Part time assistant chef and canteen manager - Sony South Africa
(2002-01 - 2003-02)
Personal Assistant to Snr. Advertising Manager - Media24 – Beeld Newspaper
(2003-03 - 2006-10)
Advertising Department
PA to Managing Director of City Vision & Die Son - Media24: City Vision & Die Son Newspaper
(2006-11 - 2010-03)
- Handling of personal documents
- Leave control
- Arranging functions, conferences & re-launching of newspapers, meetings, lunches, ect.
- Supplier account payments
- Travel arrangements for all personnel
- Controlling of company cars, IE: fuel, sign outs etc.
- Controlling petty cash
- Buying of Corporate Gifts
- Client queries
Editorial Assistant - Media24: SA Garden / SA Turin Palais
(2010-04 - 2011-03)
- General secretarial duties
- Stock room control
- Company Expense control
- Liaising with printers & distributers of magazine
- Assisting with readers days (weekends)
- Arranging functions, expo's and photoshoot sessions
- Handling petty cash
- Liaison with clients and subscribers
- Assistance in translations
- Assistance with tenders
- Contacting winners of competitions
- Local and international travel arrangements
Personal Assistant to HOD / Operations Manager - Consolidated Auctioneers
(2011-04 - 2015-10)
- Receiving and clarifying client queries, complaints or request information
- Assisting with stock dispatch and receiving queries
- Weekly wage calculations
- Registering clients on auction days
- Assisting with reconciliations on suppliers' stock
- Debtors / Creditors (minimum)
- Health and safety inspections
- Company vehicle tracking / inspection
- Resolution of staff queries and situation control
- Receiving, clearing, registration and distribution of NATIS documents
- Police clearance and roadworthy of purchased vehicles
- Liaison with liquidators and banks with regards to NATIS documents and offers received on vehicles
- Site Auction preparations / Marketing of auctions
- Liaising with Financial institutes with regards to finance options for clients
- Assisting in insurance claims for the company
- Dispatching of drivers and plan routes
Personal Assistant to CEO - Hotel Amenities Suppliers
(2015-11 - 2018-04)
- Reading, monitoring and responding to emails
- Diary management for CEO, MD and CPO
- Client liaison
- Preparation of correspondence on behalf of CEO
- Work delegation on CEO instructions
- Planning & organizing meetings, functions and teambuilding
- All local and international travel arrangements for entire cluster
- Minutes of meetings
- Tender drafting
- Implementing and maintaining procedures and administrative systems
- Conduct research and maintaining database
- Presentation preparation
- Creating and upholding filling and office system
- Sourcing and ordering stationery and office equipment
- Managing projects
- Maintaining attendance registers
- Personal errands for CEO
Personal Assistant to MD - Red September
(2018-05 - 2020-05)
- Weekly Account Management meeting with staff
- Implement company policies and procedures
- Diary management for MD & Creative Director
- Client liaison on all levels
- Prepare staff KPI's & Job descriptions
- Prepare for disciplinary procedures / meetings
- Work delegation on MD & Creative Director's instructions
- Running of daily "Work in progress" meetings
- Planning & organizing functions and teambuilding
- All local and international travel arrangements for entire agency
- Minutes of meetings
- Client briefing (work to be done) sessions
- Pastel Accounting - invoice & payment capturing & reconciliations
- Conduct research and maintaining database for potential new clients
- Connect with potential clients via LinkedIn
- HR related – disciplinary actions, warnings, appointments, ect.
- Creating and upholding filling and office system
- Sourcing and ordering recording / photography equipment
- Maintaining attendance registers
- Personal errands for Managing Director
- Attend meetings on behalf of Managing Director
- Interviews of potential employees
- Training of new staff members
- Pastel Payroll
General Administrator & Head of Marketing - Macado Security Technologies
(2020-07 - 2024-12)
- Recommission sites
- Refurbish client files
- Assist with technical queries from technicians & clients
- Complete job cards
- Complete and distribute +/- 2000 monthly reports
- Planning & organizing meetings, functions and teambuilding
- Updating of Website
- Minutes of meetings
- Create marketing videos & leaflets
- Manage all social media platforms
- Analize social media analytics. Using the analytics to change and or adapt our marketing strategy
- Research on all social media platforms daily to evaluate client needs and trends
- Creating user manuals & training manuals
- Design of company presentations
- Assist sales representatives with custom presentations based on client needs, assisting with email / letter correspondence and grammar check
