Data Quality Officer/Data Capturer at Khethimpilo NPO (2022-11 – Present)
- Accurately capturing patient demographics, medical history, treatment details, lab results, and other relevant data into designated databases.
- Regularly reviewing captured data for accuracy and completeness
- Identifying and correcting errors in data, including missing information, inconsistencies, or illogical entries.
- Conduct an extensive data verification of all data & detailed checking of reported data against source documents to ensure all data submitted is accurately captured.
- Compiling reports
- Performing on-site data verifications
- Office management and reception.
- Draft and type submissions, default letters and general correspondence.
- Assist project leaders to scan their files in order to keep the records.
- Ensure all staff are trained and mentored on MFL, EVDS, Undocumented Persons, and NDOH Information Centre.
- Facilitate EVDS user credentials for administrators and vaccinators for all teams.
- Conduct routine refresher training for data capturers & administrators.
- Provide adequate supply of M&E tools (NDOH Vaccination Daily Tick Sheet, Weekly Summary Sheet, Error Log, ADAPT Register, Performance Reporting Tool, Monthly Narrative Report Template, NDOH Vaccination Field Guide, USAID indicators).
- Consolidate and submit facility reports (ADAPT Performance Reporting Tool, Weekly Summary Sheet).
- Monitor the capturing of paper-based records.
- Maintain a chronological and logical filing system of all docs.
Data Capturer (Team Leader) at NACOSA (2021-03 – 2022-11)
- Data verification, and checking of reported data against source documents to ensure all data is accurate.
- Communicating data quality issues with the Co-Ordinator Team Leaders/CYCWs as well as the M&E officer.
- Oversee timely submission of verified quality data.
- Liaise with the team leaders on-site on data queries/data follow-up.
- Identify and address data inconsistencies for further investigation.
- Ensure that data is received, verified and captured as per stipulated timelines.
- Provide administrative assistance to the M&E Manager and M&E Officer when required linked to the priorities of the department and organisation.
Registry & Admissions at Ikhwezi City Clinic (2022 – 2022)
Supporting Eastern Clinics
- Draw, update folders, open new folders, admit and discharge patients. All files kept correctly and easily found. Tracing of old folders and archive of new folders.
- Proper filing of records includes the classification and neat and correct placing of documentation in files.
- Pre-pulling of appointments (ART, Curative, Immunization, CDU, TB, Dressing and FP).
- Efficient/general duties of administration system, organizing, faxing (facsimile) copies and scanning.
- Efficient sorting and filing make telephonically contacts with patients. General administration duties and Capturing RMR
- Maintaining the file plan and keeping an updated register of files opened.
- Control, custody, care and protection of all records and access to all records.
- The termination of records (Five years not used)
- Control of the receipt and flow of files/documentation
- Complete index cards for all files & Electronic scanning of files
- Provide registry counter services, handle telephonic and other enquiries received
Roving Data Capturer at Kheth'impilo HIV & AIDS Programme (2018-03 – 2020-09)
Was fixed at the National Office in Pinelands but was also oversaw Nomzamo CDC, Ikhwezi Clinic, Strand Clinic, Dr Ivan Toms, Sir Lowry's Pass and Somerset West Clinic.
- Capturing consent forms on Redcap (live system) from different outreaches, Prehmis, and PHCIS.
- Responsible for folders, filling, retrieving and archiving, disposal of folders, registering new patients & updating patient details.
- Capture HTS, Update Viral Loads, Club registers, ART, consent forms, maintenance of RMR, statistics, TB, all returned blood test results & patient information & collect program data from registers at service delivery points daily and weekly.
- Ensure all ART client's information is updated, weekly including (LTFU, TFO, BTC & RIP).
- Assist M&E with data verification, ad hoc duties & other inquiries, gathering and reporting of data information as requested by the manager.
- Optimal utilisation of the information system within the facility, the opening of new volumes when folders reach 3cm in thickness, admission of patients, and ensuring that patient files are readily available and properly maintained to ensure efficient service delivery.
- SOP Ideal Clinic Guide on filing and destruction of Medical records in PHCIS facilities and National Archive Act.
- Preparation of folders for specific clinics e.g. mental health clinic.
Administrative Role (HR and Financial Management duties) at Khethimpilo NPO
- Minutes of meeting.
- Arrange meetings, agenda's and taking minutes of the meeting.
- Assist with travel arrangements.
- Public service reporting.
- Procurement of stock, stationery, equipment
- Data Captures report daily before resume to work, Monitor leave database ensuring that timesheets, leave forms, and sick notes are signed and submitted on time.
- Scan and complete transmittal slip for leave forms.
- Submit original leave forms to timeously.
- Updating of leave stats weekly they set to work
- Filing of leave forms.
- Assist with leave audit
- Verifying of leave on SAP
- Inspect all installations for compliance with orders, plans and quality standards, report poor performance/standards.
- Do inspections with regard to day to day maintenance requests and provide feedback.
- Assist with drafting of letters regarding general accommodation issues, based on written notes
- Check invoices for correctness; bank details and possible double payment.
- Capture and register invoices accurately and immediately on correct systems and other relevant prescripts.
- Ensure proper record keeping of all payments, claims, copies and supporting documentation
- Monitor and ensure that all payments and claim were processed correctly.
- Ensure that all valid invoices received are correctly classified and paid within 30 days of receipts.
- Capturing of service provider's bank details to be registered on departmental system.
- Keep record of payments; scan drag and drop payments on my content.
