitating accurate budgeting and financial planning.
• Maintained accurate data in the system by capturing all relevant purchase order and shipping cost information, diligently updating customs, excise, and tariff records to provide management with advisory on duty and legislative changes impacting imports.

Shipping Clerk/Co-ordinator - Merchants of Cape Town SA (PTY) LTD - Cape Town

(1997-01 - 2004-12)

• Served as Shipping Clerk/Co-ordinator, executing the handling of imports and documentation specifically for homeware; proficiently tracked shipments and handled customs clearance processes.
• Updated the Customs & Excise Tariff Book, providing management with recommendations on amendments and changes affecting import legislation of items on order.
• Liaised effectively with clearing agents, overseas suppliers, buyers, and banks to establish and facilitate Letters of Credit.
• Conducted cost analysis for cargo in Microsoft Excel, ensuring financial transparency.
• Coordinated deliveries from port to distribution centre, as well as managing bookings and Proof of Delivery follow-ups between clearing and forwarding agents and clients.
• Engaged in data capturing of purchase orders and shipment receipts using Great Plains Dynamics, generating essential delivery schedules, shipping schedules, and sales and purchase order reports.
• Checked, captured, and processed import-related invoices for payment, monitoring overseas supplier packaging; orchestrated the arrangement and management of local labour for repackaging and packing.
• Compiled weekly reports on shipments and deliveries, addressing any queries from accounts and buyers.

Imports Shipping Clerk - EBV Electrolink - Cape Town

(1991-05 - 1997-07)

• Functioned as Imports Shipping Clerk and Goods Receiving Co-ordinator, managing the handling of imports and documentation for electronic components; proficiently tracked shipments and ensured customs clearance.
• Updated the Customs & Excise Tariff Book, collaborating with clearing agents, overseas suppliers, buyers, and focal banks to streamline operations.
• Organised goods receipt processes, maintaining comprehensive records of stock movements through manual record-keeping and monthly stock takes.
• Executed cost analysis, data capturing receipts, and generated invoices and delivery notes, while meticulously checking, capturing, and processing import shipping invoices for payment by the accounts department.
• Monitored shipments and deliveries, providing weekly updates and addressing any shipment-related queries with accounts and buyers.

Diploma - Chartered Institute of Supply Chain Management (2015-01 - 2016-12)

Certificate - Export and Import Management - University of Cape Town (2015-01 - 2015-12)

Certificate - Global Trade - University of Cape Town (2015-01 - 2015-12)

Certificate - International Procedures in Shipping - School of Shipping (2014-01 - 2014-12)

Certificate - Problem Solving Course in Business - College of Cape Town (2006-01 - 2006-12)

Certificate - Clearing and Forwarding - Safcor Panalpina (2005-01 - 2005-12)

Training - Letter of Credit draft, completing, execution - Ned bank, Absa (2005-01 - 2005-12)

Matric - Business Economics, History, Biology, Geography, Typing, English, Afrikaans - Marian High School (1982-01 - 1986-11)