Fannie Makgamatho

Reason for leaving: Contract ended (Fixed)

Grant Administrator - South African Social Security Agency (SASSA

(2013-11-15 - 2015-03-30)

Reason for leaving: Contract ended (Fixed)

• Review applications for social grants, receiving files, and general administrative duties, duties that may be assigned from time to time by management.
• General typing and emailing; Control of faxes in and out.
• Control stationery, office, keep reception clean and tidy, and cleaning sundries.
• Filing of documents, taking an application for social assistance.
• Managing record-keeping according to organizational policy and procedure.
• Take responsibility for beneficiaries’ files and documents in a confidential manner.
• Organize and maintain correspondence and records.

Costing and Invoicing Clerk - Trysome Auto Electrical & Plant Hire

(2016-11-16 - 2023-01-17)

• Understanding the workflow from the time a technician is sent out on site until the job is prepared for filing.
• Capturing a service report that has been checked and approved by a service advisor. (Breakdowns and Man on Site).
• Costing a service report that has been approved (Breakdowns and Man on Site). Changing the status of a service report
• Working on Paperless system (Pulse) System whereby service reports are loaded.
• Creating a weekly parts spreadsheet for Shoprite to obtain authorisation numbers.
• Creating a vehicle breakdown sheet to send to Standard Bank for payment.
• Liaison between Standard Bank and Shoprite Checkers.
• Weekly reports to be run to submit to line manager, namely: WIP Report (All jobs that are currently in progress and have not yet been invoiced), Open Sales Orders, picking slip Report, Open Deliveries Report.
• Monthly WIP Report.
• Prepares reports showing total cost, selling prices, or rates profits.
• Raise a Non-Conformance (Obtain a RFC Number) and how to complete the Non Conformance Register.
• Invoicing: (Breakdowns, Man on Site and Weekly Parts Supply)
• Power Bi (intermediate),VLook-up formulating reports.
• Filing of invoices in numerical order by following all process.
• Knowledge of work-related system SAP, IQ, Pastel, SYSPRO, Sage and SOCPEN
• Controlling of organisation’s books and faxing of statement.
• Documents management: Filing all original paper and related correspondences
• Scanning and attaching documents into the server system.
• Keep records of documents filled/removed, using excel spread sheet.
• Perform general office duties such as typing, data capturing, operating office machines, and sorting or categorizing mails.
• Daily, weekly, monthly maintenance up keeping Tax Invoices Records Spreadsheet per branches.
• Eliminate outdated or unnecessary records by arranging collection and transferring of them to an off-site third-party storage warehouse.
• Sort or classify incoming information according to guidelines: colour, category, content, department in date and time.
• Perform periodic inspections of records of files in order to ensure accuracy and completeness of task.
• Place records into storage receptacles, such file cabinets, boxes or drawers according to classification and identification information.
• Enter document identification codes into excel sheet system in order to determine location of documents to be retrieved and retention dates on the sheet for ISO records.

Operation and Warehouse Supervisor - SirAir Pty Ltd

(2023-09-10 - 2025-09)

• Prepare an accurate quote based on client requirements and collaborate with the sales team to ensure timely delivery.
• Provide comprehensive administrative support to the branches, ensuring efficient day-to-day operations.
• Coordinate the dispatching of orders, ensuring accurate product selection, packaging, and scheduling of shipments.
• Receive stock deliveries, verify quantities and quality, and update inventory records accordingly.
• Place orders for stock and consumables, maintaining optimal inventory levels and liaising with suppliers.
• Maintaining a clean and organised office environment.
• Ensuring all stock movement (sales, returns, adjustments, and transfers) is accurately reflected in the accounting system management systems.
• Work closely with the finance and accounting team to ensure that stock value in the accounting system matches the actual inventory in the warehouse.
• Regularly update inventory records on the system, ensuring real-time accuracy of stock movement (incoming and outgoing)
• Coordinating and supervising warehouse team to ensure accurate stock counts, timely delivery, and proper storage of equipment.
• Performing periodic physical stock counts and reconciling discrepancies physical stock and the systematic records.
• Ensure invoices aligned with delivery documentations (such delivery notes or proof of payment) and internal system.
• Supervising and managing staff in the main warehouse and organising staff to make sure stock is dispatched efficiently and timeously.
• Utilize space efficiently and effectively to ensure that the warehouse is neat.
• Assist outlying branches and technical managers with variance investigation.

Grade 12 - Business Studies (commercial Subjects) - Boetse secondary school (2010)

Course - Office Administration - Ekurhuleni West College (EWC) (2011-01-11 - 2013-11-28)

Diploma - Financial Management