David Pauly

Accounting and finance professional with 15+ years of experience managing full-cycle accounting, reconciliations, financial reporting, payroll coordination, AP/AR, tax support, accounting cleanup, and CPA-ready books across construction, real estate, facilities services, and international businesses. Known for cleaning up messy books, building practical controls, resolving account discrepancies, and producing reliable financial information for owners, CPA firms, and operations teams.

Financial Controller at Pro Squared Facility Solutions (2021-10 – Present)

• Manage full-cycle accounting including GL activity, bank reconciliations, AP/AR, payroll coordination, month-end close, and financial reporting.
• Prepare accounting records and supporting schedules for external CPA firms, tax reporting, audit requests, and management review.
• Review, reconcile, and audit accounts for accuracy, completeness, classification, and compliance with internal procedures.
• Implement accounting controls, standardized workflows, and documentation processes to improve reliability of books and records.
• Created project cost tracking and cash flow reporting tools to support management decisions and improve account-level visibility.
• Supervise accounting support staff and delegate daily bookkeeping, reconciliation, and administrative accounting tasks.

Staff Accountant at Comstar Communications / New Era (2021-04 – 2021-09)

• Processed AP, reconciled vendor statements, resolved discrepancies, and prepared weekly check, ACH, and online vendor payments.
• Reconciled company purchasing cards, processed AR and client payments, and maintained vendor and customer files.
• Assisted with GL activity, journal entries, account analysis, and month-end close.

Full Charge Bookkeeper / Office Administrator at Buffalo City Living, LLC (2020-03 – 2021-03)

• Managed full-cycle accounting for a real estate management company overseeing 100+ property units.
• Processed payroll using QuickBooks and TSheets, reconciled accounts, managed billing, collections, ACH transfers, and owner draws.
• Prepared documentation for outside CPAs and supported quarterly sales and payroll tax filings with state authorities.
• Coordinated accounting for real estate transactions and helped improve operations through software implementation.

Full Charge Bookkeeper at New Heitz Site Services, LLC (2019-08 – 2020-01)

• Processed payroll using ADP, TSheets, and QuickBooks and managed AP, AR, reconciliations, and project cost tracking.
• Tracked highway use tax by vehicle using self-designed Excel files and filed quarterly NYS HUT tax reports online.
• Resolved AP/AR issues, applied for vendor credit, and coordinated with subcontractors, contractors, and company CPA.

Owner / Accountant at Pauly Educational Consulting (2012-09 – 2019-03)

• Created and managed QuickBooks accounting systems, controls, client billing, expense tracking, and financial reporting for owned business.
• Managed employees, vendors, clients, and business operations while maintaining accounting records and operational controls.
• Used Mandarin fluency to support client management, staff coordination, and local business partnerships.

MBA in Accounting – Emporia State University

Bachelor of Science in Accounting & Finance – State University of New York at Buffalo