Human Resource Business Partner - Zizwe Fuels
(2025-03)
- Participates in the development of policy and documentation.
- Participate in development and administration of programs, procedures, and guidelines to help align the workforce with the strategic goals of the company.
- Participates in developing goals, objectives, and systems.
- Participates in administrative staff meeting and attends other meetings and seminars.
- Assists to establish departmental measurements that support the accomplishment of the company's strategic goals.
- Assists with the monitoring of an annual HR budget.
- Obtain briefings from the Hiring Manager regarding requirements for the position.
- Assist Hiring Managers to ensure Job Descriptions are detailed and professional, in line with Company standards.
- Issue Position Advertisement / Job Description to Recruitment Agencies, Social Media Platforms, Printed Media, etc.
- Collect, review, and screen job applications for basic compliance to position requirements.
- Provide the Hiring Manager with the most compliant resumes in an orderly manner for consideration and assist the Manager to arrive at a shortlist of candidates for interviews.
- Coordinate logistics for candidate interviews, including interview setup, room reservations, travel arrangements, and video conferencing setups.
- Prepare consistent interview questions to determine candidate information, history, and general suitability; Ensure the Manager is prepared with job-specific questions to test skills/knowledge application.
- Lead interviews from an introductory perspective and ensure proper interview notes/minutes are maintained.
- Coordinate and manage any practical testing requirements that are required for the position.
- Attend to reference checks, qualification verifications, credit / criminal record checks, etc.
- Communicate outcomes to interviewed candidates.
- Prepare offer of employment successful candidate and arranging the signature from hiring manager.
- Issue a notification to the applicable support departments (facilities, Marketing, Payroll, IT, etc) advising of the agreed commencement date and position information for preparation to ensure everything is prepared for a smooth onboarding experience for new employees – e.g. office space, e-mail signatures, position announcement etc.
- Assists Managers with the implementation of the performance management system that includes performance development plans (PDPs) and employee development programs.
- Establishes an in-house employee training system that address training needs including training needs assessment, new employee orientation, management development and departmental cross-training.
- Conducts orientation sessions for new employees to explain personnel policies, compensation, and benefits programs.
- Assists managers with the selection and contracting of external training programs and consultants.
- Provides necessary education and materials to managers and employees including workshops, manuals, employee handbooks and standardized reports.
- Assists with the development of and monitors the spending of training budget.
- Maintains employee-training records.
- Assists with the monitoring of the wage and salary structure and the variable pay systems within the office.
- Provides competitive market research and prepares pay studies to help establish pay practices that help to recruit and retain superior staff.
- Provides day-to-day benefits administration services. Maintains benefits records and prepares documents necessary for implementing these benefits.
- Consults with and advises employees on eligibility for Company benefits. Assist employees with any claim issues.
- Develops and schedules benefits orientations and other benefits training.
- Prepares the monthly retirement or medical aid reports and submit to relevant third party on time.
- Responsible for unemployment, Worker's Compensation, and other human resources forms.
- Administers disability and worker's compensation claims.
- Recommends changes in benefits offered, especially new benefits aimed at employee satisfaction and retention.
- Preparing, capturing, and processing monthly payroll inputs (new engagements, terminations, promotions, increases, loans, incentives, allowances, deductions, etc.) in line with company policies and timelines.
- Managing the leave system, including capturing annual, sick, study, maternity, and unpaid leave.
- Verifying the accuracy of overtime hours and ensuring they are correctly updated in the system.
- Monitoring fixed-term contract renewal dates and communicating upcoming expiries to managers for action.
- Administering payroll-related benefits (pension, provident fund, disability, etc.) on all relevant platforms.
- Preparing and distributing monthly payslips via email, and printing payslips upon employee request.
- Providing dummy payslips to hiring managers when required.
- Compiling the monthly payroll evidence file and generating variance reports with commentary for finance verification.
- Sending the active employee register to line managers monthly for confirmation before salary release.
- Extracting system backups before and after payroll processing for record-keeping and audit purposes.
- Ensuring the payroll system is promptly updated when new software versions are released.
- Provides advice, assistance and follow-up on company policies, procedures, and documentation.
- Partners with management to communicate Human Resources policies, procedures, programs and laws.
- Recommends employee relations practices necessary to establish a positive employer employee relationship and promote a high level of employee morale and motivation.
- Facilitates the resolution of specific policy-related and procedural problems inquiries.
- Conduct preliminary investigations of allegations of misconduct and recommend appropriate action.
- Advises managers and supervisors about the steps in the progressive discipline system of the company.
- Chairing Disciplinary hearings and recommend disciplinary action to be taken.
- Represent the company in Arbitrations, CCMA, Labour Court
- Assists with the carrying out of Company-wide process of company development that addresses issues such as superior workforce development, key employee retention, organization design, and change management.
- Assists with employee communication and feedback through such avenues as Company meetings, suggestion programs, employee satisfaction surveys, newsletters, and one-on one meetings.
- Assists with the office-wide committees including the wellness, training, health, safety, and communications committees.
- Ensure a safe work environment by adhering to OSHA regulations and managing workplace safety policies.
- Form part of Health and Safety Committee and address any workplace accidents or injuries, ensuring compliance with reporting procedures.
- Provide support for employee's compensation claims.
- SARS - Employee Tax (IRP5) – EMP201's, mid-year and year end reports (EMP501)
- UIF - monthly online UIF reports and ensure employees are all reflecting as per payroll report.
- SETA – year report of Workplace skills plan and annual training report.
- Compensation for Occupational Injuries and Diseases Act (COIDA)- yearly return of earnings (ROE)
- Employment of Equity – yearly EEA2 and EEA4 reports.
Principal Personnel Officer (Level 7) - Gauteng Department of Health (Dr. George Mukhari Academic Hospital Pretoria) - Pretoria
(2013-12 - 2025-02)
- Act as an Assistant Director in the absence of my supervisor.
- Check the correctness of pension documents and sign.
- Approve termination transactions (deaths, normal retirements, early retirements, resignations) on persal.
- Check the correctness of leave gratuity calculations.
- Approve leave gratuity transactions on persal.
- Conduct workshops pertaining every aspect of pension including Nomination of Beneficiaries.
- Consolidate and compile exits, leave gratuities and transfer statistics and reports.
- Delegate and Supervise the Termination Team in all delegated duties.
- To oversee recruitment and selection processes in terms of Departmental Recruitment and Selection Policy.
- Sign Performance Agreements, Manage and monitor performance for the team.
- Act as a Human Resource Practitioner and a Scriber during short listing and interview meetings.
Human Resource Officer (HR Practices) - KZN Department of Health, Mbongolwane District Hospital
(2007-11 - 2013-11)
- Implementation and updating of persal transaction e.g. Appointments, allowances tog labour payments, salary progression, injuries on duty.
- Certification of pay sheet and send them to head office.
- Responsible for staff establishment.
- Proper maintenance of staff records.
- To collect, check and distribution of salary advices, tax certificates and all other correspondences to staff.
- Advising staff and Management on Labour issues.
- Acting as a mediator in staff conflicts and acting as a Labour Officer during hearings.
- Processing of incapacity leaves (short terms and long terms)
- S&T and km claims.
- Recruitment& selection.
- Responsible for the advertisement of posts.
- Permanent and abnormal appointments.
- Transfers (in & out)
- Overtime
- Staff exits (terminations)
Record Officer - KZN Department of Health, Mbongolwane Hospital
(2006-01 - 2007-10)
- Co-design record management policies.
- Ensure effective and efficient record keeping.
- Filling of all correspondences in human resource registry.
- Retrieving information from the system as requested.
- Making files available on request.
- To neatly prepare file covers for necessary and specific documents.
- Making sure that correspondence has been correctly classified and filed in their relevant files.
- Responsible for opening registers.
- Responsible for franking of letters.
- Responsible for opening and dispatching of mail.
- Photocopying and laminating documents.
