Project Administrator at Lipus goods & services (Pty) Ltd (2022-08 – 2026-02)
Managed general administrative tasks to support daily office operations and site management.
- Managed general administrative tasks to support daily office operations
- Maintained accurate digital and physical records to ensure organised information flow
- Handled correspondence, filing, and documentation processes
- Provided support to staff and stakeholders as required
- Maintained calendars for the office
- Handled incoming and outgoing mail
- Sourced quotes for materials and services
- Processed payment of suppliers and officials
- Filed and organized important documents
- Performed clerical duties to keep the office running
- Monitored occupational health and safety standards
- Distributed and ordered inventories
- Answered telephones and relayed messages
- Kept the SHE file updated
- Maintained proper records and timekeeping of labourers on site
- Handled on-site documentation such as delivery notes and timesheets
- Ordered construction and project material and inventory
- Assisted site management
- Conducted physical checks on labour force and recorded hours on timesheet
- Submitted timesheets to the office
- Followed site management instructions
Chief Registry Clerk at Department of Community Safety (2018-07 – 2022-07)
Managed registry services, personnel, records management systems and implemented disposal programmes for the department.
- Provided registry service
- Managed people: registry clerk, messengers and interns
- Implemented systematic disposal programmes to reduce storage cost
- Responsible for management of general records and HR documents
- Managed safe-keeping, retrieval and disposal of all records for different components
- Established and maintained electronic Records Management system
- Ensured proper archiving and disposal processes in accordance with archives prescripts
- Managed document movement to and from CSC unit at Walk-in Centre
- Provided messenger, driver, collections and courier service within departments
- Planned and coordinated distribution of allocated work
- Supervised and monitored messengers, registry clerks and interns daily routines
- Ensured compliance with PERMIS and labour relations matters
- Administered and managed use of leaves in the component
- Ensured sound records management practices and safe-keeping of departmental records
- Trained registry clerks and interns on reference number allocation
- Maintained electronic data stored on ECM/MyContent systems
Acting Records Manager at Department of Community Safety (2019-03 – 2019-06)
Developed and maintained departmental physical records systems and implemented new records management procedures.
- Developed and maintained departmental physical records systems
- Managed people including supervision, performance management and task allocation
- Implemented and maintained file plan and schedule for records
- Reviewed existing and developed new procedures for the registry
- Trained creators of records to allocate file reference numbers
- Implemented systematic disposal programmes
- Developed departmental physical records and provided functional registry services
- Rolled out new file plan in the department
- Conducted awareness sessions and training on Uniform file plan
- Maintained the Registry Risk Register
- Compiled and maintained approved records classification system
- Managed and administered departmental tracking system (CMATS)
- Monitored quantity and quality of registry deliverables
- Implemented innovation of services in accordance with SOP
- Applied for amendments and additions to line function in UFP
- Ensured standard service delivery and identified ways to improve operations
- Compiled presentations and awareness sessions on importance of records management
- Maintained electronic data stored on ECM/MyContent systems
- Conducted regular inspections and addressed shortcomings
Chief Registry Clerk at Western Cape Education Department (2014-07 – 2019-06)
Managed registry operations, personnel supervision and records management for the department over 4 years.
- Managed people: registry clerk, messenger, photocopy operator and interns
- Responsible for component management, procedural matters, budget control and HR management
- Implemented systematic disposal programmes to reduce storage cost
- Provided accurate and timeous reporting and compiled reports
- Managed disciplinary procedures and staff performance
- Trained creators of records to allocate file reference numbers
- Provided efficient assistance and support to clients, personnel and management
- Set example to staff members on policies, procedures and protocols
- Ensured staff attendance and reported absenteeism
- Ensured subordinates adhered to timekeeping standards
- Ensured photocopy machines were in working condition
- Distributed weekly circular list to all managers
- Managed application forms for Human Resource Department
- Acknowledged and controlled call log system
- Provided guidance and advice to subordinates
- Provided weekly reports with manager
- Compiled monthly written reports and statistics
- Evaluated subordinates using PERMIS system
- Ensured staff received training including in-service training
- Managed registry and records management systems
- Worked with EHS representatives to ensure compliance
- Conducted site inspections and submitted OHS reports
- Ensured sound records management practices and safe-keeping of records
- Maintained electronic data stored on ECM/MyContent systems
Registry Clerk at Department of Social Development (2012-03 – 2014-06)
Maintained electronic content management systems and ensured sound records management practices.
- Maintained Electronic Content Management Systems (MyContent/Livelink)
- Ensured sound records management practices were followed
- Ensured safe-keeping of departmental records
