Estate Manager - Negester Klein Kariba - R101, Bela Bela, 0480
To act as the Chief Executive Officer responsible for effectively implementing the decisions and policies of the Board within the limitations of the Companies Act and the MOI (Memorandum of Incorporation) of Negester, to achieve the vision, mission, and strategic objectives in the best interests of the residents.
- General management of Negester Estate property and assets.
- Providing guidance to the Negester Services Committee chairpersons by overseeing the functioning of the various committees and monitoring tasks assigned to these committees within the guidelines provided by the Negester HOA Board.
- Establishment and management of sub-committees consisting of co-opted resident specialists for specific project development purposes.
- Applying procedures and previous experience in order to identify the correct solution for each situation.
- Responsible for drafting and standardizing policies and procedures.
- Finding resourceful and practical ways to effectively manage workload.
- Establishes service delivery standards and is responsible for the recruitment, induction, training, and associated management of staff to ensure that the required standards are maintained.
- Manage direct subordinates and ensure that their performance meets minimum standards.
- Responsible for all labor relations, grievance procedures, disciplinary control, and personnel management.
- Performance evaluation of staff and implementation of effective performance management, including training and development plans.
- Compilation, implementation, and maintenance of the Estate's maintenance plan, including repair and upgrading of electrical networks, sewerage systems, water and swimming pool pumps, cooling systems, reservoirs, roads, and all related Negester Estate assets and property.
- Ensure that common areas are maintained in good condition, including the replanting of various grass species and the removal of invasive plants within budget limitations.
- Ensures that contractors comply with the rules and regulations prescribed by the Estate.
- Uses proactive and effective maintenance tools to ensure the successful upkeep and maintenance of roads, pumps, and related equipment.
- Oversee the preparation of annual operational and capital budgets.
- Accepts direct financial accountability for all financial matters such as budget management, payrolls, and account control.
- Reports to the Board regarding finances and related Estate matters.
- Conducts stocktaking and management of Estate assets and property.
- Assumes responsibility for the management of outstanding levies, interest, and fines imposed on residents and contractors.
- Development of an emergency plan, safety, and compliance policy.
- Assumes responsibility for the risk management and security of the Estate.
- Proactive communication regarding Estate matters.
- Prompt maintenance response.
- Acknowledges that each resident is unique and ensures that services and communication are aligned with residents' needs and preferences.
- Seizes opportunities for continuous improvement.
- Communication and interaction with organizations in the surrounding area, for example the neighborhood watch and fire protection association.
Estate Manager - Leloko Hartbeespoort Association - R560 Leloko Estate
(2020-08 - 2024-04)
Mixed Development under construction phase. Currently 428 completed residential 1 erven and 45 residential 2 erven. On completion of construction the Estate will be 2100 residential families.
- To Facilitate and co-ordinate Board activities to comply with company act requirements.
- Ensure effective financial management
- Compile annual budgets
- Stay within levels of delegation as set out in Financial Policies
- Arrange and attend monthly BOD meetings and reporting
- Effective communication to residents in lie with communication policies
- Legal Compliance in terms of legislation applicable to minimize the Estates Risk
- Liaise with building contractors, inspectors and architects.
- Monitor building projects
- Plan approval processes and building regulations and processes.
- Penalty schedules
- Legal Advise – Manage service providers in line with Service level agreements
- Project management – Financial planning, project planning and deliverables
- Maintenance management
- Aesthetics – Approval and management of aesthetics requirements
- Manage security and other service providers – SLA deliverables and tracking
- To ensure that all aspects of the Health and Safety on the Estate relating to policies, regulations, training, access control, common property are management and maintained.
- To ensure that a wildlife management plan is in place.
- Human resources management
- Reporting – Monthly Management reports to BOD. Chair on all committees.
- Services – Water, sewer, electrical reticulation. Leloko is responsible for own services/
- Borehole and other maintenance and management in line with legislation.
Estate Manager - Trafalgar Property Management (Cedar Creek Estate) - 1 Johannes Street, Needwood, Fourways
(2018-04 - 2020-07)
Mixed HOA and Sectional Title Estate consisting of 382 HOA and 75 Sectional Title. Currently 311 full title stands completed with ongoing building completion of 71 stands.
- Responsible for the strategic and operational management of the estate
- Staff management in leading personnel in executing the estates vision, mission and board approved plans
- Overseeing of service providers and facilitating budgetary requirements
- Facilities management and overall operational management of all facilities and maintenance items
- Management of landscaping service providers and targets
- Management of security managers and staff in relation to national acts
- Financial management in relation to budgetary requirements
- Supply -chain management (procurement and contract negotiations)
- Human resources management
- Management of Aesthetical guidelines conduct rules and MOI rules and regulations and policies.
- Ensuring the Occupation Health and Safety Act is strictly adhered to.
- Management of Gallagher/biometric access systems in conjunction with administration manager
- Management of security cameras solution currently with EOH.
- Attending of all committee and board meetings
- Advisory role on committees allocated to specific tasks and directions.
- Legal Advice – Manage service providers in line with Service level agreements
- Project management – Financial planning, project planning and deliverables
- Aesthetics – Approval and management of aesthetics requirements
- Manage security and other service providers – SLA deliverables and tracking
- To ensure that all aspects of the Health and Safety on the Estate relating to policies, regulations, training, access control, common property are management and maintained.
- To ensure that a wildlife management plan is in place.
- Reporting – Monthly Management reports to BOD. Chair on all committees.
- Services – Water, sewer, electrical reticulation. Leloko is responsible for own services/
- Borehole and other maintenance and management in line with legislation.
Branch Manager - Integra Motor Group - 202 Hendrik Verwoerd Drive, Eldoraigne, Centurion
(2016-05 - 2018-11)
- Staffing – Effective management, leadership, sound work ethics
- Stock control
- Management of sales executives and targets
- Cost control
- Disciplinary and corrective actions
Sales Executive - Imperial Select (AMH Group) - Cnr Olifantsfontein Road and Old Pretoria Road, Midrand
(2015-04 - 2016-04)
- Procurement and selling of pre-owned vehicles, target driven
- Advertising campaigns
- Completion of offer to purchase
- Relating information to finance manager
- Customer relations
- Delivery processed of vehicles
General Manager - Blueberry Group - Mezanine building, Montana, Pretoria North
(2014-09 - 2015-03)
- Management of all commercial, industrial, sectional title (both commercial and residential and Home Owners Associations
- Overseeing and management of portfolio managers
- Overseeing of commercial and residential letting
- Act as project manager on planned revamps and large facilities management projects
- Ensure that services are delivered to agreed time scales and KPI's
- Lease management, negotiations, and resolving tenant complaints
- Tenant and landlord liaising and reporting
- Implementation of new business marketing strategies and proposals
- System implementation and management
- Set up and manage income and expenditure
- Set up and manage control systems
- Advisory function on respective Acts
- Manage Facilities, independent contractors and facility staff
- Manage monthly income and expenditure as approved
- Set up and manage property management systems
- Handle insurance claims and follow ups
- Deal with auditors regarding audited financial statements
- Meeting with architects and developers
- Set up of general and other meetings including AGM's
- Utilities management (council accounts and meter readers)
- Management of all facilities function in relation with the OHS Act and other legislation.
- Set up of procurement system regarding all outside contractors and approvals.
- Approve all contractors specifications and payments within previously set up guidelines
- Budget control
- Time management in respect of all contracted service providers.
- Quality control
- Inspections and approval on completed projects
- Compiling comprehensive reports on daily/weekly/monthly basis
- Set up and manage reporting structures with all contracted service providers including electricians, plumbers, general maintenance, security providers and construction companies.
- Preventative maintenance and budget predictions
- Oversee all estate managers and building managers and their service deliveries
- Ensuring that all site operations are in compliance with established policies and procedures
General Manager - Burmain Property Administration and Sales CC. - Piet Retief Street, Alberton North
(2013-08 - 2014-08)
- Management of all sectional title, section 21 companies. Sectional title office block administration and lease agreements
- Manage commercial and mix tenant portfolio
- Overseeing and management of portfolio managers
- Overseeing of commercial and residential letting
- Responsible for Burmain operational budgets and management thereof
- Implementation of new business marketing strategies and proposals
- System implementation and management
- Set up and manage income and expenditure
- Set up and manage control systems
- Advisory function on respective Acts
- Manage Facilities, independent contractors and facility staff
- Manage monthly income and expenditure as approved
- Set up and manage property management systems
- Handle insurance claims and follow ups
- Deal with auditors regarding audited financial statements
- Meeting with architects and developers
- Set up of general and other meetings including AGM's
- Utilities management (council accounts and meter readers)
- Management of all facilities function in relation with the OHS Act and other legislation.
- Set up of procurement system regarding all outside contractors and approvals.
- Approve all contractors specifications and payments within previously set up guidelines
- Budget control
- Time management in respect of all contracted service providers.
- Quality control
- Inspections and approval on completed projects
- Compiling comprehensive reports on daily/weekly/monthly basis
- Set up and manage reporting structures with all contracted service providers including electricians, plumbers, general maintenance, security providers and construction companies.
- Preventative maintenance and budget predictions
- Oversee all estate managers and building managers and their service deliveries
- Ensuring that all site operations are in compliance with established policies and procedures
Executive Manager - Tailor Made Managing Agents - 16 Sandkiaat Street, Weltevredenpark
(2010-02 - 2013-07)
- Management of all sectional title, section 21 companies. Sectional title office block administration and lease agreements.
- Overseeing and management of portfolio managers
- Responsible for Tailor Made operational budgets and management thereof
- New business marketing and proposals
- System implementation and management
- Manage all facets for Body Corporate and Home Owner Associations in line with the Sectional Title and Section 21 companies Act
- Set up and manage income and expenditure
- Set up and manage control systems
- Debt management
- Advisory function on respective Acts
- Manage Facilities, independent contractors and facility staff
- Manage monthly income and expenditure as approved by the members
- Set up and manage property management systems
- Handle insurance claims and follow ups
- Deal with auditors regarding audited financial statements
- Meeting with architects and developers
- Set up of general and other meetings including AGM's
- Utilities management (council accounts and meter readers)
- Management of all facilities function in relation with the OHS Act and other legislation.
- Set up of procurement system regarding all outside contractors and approvals.
- Approve all contractors specifications and payments within previously set up guidelines
- Budget control
- Time management in respect of all contracted service providers.
- Quality control
- Inspections and approval on completed projects
- Compiling comprehensive reports on daily/weekly/monthly basis
- Set up and manage reporting structures with all contracted service providers including electricians, plumbers, general maintenance, security providers and construction companies.
- Preventative maintenance and budget predictions
- Oversee all estate managers and their service deliveries
Director – Property Management - P Squared Property Management Services (PTY) Ltd - 14 A Naafstreet, Strydom Park
(2005-12 - 2010-01)
- Management of all sectional title, commercial, retail and industrial portfolios including lease agreements, financial, and facilities management
- Responsible for management and optimization of all trading opportunities including lease agreements and contributes to ensuring that the portfolio financial performance remains sound
- Preparation of annual budgets
- Preparation of monthly management packs, variance reports, arrears, vacancies, performance of service providers.
- Manage the relationship between tenants on a daily basis on operational requirements
- Tenant support
- Lease management, negotiations, and resolving tenant complaints
- Resolving utilities queries and control of utilities companies
- Tenant management in applying policies
- Enforcing rules of occupancy
- Enforcing by-laws
- Broker communication in regards with possible vacancies
- Administration in monthly reporting, budgets reporting, incident reports.
- Staff management in training and identification of needs in respect of training
- Completion of performance appraisals
- Utilities management in regards with council accounts and meter readings.
- Meeting with architects and developers
- Set up of general and other meetings including AGM's
- Utilities management (council accounts and meter readers)
- Management of all facilities function in relation with the OHS Act and other legislation.
- Set up of procurement system regarding all outside contractors and approvals.
- Follow up on tenant adherence to OHS in conjunction with operational team
- Budget control
- Quality control
- Inspections and approval on completed projects
- Daily/weekly/monthly reports
- Manage all outsourced contractors and service providers including electricians, plumbers, and general maintenance, security, and construction companies.
- Responsible for due diligence reports
- Preventative maintenance planning and budget predictions
- Manage all facets for Body Corporate and Home Owner Associations in line with the Sectional Title and Section 21 companies Act
- Set up and manage income and expenditure
- Advisory function on respective Acts
- Manage Facilities, independent contractors and facility staff
- Manage monthly income and expenditure as approved by the members
- Set up and manage property management systems
- Handle insurance claims and follow ups
- Deal with auditors regarding audited financial statements
Property and Facilities Manager - Strategic Alliance Property Consultants - 23 Impala Rd, Chislehurston
(2003-03 - 2005-11)
Manage and control facilities management personnel, service contractors, repairs, revamps, upgrading and tenant installations. Building inspections and building administration to ensure effective control on commercial, industrial and residential portfolios
- Set up and manage expense budget
- Manage internal orders
- Manage Service contracts and liaise with service contractors
- Compile specifications and finalise service contracts
- Keep inspection Schedules
- Act as project manager with tenant installations
- Purchasing assets and building inventory
- Set up emergency plans and procedures
- Training and development
- Manage building caretakers and managers
- MDA property Management systems
- Pastel
- Management of all facilities function in relation with the OHS Act and other legislation.
- Set up of procurement system regarding all outside contractors and approvals.
- Follow up on tenant adherence to OHS in conjunction with operational team
- Budget control
- Quality control
- Inspections and approval on completed projects
- Daily/weekly/monthly reports
- Manage all outsourced contractors and service providers including electricians, plumbers, and general maintenance, security, and construction companies.
- Responsible for due diligence reports
- Preventative maintenance planning and budget predictions
- Manage all facets for Body Corporate and Home Owner Associations in line with the Sectional Title and Section 21 companies Act
- Set up and manage income and expenditure
- Advisory function on respective Acts
- Manage Facilities, independent contractors and facility staff
- Manage monthly income and expenditure as approved by the members
- Set up and manage property management systems
- Handle insurance claims and follow ups
- Deal with auditors regarding audited financial statements
- Meeting with architects and developers
- Set up of general and other meetings including AGM's
Portfolio Manager - Commercial, residential, office block and industrial - Strategic Alliance Property Consultants - 23 Impala Rd, Chislehurston
(2002-02 - 2003-03)
- Lease negotiations
- Landlord liaison
- Tenant liaison
- Lease renewals
- Act as project manager with tenant installations
- Account reconciliations
- Manage maintenance contractors
- Insurance claims and administration
- Property administration
Network Administrator - Agricultural Research Council – Irene - Old Olifantsfontein Road, Irene, Centurion
(2000-07 - 2002-03)
- Network Administration
- Maintaining 300 work stations
- User Administration
- Help desk
- Tenders for hardware and software products
Human Resources officer – Labour law - Agricultural Research Council – Irene - Old Olifantsfontein road, Irene, Centurion
(1993-09 - 2000-06)
- Disciplinary hearings and legal proceedings
- Collective bargaining council
- Salary negotiations with COSUTU affiliated unions
- Employee benefits
