Funiwe Maku
ADMIMISTARION CLERK/PROJECT ASSISTANT
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About
Detail-oriented Administrative Officer with experience supporting academic, administrative, and operational functions. Skilled in managing administrative tasks, maintaining records, coordinating stakeholders, and ensuring smooth office operations. Strong organisational abilities, professionalism, and dedication to efficient student and staff support.
Experience to develop and manage an organisation-wide records management programme designed to ensure that record keeping and records management practices effectively meet the organization's objectives.
Experience
Project Administrator at Lipus goods & services (Pty) Ltd (2022-08 – 2026-02)
Managed general administrative tasks to support daily office operations and site management.
- Managed general administrative tasks to support daily office operations
- Maintained accurate digital and physical records to ensure organised information flow
- Handled correspondence, filing, and documentation processes
- Provided support to staff and stakeholders as required
- Maintained calendars for the office
- Handled incoming and outgoing mail
- Sourced quotes for materials and services
- Processed payment of suppliers and officials
- Filed and organized important documents
- Performed clerical duties to keep the office running
- Monitored occupational health and safety standards
- Distributed and ordered inventories
- Answered telephones and relayed messages
- Kept the SHE file updated
- Maintained proper records and timekeeping of labourers on site
- Handled on-site documentation such as delivery notes and timesheets
- Ordered construction and project material and inventory
- Assisted site management
- Conducted physical checks on labour force and recorded hours on timesheet
- Submitted timesheets to the office
- Followed site management instructions
Chief Registry Clerk at Department of Community Safety (2018-07 – 2022-07)
Managed registry services, personnel, records management systems and implemented disposal programmes for the department.
- Provided registry service
- Managed people: registry clerk, messengers and interns
- Implemented systematic disposal programmes to reduce storage cost
- Responsible for management of general records and HR documents
- Managed safe-keeping, retrieval and disposal of all records for different components
- Established and maintained electronic Records Management system
- Ensured proper archiving and disposal processes in accordance with archives prescripts
- Managed document movement to and from CSC unit at Walk-in Centre
- Provided messenger, driver, collections and courier service within departments
- Planned and coordinated distribution of allocated work
- Supervised and monitored messengers, registry clerks and interns daily routines
- Ensured compliance with PERMIS and labour relations matters
- Administered and managed use of leaves in the component
- Ensured sound records management practices and safe-keeping of departmental records
- Trained registry clerks and interns on reference number allocation
- Maintained electronic data stored on ECM/MyContent systems
Acting Records Manager at Department of Community Safety (2019-03 – 2019-06)
Developed and maintained departmental physical records systems and implemented new records management procedures.
- Developed and maintained departmental physical records systems
- Managed people including supervision, performance management and task allocation
- Implemented and maintained file plan and schedule for records
- Reviewed existing and developed new procedures for the registry
- Trained creators of records to allocate file reference numbers
- Implemented systematic disposal programmes
- Developed departmental physical records and provided functional registry services
- Rolled out new file plan in the department
- Conducted awareness sessions and training on Uniform file plan
- Maintained the Registry Risk Register
- Compiled and maintained approved records classification system
- Managed and administered departmental tracking system (CMATS)
- Monitored quantity and quality of registry deliverables
- Implemented innovation of services in accordance with SOP
- Applied for amendments and additions to line function in UFP
- Ensured standard service delivery and identified ways to improve operations
- Compiled presentations and awareness sessions on importance of records management
- Maintained electronic data stored on ECM/MyContent systems
- Conducted regular inspections and addressed shortcomings
Chief Registry Clerk at Western Cape Education Department (2014-07 – 2019-06)
Managed registry operations, personnel supervision and records management for the department over 4 years.
- Managed people: registry clerk, messenger, photocopy operator and interns
- Responsible for component management, procedural matters, budget control and HR management
- Implemented systematic disposal programmes to reduce storage cost
- Provided accurate and timeous reporting and compiled reports
- Managed disciplinary procedures and staff performance
- Trained creators of records to allocate file reference numbers
- Provided efficient assistance and support to clients, personnel and management
- Set example to staff members on policies, procedures and protocols
- Ensured staff attendance and reported absenteeism
- Ensured subordinates adhered to timekeeping standards
- Ensured photocopy machines were in working condition
- Distributed weekly circular list to all managers
- Managed application forms for Human Resource Department
- Acknowledged and controlled call log system
- Provided guidance and advice to subordinates
- Provided weekly reports with manager
- Compiled monthly written reports and statistics
- Evaluated subordinates using PERMIS system
- Ensured staff received training including in-service training
- Managed registry and records management systems
- Worked with EHS representatives to ensure compliance
- Conducted site inspections and submitted OHS reports
- Ensured sound records management practices and safe-keeping of records
- Maintained electronic data stored on ECM/MyContent systems
Registry Clerk at Department of Social Development (2012-03 – 2014-06)
Maintained electronic content management systems and ensured sound records management practices.
- Maintained Electronic Content Management Systems (MyContent/Livelink)
- Ensured sound records management practices were followed
- Ensured safe-keeping of departmental records
Education
National Diploma in Management – Cape Peninsula University of Technology (CPUT) (2013 – 2013)
Programme in Archival Studies – UNISA (2019 – 2019)
