FREELANCE LEGAL TRANSCRIPTIONIST & PROOFREADER at VERBIT.AI (2021-01 – Present)
- Transcribed AI-assisted audio and video recordings through the designated platform.
- Adapted transcription style in accordance with client specifications and special instructions.
- Performed research to ensure maximum accuracy in transcriptions.
- Reviewed and edited files to eliminate grammatical and spelling errors.
OFFICE ADMINISTRATOR at LE MARCHAND (PTY) LTD (2025-06 – 2026-02)
- Executed full bookkeeping functions up to trial balance using Pastel Partner.
- Managed the payroll for salaries and wages efficiently.
- Completed monthly VAT201 submissions accurately and on schedule.
- Conducted timely EMP201 submissions each month.
- Generated various management reports to support decision-making.
- Coordinated ordering processes with suppliers.
BOOKKEEPER / PAYROLL ADMINISTRATOR at BENINCA TECHNICAL SERVICES CC (2019-07 – 2020-12)
- Facilitated weekly invoicing using the pre-invoicing function on Boltpac.
- Ensured timely processing of job cards to meet month-end invoicing deadlines.
- Dispatched statements punctually to clients.
- Conducted follow-ups with debtors on payments and managed general credit control.
- Captured supplier invoices for accurate accounting.
- Prepared monthly creditor reconciliations.
- Processed payments for monthly creditors and cash on delivery (COD) as necessary.
- Handled rental invoices efficiently.
- Oversaw a petty cash float and reconciled weekly receipts and payments.
- Submitted monthly EMP201 declarations.
- Compiled bi-monthly VAT returns.
- Completed Workman's Compensation returns accurately.
- Filed EMP501 returns electronically in compliance with regulations.
- Distributed IRP5 certificates and provident fund statements.
- Processed weekly and monthly payroll effectively.
- Executed payments via export function into Nedbank Business online.
- Managed deductions including Standard bank lending and garnishees at month-end.
- Reconciled and disbursed provident fund contributions accordingly.
- Prepared payroll journals at month-end.
- Completed and submitted EMP201 in conjunction with weekly payroll processing.
BOOKKEEPER / PAYROLL ADMINISTRATOR at BUSBAR INSTALLATIONS (PTY) LTD (2013-09 – 2019-06)
- Oversaw full accounts payable and receivable functions.
- Produced weekly cash flow reports for analysis.
- Processed payments and transfers through FNB Business Online.
- Managed a petty cash float of R5000.00.
- Submitted monthly VAT returns via e-Filing.
- Diligently prepared monthly journals.
- Balanced intercompany loan accounts effectively.
- Maintained and updated the asset register.
- Administered employees' monthly expense claims.
- Conducted monthly credit card expense reconciliations.
- Arranged travel bookings including flights, accommodations, and car hires.
- Managed medical aid administration for Discovery Health and Fedhealth.
- Monitored and reported on monthly debit orders accurately.
- Handled monthly property rental payments efficiently.
- Oversaw billing from City of Johannesburg and City of Cape Town.
- Monitored company mobile phone expenses effectively.
- Procured office supplies as needed.
- Administered monthly salaries and weekly wages on Sage VIP for approximately 100 employees.
- Supervised staff attendance and time tracking using Uniclox.
- Completed statutory submissions on e-Filing each month.
- Executed monthly online MEIBC submissions and payments.
- Carried out year-end processing and generated IRP5 certificates.
- Managed staff loan accounts effectively.
- Addressed all payroll-related queries promptly.
- Provided employment confirmations as required.
BOOKKEEPER / PAYROLL ADMINISTRATOR at TASS ENGINEERING (PTY) LTD (2005-04 – 2013-04)
- Prepared books to trial balance using Pastel, including cashbook management, daily bank reconciliations, journals, and account reconciliations.
- Administered full accounts payable processes.
- Executed weekly and monthly payments via Standard Bank Business online.
- Submitted monthly VAT returns through e-Filing.
- Managed a petty cash float of R7000.00 with accuracy.
- Assisted the Financial Director with various accounting tasks, including year-end preparation and auditing queries.
- Processed payroll for weekly wages and monthly salaries for four companies, catering to approximately 240 staff.
- Monitored time and attendance using EcoTime software.
- Compiled month-end reports including PAYE, UIF, SDL, and other statutory returns and prepared year-end reports along with IRP5 certificates.
- Submitted pension and provident fund contributions to MEIBC online each month.
- Managed garnishees and third-party payments efficiently.
- Processed month-end payroll journals as required.
- Handled Workmen's Compensation and matters related to Injury on Duty systematically.
- Controlled and monitored sick leave effectively.
- Maintained personnel files to be up-to-date.
- Managed staff loans responsibly.
- Ordered and distributed protective clothing as per company policy.
- Oversaw staff mobile phone accounts.
- Assisted with disciplinary enquiries and company policy enforcement.
- Recorded monthly man-hours accurately.
- Managed the entire company fleet, including drivers' logbooks and timesheets.
- Handled company vehicle registrations, fines, and servicing.
- Procured stationery and consumables orderly.
- Provided typing, filing, reception, and other secretarial assistance when required.
- Conducted weekly grocery shopping.
PA / OFFICE ADMINISTRATOR (TEMP POSITION) at VIKELA ALUVIN (2005-03 – 2005-03)
- Supported the Managing Director with general secretarial and office duties.
- Processed weekly wages payroll for approximately 80 staff.
HR / PAYROLL ADMINISTRATOR at LOTHLORIEN (PTY) LTD (2003-11 – 2005-02)
- Administered weekly payroll for approximately 750 employees including comprehensive month-end and year-end reporting along with all statutory returns.
- Maintained employee files and performed general HR filing duties.
- Provided assistance with disciplinary enquiries as necessary.
PAYROLL ADMINISTRATOR at NAMPAK CORRUGATED WADEVILLE (2000-11 – 2003-03)
- Processed monthly payroll for approximately 300 employees, encompassing comprehensive month-end and year-end reporting, including all statutory returns.
- Maintained HR and general filing systems.
- Provided relief for switchboard and reception duties when required.
- Carried out general administrative tasks along with typing duties.
