Bertina Bekker

Execute end-to-end Request for Quotation (RFQ) processes, performing comprehensive bid analysis and benchmarking exercises to ensure optimal cost-savings and quality standards. Identify and onboard new vendors, negotiating competitive pricing, favourable payment terms, and delivery conditions to strengthen the supply chain. Uphold a strict "Three-Quote" policy for all acquisitions, ensuring transparency and compliance with internal financial controls and CEO/HOD authorization protocols.

Buyer - Coega Steels

(2022-09)

• Execute end-to-end Request for Quotation (RFQ) processes, performing comprehensive bid analysis and benchmarking exercises to ensure optimal cost-savings and quality standards.
• Identify and onboard new vendors, negotiating competitive pricing, favourable payment terms, and delivery conditions to strengthen the supply chain.
• Uphold a strict "Three-Quote" policy for all acquisitions, ensuring transparency and compliance with internal financial controls and CEO/HOD authorization protocols.
• Manage technical procurement by collaborating with Department Heads to validate specifications for specialized machinery and spare parts prior to purchase.
• Administer the purchase-to-pay cycle via SAP, generating accurate Purchase Orders (POs) and serving as the primary point of contact for supplier confirmations.
• Facilitate financial administration by preparing credit applications and managing advance payment requests in coordination with the Accounts Department.
• Provide detailed reporting on daily, weekly, and monthly procurement activities, ensuring all data is submitted timeously to senior management for strategic review.
• Oversee international and domestic logistics, coordinating with shipping agents, clearing houses, and couriers to manage documentation and ensure on-time delivery of imported goods.
• Optimize inventory levels by monitoring fast-moving consumables and major stock items to prevent stock-outs and maintain operational continuity.
• Direct local distribution by coordinating with internal drivers and material receivers to verify that goods arrive in the required order and condition.
• Enforce strict adherence to Health and Safety (HSE) regulations, ensuring the consistent use of Personal Protective Equipment (PPE) and compliance with the corporate Code of Conduct.
• Facilitate seamless operational handovers with the Stores Manager to maintain team productivity and workflow consistency across shifts.
• Engage in continuous professional development by participating in flexibility training initiatives and collaborating with the Training Department to enhance departmental skills.

Admin Assistant - Quest Petroleum

(2022-04 - 2022-08)

• Receiving paperwork from East London (Barbi) and Kroonstad (Charmion/Nikita)
• Analysing and processing of driver’s paperwork
• Capturing Fuel tickets
• Processing customer tax invoices on customer accounts using sales orders created by Internal Sales
• Email customer invoices once it has been processed and checked from fuel tickets.
• Balancing fuel volumes per trip and updating schedules with actual uplifted/delivered volumes.
• Controlling over and under deliveries as per Admin procedure for OVER/UNDER Deliveries
• Update fuel tickets with customer tax invoice number – part of checking system
• Daily and weekly invoice checks – Fuel tickets VS QuickBooks
• Phoning Debtors – payments collected as per authorised terms.
• Attending to customer requests and queries
• Compiling refund request documents
• Any other day-to-day tasks requested from office or Management
• Reason for Leaving: Offered a position as a Buyer again, using the SAP system

Commodity Buyer - Benteler SA

(2010-06 - 2021-03)

Key SAP User - Purchasing Previous position: Buyer Previous position: Office Administrator Spent the last 8 years in the Purchasing Department as first a Buyer and then a Commodities Buyer. Reason for Leaving: To be discussed at interview Reference: Desmond de Vos; Cell number: 082 570 7851

• Survey the local procurement markets for trends/developments.
• Negotiate with regional suppliers.
• Carry out requests for Quotations, Bid Analysis, and supplier recommendations.
• Execute supplier visits/audits with Cost Analysis Team
• Provide assistance in tenders, regular audits and supplier evaluations.
• Communicate daily with suppliers.
• Responsible for contract management
• Manage Engineering Change Process in production phase.
• Troubleshoots
• Commodity reporting and performance measurement.
• Develop and update templates, tools, standards in conjunction with the competence centre.
• Benchmark exercises & global agreements for both Port Elizabeth & Alberton Plants.
• Obtain alternative/new suppliers where required, requested quotations, review, analyze and negotiate prices & alternative products, payment terms & delivery conditions.
• Liaise with internal customers with regards to specific requirements and achieving deadlines.
• Complete shipment orders prior to arrival.
• Complete credit applications and forward for approval.
• Run MRP, release requisitions and place orders daily.
• Create PO’s for EBP’s.
• Create info records, source lists, contracts/schedule agreements & quota arrangements.
• Update price increases/decreases.
• Maintain Material master data.
• Create/Update vendors on SAP.
• Create freight/shipment PO’s.
• Create POIP’s.
• Personal Assistant to the Plant Manager
• All Admin Duties
• Raise all EBP’s.
• Answering Switchboard

Secretary - Presto Engineering - Uitenhage

(2010-03 - 2010-06)

Reason for Leaving: Better prospects

• Answering Switchboard.
• Keeping diary of the manager.
• To assist the manager as per his requirements.
• Assistant to Creditors.
• Filing
• Receiving inspection and registration of delivery notes and purchase orders.
• Responsible for job costing, order of materials and consumables.
• Document control.
• Control of Records.
• Type quotations once completed and other letters when requested by management.

Admin Manager - P & R Formwork cc - Centurion

(2009-02 - 2010-02)

Reason for Leaving: Moved to Uitenhage Reference: Barry Preston, Owner, Cell number: 0827702288

• Wages
• Bank Transfers
• All admin duties.
• Reception duties.
• Checking in and out of stock.
• Order of stock.
• Vehicle accident claims.

Admin Clerk - Keypak (Pty) Ltd. - Port Elizabeth

(2005-06 - 2008-12)

Assistant to Debtors Assistant to Creditors Assistant to Wages Clerk Reason for Leaving: Moved to Centurion Reference: Owen, Financial Manager, Tel Number: 041 – 374 3382

• Petty Cash
• Admin duties
• Cash Cheques
• Customer Credit Applications
• Kredit Inform
• Data Capturing (Pastel Accounting).
• Adding up totals of onsite canteen for month end.
• Pay all Credit and Petrol Cards.
• Sending of all invoices and statements.
• Assist with Recons.
• Credits Cheques
• Credit Applications
• Matching delivery notes, invoices, and statements.
• Loans
• Deductions
• Income
• Sick Leave (Doctors notes).
• Data capturing (Pastel Payroll).
• Calculating of hours.

Grade 11 - Otto Du Plessis, Port Elizabeth