Administrator - Auxcon
(2019-11)
- Scheduling meetings via Microsoft outlook.
- Reconciling statements of account
- Preparing for the PAIA Private and Public.
- Sending out statement notifications.
- Capture invoices on the system and send them for payment.
- Drafting and amending contracts for new clients.
- Prepare reference material for meetings.
- Process leave days.
- Prepare international teleconference meetings.
- Manage in/pending/out trays by receiving and dispersal of submissions to the respective departments.
- Draft invoice for billing and circuit to client respectively.
- Attend to national and international travel and accommodation arrangements when required
- Document management, including tracking incoming and outgoing correspondence, responding when necessary, faxing and e-mailing letters and/or correspondences to clients.
Administrator - Tshwane Leadership Foundation
(2018-06 - 2019-03)
- Data capturing on excel spread sheet.
- Process payment for 71 participants and liaise with finance for pay slips.
- Drafting and amending contracts.
- Prepare reference material for meetings.
- Process leave days.
- Prepare international teleconference meetings.
- Manage in/pending/out trays by receiving and dispersal of submissions for the respective departments.
- Draft invoice for billing and circuit to client respectively.
- Attend to national and international travel and accommodation arrangements when required
- Document management, including tracking incoming and outgoing correspondence, responding when necessary, faxing and e-mailing letters and/or correspondences to clients.
- Coordinate events management: planning budget, outsource suppliers, drafting programme, select guest speakers and prepare for honorarium for guest speakers, book venue and liaise with procurement for approval.
P.A - UNSA
(2013-05)
- Answering and screening calls.
- File and retrieve all documents electronically.
- Arrange meetings, venues and refreshments.
- Prepare reference material for meetings.
- Draft minutes, prepare agenda and attach all the relevant submissions requesting specific books to be prescribed for 2014 modules then circulate same.
- Assure that all the pre-approved submissions of prescribed books from School Tuition and Learner Support Committee (STC) go to the College Management Committee (CMC) for approval prior to the Senate Teaching and Learning Committee (STLC) for final verdict.
- Manage in/pending/out trays by receiving and dispersal of submissions for the prescribed books from all the departments of Human Sciences College.
- Receive applications for grants (CRC1), (FO1), Tenure, contracts appointments and assure that are signed and sent back to the respective departments.
- Attend to national and international travel and accommodation arrangements when required
- Document management, including tracking incoming and outgoing correspondence, responding when necessary, faxing and e-mailing letters and/or correspondences to clients.
- Maintain stationary stock.
P.A - DMS Attorneys
(2012-03 - 2012-07)
- File and retrieve all documents electronically
- To coordinate and ensure that monthly reports are submitted on time
- Arrange meetings, venues and refreshments.
- Prepare reference material for meetings.
- Keep track of new and existing clients through updating contact lists.
- Format documentation.
- Attend to national and international travel and accommodation arrangements when required.
- Anticipate requirement in diary for tasks other than meetings.
- Document management, including tracking incoming and outgoing correspondence, responding when necessary, faxing and e-mailing legal letters and/or correspondences to clients.
- Answering and screening calls.
- Typing legal documents by transcribing dictations: Particulars of Claim, Cover Sheet of an Answering Affidavit, Filing Sheet, letters and/or e-mails to client and/or opponent's attorneys.
- Making copies of documents and files to be served to client, Sheriff and/or Court
- Attending Arbitration, minutes taking, preparation and final circulation
- Preparing file intended for send out to the respective Counsel
- Opening files for the Attorneys' cases: Correspondences, Pleadings, Notices, Accounts and client's documents
- Signing in all the documents delivered from Court, Respondents, Defendants, Plaintiffs, Sheriff's return of service etc
- Maintain stationary stock
- Preparing requisitions for payment
- Capturing time-sheets for staff for payment
- Responsible for deeds search of Properties, Companies, Farms and People for the respective cases of the Attorneys
- Supervising the cleaning team
- Ensure all issues are actioned and deadlines met
- Manage in/pending/out trays
- Provide administrative support to the unit such as requests for petty cash, stationary, inventory control, monitoring of expenditure
- Reconciliation of claims (Travel, Cell Phone, Petty cash)
P.A - Fountain Chambers
(2008-09 - 2009-12)
- Format documentation
- Typing Heads of argument
- Schedule and manage internal and external meetings
- Appointment reminders
- Take account of venue, travel and meeting intervals
- Anticipate requirement in diary for tasks other than meetings
- Prepare reference material for meetings
- Keep track of new and existing clients through updating contact lists
- File and retrieve all documents electronically
- Reconciliation of claims (Travel, Cell Phone, Petty cash)
- Typing Affidavits
- Typing Dictations
- Preparing Vat for SARS purposes
- Making expenditures for VAT purposes
- Legal research
- Manage in/pending/out trays
P.A - Izigi Human Capital
(2008-02 - 2008-09)
- Organize functions, arrange meetings and group activities
- Rely messages timeously to appropriate people and follow-up when necessary
- Interact with client and staff in professional manner
- Prepare reference material for meetings
- Keep track of new and existing clients through updating contact lists
- File and retrieve all documents electronically
- Facilitating the development of business and sales strategies and activity plans.
- Handling Diaries
- Liaison with suppliers
- General Admin
- Formatting CVs and Format documentation
- Manage in/pending/out trays
Commercial Property/ Training Agent & P.A - Sotheby's International Realty
(2006-05 - 2007-07)
- Buying and selling land. Find prospective buyer and acquire information regarding the land or building to be bought and the type of establishment to take place, then communicate with the deeds office to find out the possibility for such an establishment in that particular area requested by the buyer and look for the sole owner of that particular land or building and enquire information regarding it's availability on the market and its asking price.
- Schedule meetings and do office paper work.
- Ensuring accurate budgetary reporting through ongoing management of the sales budget
- Developing and manage constructive relationships with Business clients, within earmarked business areas
- Staying abreast of knowledge and skills relevant to the level and area of work, as well as actively seeking to attain those required for the next level of work
Owner - FUNDISMA FASHIONS
(2005-05 - 2005-12)
- Do exhibition at different galleries
- Initiating, implement and measure relevant sales campaigns in support of sales and marketing plans
- Meeting set sales targets
- Design and sell my hand printed textile fabrics and clothes to clients.
- Compiling client database and marketing the business
Advertising Executive and Receptionist - AWUZWE BRAND COMMUNICATIONS
(2004-03 - 2005-04)
- Promoting brands for public and private companies by designing brochure, pamphlets and logos.
- File and retrieve all documents electronically
- Organize functions, arrange meetings and group activities
- Arrangement of functions internally and externally
- Meeting with clients and suppliers internally and externally
- General administrative responsibilities, filing, faxing, printing, binding, photocopying, following up debtors, assisting with day-to-day administrative tasks
- Receive and screen calls, react to clients' needs appropriately
- Rely messages timeously to appropriate people and follow-up when necessary
- Processing all requisitions for goods and services, including stationary for the unit
- Keep track of new and existing clients through updating contact lists
- Do promotional parties which consist of: A theme, a venue and the guest list provided by the client, therefore props from different companies for décor will be hired, catering company for food, a DJ for music and meet with the venue owner regarding the event to take place, and making sure the relevance preparations are done prior to the event, this was all done under a specific tight budget.
- Then compile an event report and make invoices out to clients.
Admin - LA FIRENZE BEAUTY WORLD
(2002-07 - 2003-12)
- Marketing the company by compiling data of prospective client calling them up to inform about the business.
- Print pamphlets to hand out to walk bys' and to houses door to door,
- Welcoming the clients by serving the drinks while waiting for their turns to do their hair, nails or body massage.
- Meeting set sales targets
- Manage filing system for the unit, manual and electronic
- Liaise with internal and external
- Handling petty cash and general admin.
