Cynthia Otto

I excel as an Executive/Personal Assistant, acting as a strategic partner to the CEO and team. My dedication to fostering company growth is coupled with a commitment to providing unwavering support

With over 19 years of experience supporting MDs and CEOs, I bring a comprehensive skill set and a proven track record of managing complex administrative tasks with efficiency and professionalism.

In my previous roles, I have honed my abilities in managing executive schedules, coordinating meetings and travel arrangements, handling confidential information, and liaising with internal and external stakeholders. My tenure in high-pressure environments has equipped me with exceptional organizational skills and the ability to prioritize and multitask effectively.

Key highlights of my experience include:

• Executive Support: Successfully managed the daily schedules of multiple executives,

ensuring seamless coordination of appointments, meetings, and events.

• Communication: Acted as the primary point of contact between the executive team and other departments, fostering strong professional relationships and ensuring clear communication.
• Problem Solving: Demonstrated the ability to anticipate needs, identify potential issues, and implement proactive solutions to support executive decision-making.
• Confidentiality: Maintained the highest standards of discretion and confidentiality when handling sensitive company information and executive correspondence.

I am eager to contribute to your team and leverage my extensive experience to support your executives in achieving their strategic objectives.I am currently in a contract PA role requiring a 1-month notice period.

• Topia Water (March 2023 – December 2023 - 1 year contract ended) : Managed KPIs, production schedules, sales data, and executive travel. Assisted in contract management, and maintained confidentiality.
• Premier Hotels and Resorts (February 2022 – February 2023- 1 year contract ended): Supported the legal team with document organization, tracked meeting minutes, coordinated travel, and handled communication for the Thohoyandou Hotel project.
• Rise Architects (June 2016 – March 2020- Retrenched Due to covid ): Managed executive calendars, project timelines, communications, and office resources. Facilitated client and contractor relations and handled sensitive information.
• Curro School and Optimum Kids (January 2008 – December 2015- relocated to another province ): Managed calendars, meetings, and documents, organized school events, and ensured communication between staff, parents, and stakeholders. Also worked on strategic planning and policy updates with the Education Department.

Uplifting my skills and knowledge through AI online teachings to stay dated with the latest technology. I have completed a short VA course.