Acting Office Manager - The Presidency - Pretoria, South Africa
(2019-10-25)
Acting Office Manager in Office of the Deputy Director General in the Office of the Deputy President.
- Rendering Executive Support to the current Deputy President Mashatile, Former Deputy President Mabuza, former Deputy President Ramaphosa
- Sessional duties in Parliament
- Ensuring that the Cabinet meeting documents reach the principal in time for the meeting
- Typing and sending tasking to the South African Air Force and confirm receipt of the tasking with Air Force officer/personnel
- Budget allocation and expenditure tracking
- Compiling of branch memo's including delegation lists for outgoing visits and deviation memos
- Collating of commitments during the principals outreach visits
- Liaising with Human Resource, Finance and Internal Stake holders on Staff related Issues
- Typing and prepare documents for Deputy President's signature
- Preparing documents for Deputy President's information, attention and approval
- Update the Deputy President's annual programme
- Update Deputy President's daily diary
- Screening calls
- Maintaining Physical and Electronic Filing system
- Handling incoming and outgoing correspondence
- Managing the OPS room during events of the Deputy President
- Liaise with travel agent to book accommodation and flights
- Liaise with transport unit for arrangement of rental self-drive car, point to point and internal transport
- Apply for S&T advance during foreign trips
- Apply for S&T allowance claims on domestic and foreign trips
- Preparing Stationery bag for local and international trips
- Filling relevant forms related to the journey and obtain the signature for approval from the relevant responsibility manager
- Arrange that tickets, vouchers and passports are given to Manager timeously
- Sending out meeting invitations for Inter-Ministerial Committees, HRD Council, Anti-Poverty, SANAC, and National Energy and any other meetings
- Preparing confirmation lists and send to various units and also prepare the list for the Deputy President's briefing
- Sending out agenda and documents for meetings
- Packing handouts and documents for meetings in the boardroom
- Arrange venues for meetings
- Arrange refreshments for meetings
- Liaise with other units and other government Departments, Ministries and Private Institutions for confirmations and follow up on attendance of meetings
- Receiving visitors attending meetings
- Arrange access and parking for guests attending meetings
- Overall handling of logistics and services related to meeting arrangements
Secretary - The Presidency - Pretoria, South Africa
(2014-05-01 - 2019-10-25)
Secretary at the Presidency in the Office of the Deputy President (Personal Support and Advisory Services).
Senior Administrative Clerk - The Presidency - Pretoria, South Africa
(2010-02-01 - 2014-04-31)
Senior Administrative Clerk in Protocol and Ceremonial Services.
- Coordinating and Facilitation of the National Orders Awards Project
- Consolidating all queries from stake holders
- Receiving and registration of National Orders nomination forms
- Compiling of Synopsis for National Orders recipients
- Organising of Interdepartmental meeting venues and workshops and Drafting of Agenda liaising with the Director General's Office
- Performing Secretarial Duties to Senior Managers
- Diarising enquiries and meetings for my Supervisor
- Compiling monthly, quarterly reports for the unit
- Financial Tracking for the monthly expenditure in the Unit
- Compiling Midterm Expenditure Framework MTEF for the unit
- Compilation of draft Order of Proceedings for the Principals
- Related administrative support to the Senior Managers
- Liaising with Supply chain with payments of stake holders
- Preparation of incoming State Visits
- Taking Minutes during meetings
- Electronically and Filling for the Directorate
- Compiling memorandums presentations and typing of administrative documents
- Rendering protocol services to the principals
- Preparing and submitting the travel claims for Protocol officers for payment
- Assist in sorting of nominations
- Assist in preparations of files for the Advisory Council Meetings convened by the Chancery of Orders
- Dispatching of files to the Advisory Council Members
- Transport arrangement for Advisory Council Members, Recipients and their Guests
- Assist in packing of National Orders Insignia on the eve of the Awards Ceremony
- Send out of invitations
- Liaise with travel agents for travel arrangements of recipients and also for protocol officers in the Unit
- Making logistical arrangements for notice of meetings for the Directorate, arrange catering
- Support the Protocol and Ceremonial Unit with administration
- Preparation of Projects Events e.g. State Visits, State Funerals and National Orders
Registration Clerk - South African Police Service - South Africa
(2009-11-01 - 2010-01-31)
Registration Clerk at the Fire Arms and Liquor Licensing.
- Registration of new firearm Licenses 271
- Updating of old Licences and competency forms
- Registration of Person who are unfit to apply for firearms Licences
- Sorting of mail that received according to their provinces
- Sorting of Received Applications according to Groups
- Daily Reports
- Monthly Reports
Education Assistant Officer - Transvaal Museum - Pretoria, South Africa
(2006-06-01 - 2009-10-31)
Education Assistant Officer responsible for educational programs and visitor engagement.
- Making Bookings for the School Groups
- Development of Educational programmes
- Training of Students (Interns)
- Creation of Educational Presentations (Power Points)
- Preparation of Teachers and students Workshops
- Maintenance of the Discovery Centre
- Tour Guide
- Decorations of Monthly displays
- Office Administration
- Assisting in Preparation of events (International Museum Day) and Indigenous Knowledge systems
- Creation of external and internal exhibition for events
- Assisting Customers on Heritage Issues
