Patient Administration Clerk - Department of Health
(2025-09 - 2026-02)
- Capturing patients' information on PHIS/DHIS and maintain any other required health information in the relevant information system in accordance with the policies of the
- Filing and record keeping and any other records related activities
- Provide any other elated administrative functions as required from time to time
- Capture 6revenue transaction in financial and hospital system
- Capture Patients on Tier.net system
Office Manager - Anova Health Institute
(2022-04 - 2025-04)
- Design, implement & maintain office policies for sub district offices (E.g. Transport booking procedures, Projector and training laptop booking procedure, catering booking procedure, etc.)
- Organize office operations and procedures and oversee implementation of these by delegated office support staff such as Receptionist/administrators etc. Plan and implement office systems, equipment procurement and maintenance
- Maintain and replenish inventory at a cost-efficient level
- Check stock to determine inventory levels (E.g. Stationery, groceries, office equipment)
- Anticipate needed supplies and make necessary orders (e.g. Stationery, Groceries, other office equipment, etc.)
- Monitor and record telephone systems
- Review and approve supply requisitions
- Maintain office equipment (E.g. Training laptops, projectors, etc.)
- Be aware of new staff joining the team and prepare necessary items for them (e.g. Main gate access card, Anova name badges, Anova T-shirts, Anova laptop bags where required, etc.)
- Ensure that storerooms are always kept clean
- Support programme activities when required (e.g. preparing for outreach events and campaigns, etc.)
- Provide operational and administrative support to the Programme Head, District Programme Head, Programme Operations Manager and other team members
- Oversee maintenance of the office space, including cleaning, repairs, and workplace layout
- Manage the drivers
- Monitor the use of vehicle and fuel consumption reports from the drivers and car track
- Implement and oversee the use of a structured and functional vehicle booking system by staff
- Ensure proper use and maintenance of Anova fleet
- Report all fleet related damages to Programme Manager
- Be responsible for the petrol card and ensure use only for Anova fleet
- Manage the Finance Officer and finance admin assistant
- Ensure that Weekly reconciliation of Fuel cards and Petty Cash is done
- Ensure adherence to donor compliance procedures and SOP's
- Ensure that the correct invoices are received, checked and paid in time
- Ensure that 3rd party payments are forwarded to head office timeously
- Ensure that the landlord's contracts are always in force and renewed in time
- Maintain a good relationship with supplier and landlords
- Liaise with IT suppliers
- Ensure that suppliers' contracts are forwarded to the Head office compliance department for approval
- Manage office support staff in line with Anova HR policies (Main office Drivers, administrators (Finance & Finance admin), Receptionist and General assistant, including submission of monthly timesheets and supporting documents)
- Be familiar with Anova HR and recruitment policies and work with HR on recruitment and induction of new team members in line with such policies
- Manage staff performance review process
- Identify training needs or staff support needs and arrangements for such training
- Supervise and monitor the work of administrative staff. Including Mentoring and guiding staff as required
- Facilitate regular meetings with support staff
- Monitor and keep up to date the Occupational Health and Safety training certificates and legal appointments for Health and Safety representatives, Fire Fighting, First Aid, Incident investigation, Emergency evacuation, Legal Liability etc.
- Monitor and keep the Occupational Health and Safety file up to date with all required documentation
- Monitor and ensure the adherence of implemented Occupational Health and Safety standards and measures at workplace by employees, visitors, contractors and any other persons work access and / or use workplace
- Monitor and supervise the servicing, and maintenance of Occupational Health and safety equipment and other equipment which if not serviced or maintained may cause the Health and Safety of employees and users to be at risk
- Ensure workplace and facilities therein are a healthy and safe place for employees and users by keeping them clean, hygienic, orderly, in whole, leak free condition; free of obstruction, good state of repair, with good housekeeping; and sanitary compliant.Attend to, and participate in Health and Safety meetings, Emergency evacuation drills, Health and Safety audits / assessments, and the implementation of recommendations thereof
- Monitor and ensure workplace and facilities therein are always well lighted, well ventilated, free of pest; and that they have adequate sanitary provisions and drinking water
Accounts Administrator - Letaba Crushers - Tarentaalrand
(2021-09 - 2022-03)
- Full Function Creditors
- RTO's
- POS
- Supplier invoice capturing
- Recons
- Age Verifications
- BEE Verifications
- Counter Sales
- Diesel Rebate Capturing
- General Admin
Bookkeeper / Accountant - Westfalia Fruit Estates (Pty) Ltd
(2013-03 - 2021-04)
- Ensure assets are capitalised timeously
- Process assets disposal on the system timeously
- Ensure the depreciation journal is processed in time and accurately
- Perform annual impairment of assets
- Coordinate the annual fixed assets verification
- Reconcile Profit/loss account to Fixed assets register
- Ensure depreciation journal post to correction account or section
- Assist with all queries relating to fixed assets. (E.g. requests for assets NBV)
- Facilitate claiming of insurance and allocation of claims thereof
- Update the insurance register
- Reconcile insurance register to sundry income GL account
- Ensure new loans application are done timeously
- Update amortisation schedule with new loans/write offs
- Reconcile the updated amortisation to TB and journalise the differences
- Determine the finance raised and capital repaid for management accounts
- Timeous and accurate completion of balance sheet recons
- Ensure filing of documents is regularly performed
- Ensure all standard and non-standard journals are timeously and accurately completed
- Ensure payments are accurately and timeously released
- Attend to all audit queries (Internal, external and BEE audits)
- Ensure verification results are updated on both FAR and TR
- Ensure no assets in use which is fully depreciated on both registers
- Develop and update fixed assets verification register (Completeness register - to track the progress of the verification)
- Ensure system calculates wear & tear correctly
- Reconcile FAR and TR Monthly
- Provide ad-hoc assistance /Support on other administration processes as directed by superiors
- Review of Payroll Financial Dimensions for Wages Journal
- Meet all other monthly deadlines as per deadlines list (Own)
- Timeously Create capital project codes (Ensure critical details are completed e.g., Budget)
- Monitor the progress/stages of the capital project
- Monthly update the Capex analysis sheet (Actuals vs budget)
- Transfer completed projects to Fixed asset register
- Monthly reconcile project posted transactions to Trial balance
- Monthly update the WIP register
Debtors Clerk - Foskor (Pty) Ltd
(2009-05 - 2013-02)
- Responsible for Trade, Sundry and Personnel debtors Liaise with creditors on a daily basis
- Reconciliation of GL Accounts
- Preparation of management reports and commentaries
- Ensure compliance with financial policy, procedures and internal controls Manage Audit process
- Raising invoices and credit notes
- Printing trade invoices and gets marketing to approve
- Weekly clearing by allocation of all payments received
- Follow up on all outstanding accounts
- Printing and posting of statements
- Follow up on all local and overseas travel claims by Foskor Personnel
- Review and check claims and forward to relevant managers for signatures
- Capture all authorized claims on JD Edwards
- Reconciliation of individual debtor accounts
- Compiling a report regarding the debtors forecast for the cash flow on a weekly basis
- Receive commission invoice from agent, prepare and do payment, print commission recons to ensure that provisions are made
- Compile a report on sundry revenue for the monthly financial book to compare income versus the budget
- With relevant info compile a payment request to pay the regional council before the 20th of each month
- Prepare any relevant journals to be captured regarding any debtors' transactions
- Daily download and release of batches for payments on the CATS system for electronic transfers and Electronic Foreign payments
- Secretarial assistance to the Finance Manager in the absence of the secretary
- Relieving in cash office in the absence of cashier
Payrolls Assistant - De Beers Venetia Mine
(2006-09 - 2009-04)
- Ordering of stationery
- Reconcile all pay slips of employees before distributing
- Printing and distributing of pay slips on a monthly basis
- Update all outstanding balances with external clients iro Garnishees, Home loans etc.
- Handling all payroll queries from employees
- Processing al employee terminations and ensuring that final payments are processed timeously
- Checking that the correct earnings and deduction codes are used
- Reconciliation of earnings and deductions, following up imbalances and resolving them
- Processing of 13th Cheques and bonuses timeously
- Attend to confirmation of employments
- Liaise with HR officers and HOD's regarding staff salary queries and changes when required
- Ensures that all documentation regarding maternity leave, salary deductions are processed timeously
- Forward tax directive applications
- Capturing and maintaining leave records for all employees as indicated on the source documents
- Ensuring that leave forms are complete and accurate and that, where necessary, supporting documentation e.g. doctors certificate, is attached
- Audit leave entries by checking monthly attendance records received from various directorates
Accounts Payable Clerk - De Beers Venetia Mine
(2004-11 - 2006-08)
- Receives supplier invoices on a daily basis and processed them for payments in accordance with standardized procedures
- Process daily and quantity adjustments on invoices and ina's by journalizing discrepancies
- Receives cheque requisition on a daily basis and process them through cashbook for the generation of cheques
- Files all relevant documentation on a daily basis
- Prints daily,weekly,monthly standard reports form GSS and GCS system to check input
- Preparing of daily bank reconciliation and sorting out queries thereon
- Print out and send remittances to suppliers fro payment confirmation
- Handling of supplier queries and liaison between suppliers and budget holders
- Clearing and follow up on outstanding items on the liability listing
- Doing creditor recons
Senior Customs Clerk - South African Revenue Service
(2000-12 - 2004-10)
- Maintaining and updating registers
- Detain, examine and compile duty assessments
- Implement and/or participate in multi skilling exercise
- Daily collection of customs duty and value added tax
- Daily banking collection
- Profile and search suspicious passengers
- Facilitating inward and outward control of tourists
- Handling permanent and temporary export of personal goods
- Verifying goods for VAT refund
- Record keeping
