Donna Boyd

Detail-oriented finance professional with extensive experience in bookkeeping and payroll management across various industries. Proficient in managing payroll for up to 750 employees and handling full accounting functions. Recognized for improving efficiency in financial reporting and stringent adherence to statutory obligations.

Adept at employing software such as Pastel and Sage VIP to enhance operational workflows. Equipped to deliver precise financial oversight and drive process improvements, poised to contribute effectively to a progressive organization.

FREELANCE LEGAL TRANSCRIPTIONIST & PROOFREADER at VERBIT.AI (2021-01 – Present)

• Transcribed AI-assisted audio and video recordings through the designated platform.
• Adapted transcription style in accordance with client specifications and special instructions.
• Performed research to ensure maximum accuracy in transcriptions.
• Reviewed and edited files to eliminate grammatical and spelling errors.

OFFICE ADMINISTRATOR at LE MARCHAND (PTY) LTD (2025-06 – 2026-02)

• Executed full bookkeeping functions up to trial balance using Pastel Partner.
• Managed the payroll for salaries and wages efficiently.
• Completed monthly VAT201 submissions accurately and on schedule.
• Conducted timely EMP201 submissions each month.
• Generated various management reports to support decision-making.
• Coordinated ordering processes with suppliers.

BOOKKEEPER / PAYROLL ADMINISTRATOR at BENINCA TECHNICAL SERVICES CC (2019-07 – 2020-12)

• Facilitated weekly invoicing using the pre-invoicing function on Boltpac.
• Ensured timely processing of job cards to meet month-end invoicing deadlines.
• Dispatched statements punctually to clients.
• Conducted follow-ups with debtors on payments and managed general credit control.
• Captured supplier invoices for accurate accounting.
• Prepared monthly creditor reconciliations.
• Processed payments for monthly creditors and cash on delivery (COD) as necessary.
• Handled rental invoices efficiently.
• Oversaw a petty cash float and reconciled weekly receipts and payments.
• Submitted monthly EMP201 declarations.
• Compiled bi-monthly VAT returns.
• Completed Workman's Compensation returns accurately.
• Filed EMP501 returns electronically in compliance with regulations.
• Distributed IRP5 certificates and provident fund statements.
• Processed weekly and monthly payroll effectively.
• Executed payments via export function into Nedbank Business online.
• Managed deductions including Standard bank lending and garnishees at month-end.
• Reconciled and disbursed provident fund contributions accordingly.
• Prepared payroll journals at month-end.
• Completed and submitted EMP201 in conjunction with weekly payroll processing.

BOOKKEEPER / PAYROLL ADMINISTRATOR at BUSBAR INSTALLATIONS (PTY) LTD (2013-09 – 2019-06)

• Oversaw full accounts payable and receivable functions.
• Produced weekly cash flow reports for analysis.
• Processed payments and transfers through FNB Business Online.
• Managed a petty cash float of R5000.00.
• Submitted monthly VAT returns via e-Filing.
• Diligently prepared monthly journals.
• Balanced intercompany loan accounts effectively.
• Maintained and updated the asset register.
• Administered employees' monthly expense claims.
• Conducted monthly credit card expense reconciliations.
• Arranged travel bookings including flights, accommodations, and car hires.
• Managed medical aid administration for Discovery Health and Fedhealth.
• Monitored and reported on monthly debit orders accurately.
• Handled monthly property rental payments efficiently.
• Oversaw billing from City of Johannesburg and City of Cape Town.
• Monitored company mobile phone expenses effectively.
• Procured office supplies as needed.
• Administered monthly salaries and weekly wages on Sage VIP for approximately 100 employees.
• Supervised staff attendance and time tracking using Uniclox.
• Completed statutory submissions on e-Filing each month.
• Executed monthly online MEIBC submissions and payments.
• Carried out year-end processing and generated IRP5 certificates.
• Managed staff loan accounts effectively.
• Addressed all payroll-related queries promptly.
• Provided employment confirmations as required.

BOOKKEEPER / PAYROLL ADMINISTRATOR at TASS ENGINEERING (PTY) LTD (2005-04 – 2013-04)

• Prepared books to trial balance using Pastel, including cashbook management, daily bank reconciliations, journals, and account reconciliations.
• Administered full accounts payable processes.
• Executed weekly and monthly payments via Standard Bank Business online.
• Submitted monthly VAT returns through e-Filing.
• Managed a petty cash float of R7000.00 with accuracy.
• Assisted the Financial Director with various accounting tasks, including year-end preparation and auditing queries.
• Processed payroll for weekly wages and monthly salaries for four companies, catering to approximately 240 staff.
• Monitored time and attendance using EcoTime software.
• Compiled month-end reports including PAYE, UIF, SDL, and other statutory returns and prepared year-end reports along with IRP5 certificates.
• Submitted pension and provident fund contributions to MEIBC online each month.
• Managed garnishees and third-party payments efficiently.
• Processed month-end payroll journals as required.
• Handled Workmen's Compensation and matters related to Injury on Duty systematically.
• Controlled and monitored sick leave effectively.
• Maintained personnel files to be up-to-date.
• Managed staff loans responsibly.
• Ordered and distributed protective clothing as per company policy.
• Oversaw staff mobile phone accounts.
• Assisted with disciplinary enquiries and company policy enforcement.
• Recorded monthly man-hours accurately.
• Managed the entire company fleet, including drivers' logbooks and timesheets.
• Handled company vehicle registrations, fines, and servicing.
• Procured stationery and consumables orderly.
• Provided typing, filing, reception, and other secretarial assistance when required.
• Conducted weekly grocery shopping.

PA / OFFICE ADMINISTRATOR (TEMP POSITION) at VIKELA ALUVIN (2005-03 – 2005-03)

• Supported the Managing Director with general secretarial and office duties.
• Processed weekly wages payroll for approximately 80 staff.

HR / PAYROLL ADMINISTRATOR at LOTHLORIEN (PTY) LTD (2003-11 – 2005-02)

• Administered weekly payroll for approximately 750 employees including comprehensive month-end and year-end reporting along with all statutory returns.
• Maintained employee files and performed general HR filing duties.
• Provided assistance with disciplinary enquiries as necessary.

PAYROLL ADMINISTRATOR at NAMPAK CORRUGATED WADEVILLE (2000-11 – 2003-03)

• Processed monthly payroll for approximately 300 employees, encompassing comprehensive month-end and year-end reporting, including all statutory returns.
• Maintained HR and general filing systems.
• Provided relief for switchboard and reception duties when required.
• Carried out general administrative tasks along with typing duties.

Certificate in Bookkeeping – Varsity College (2012-01 – 2012-06)