Human Resources Management/Development Graduate Internship - National Head Office Department of Correctional Services
(2024-08 - 2026-07)
24 Months Contract Public Service. Directorate: Core Curriculum: Human Resource Development.
- Assisted with Secretary duties during a vacancy period.
- Provide secretarial, administrative, and clerical support to management and staff, ensuring the efficient operation of the office.
- Manage correspondence, including drafting, typing, reviewing, and distributing letters, memorandums, reports, emails, and other official documents.
- Organise and coordinate meetings, workshops, training sessions, and events, including scheduling venues, preparing agendas, compiling meeting packs, and communicating with stakeholders.
- Monitor staff attendance registers, leave records, and duty register, ensuring accurate record-keeping and submission of relevant documentation to Human Resources.
- Receive and respond to telephone calls, emails, and enquiries, providing professional assistance to internal and external stakeholders.
- Support training and development activities by preparing training materials, coordinating logistics, maintaining attendance records, and compiling training reports.
- Assist with onboarding and induction processes by preparing documentation and maintaining employee training and certification records.
- Provide administrative support for financial processes, including processing documentation, maintaining records, and preparing reports.
- Maintain electronic and manual databases, ensuring information is accurate, up to date, and easily accessible.
- Coordinate travel arrangements, accommodation bookings, and logistical requirements for officials when required.
- Assist in the management of office resources and assets to ensure their effective utilisation and safekeeping.
- Ensure confidentiality of sensitive information and maintain professional standards in all administrative and secretarial functions.
Directorate: Human Resource Administration & Utilisation - Recruitment & Selection - National Head Office Department of Correctional Services
(2025-04 - 2025-11)
- Arrange all the interviews and the logistics involved.
- Make travel arrangements for shortlisted candidates and assist them with their travel and subsistence claims
- Advise the panel on HR processes and procedures during shortlisting and interviews.
- Scribe during interviews
- Draft submissions for appointments
- Conduct reference checks in respect of shortlisted candidates
- Assist in the administration of verifying qualifications as well as security screening of the recommended candidates.
- Coordinates attendance of competency assessments by candidates with the service providers approved by DPSA
- Provide administrative support during the shortlisting process.
Directorate: Human Resource Administration & Utilisation - Post Advertisement - National Head Office Department of Correctional Services
(2026-12 - 2026-04)
- Preparation of an advert for salary level 12 and below to be placed in the DPSA Vacancy Circular
- Respond to queries when received from applications.
- Coordinate the response from applications by sorting out all the applications alphabetically and numbering them
- Compile executive summary of all applications
- Compiled and maintained accurate grosslists for submission to selection panels.
- Ensured confidentiality and proper record-keeping of recruitment files (physical and electronic).
Directorate: Human Resource Administration & Utilisation - Appointment - National Head Office Department of Correctional Services
(2026-05)
- Prepare a job offer letter and present it to the successful candidate.
- Evolution of appointment memorandum
- Inform directorate about assumptions of duty of the candidates.
- Control the correctness of the appointment letter and ensure 5that all documents for appointment are in order and completed correctly
- Handle enquiries regarding appointment
- Control and manage administration process
- Compiling monthly report for new externally appointees for Head Office and Regions
- Ensure that appointment register is updated and report status and submitted to the office of Director: Core Curriculum
- Evaluate the request and from Director Contact Management for certifications
- Manage and control formal submissions to the delegated authority
- Evaluate applications for appointment and present the application for delegated authority
- Obtain statistics on posts filled and youth appointment captured on PERSAL
- Compilation, evaluation and submissions of monthly, quarterly, annually APP and AOP report
