Outbound Clerk
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My name is Ignatius Joseph September. I am a passionate and dedicated young man with dreams of becoming a supply chain specialist. I have experience in Logistics, Procurement as well as records management. I pride myself on being a constant learner and constantly improving all round.
Crossroads Distribution, Outbound Clerk, April 2023- Current
Duties & Responsibilities:
Comply to all safety procedures and requirements on site. Pick and pack items for distribution- mark as required- including backload items and repairs.
Ensure all housekeeping standards are maintained.
Forklift driving may be a requirement as well as spotter duty for forklift.
Create all outbound picking slips.
Create all transfers between storage locations.
Identify hazardous materials and ensures correct loading with necessary warning signs according to procedures.
Create shipments and bill as per signed/stamped picking slips.
Facilitate offloading of backload truck and distribute as required (including repairs).
Monitor emergencies to ensure trucks are loaded as required- communicate via email to close loop.
Facilitate returns to suppliers and communicate with buyers.
Arrange GR, Billing and customs clearance for emergency items and in port items.
Load reports for trucks and Crossroad’s information on trucks.
Create customs non-SAP invoice (backup system).
Arrange GR and Bill with ref to non-SAP and services.
Arrange GR and bill Namdeb transport.
Draw up monthly schedules.
Administrative work, including filing.
Any reasonable task requested to be performed.
Rotation work across the same band might be required.
Ensure all emergency requirements/ information are noted on the whit board.
Tygerberg Hospital Supply Chain Management (Procurement), Admin Clerk, June 2022- March 2023
Obtain quotations for consumables via EPS or source them via tenders or written quotes.
Prepare/create requisitions for submission to SAO/ASD of Supply Chain Management and Quotation Committee.
Create orders on Syspro under various delegations as per SCM policies.
Prepare and create Purchase Orders.
Obtain telephonic or written price quotation from suppliers on the EPS, Sourcelink by capturing on the system to source prices.
Source prices and other relevant information on DOH, WKT and TBH tenders/ contracts.
Adjudicate orders on EPS (confirmation of award)
Verify quotation with specifications and availability of stock.
Completion of procurement templates and checklist.
Liaising with suppliers for tax invoices or written quotes.
Handling of enquiries and queries from departments and suppliers and keep filing system of the department up to date.
Split and prepare orders for GRN and payments.
Sent faxed orders to specific/different suppliers for delivery.
Rectification of requisitions when needed.
Check on SEB and CSD for registration documents and Declaration of Interest.
Assist Superiors with any task given.
Tygerberg Hospital Medical Records, Administrative assistant, June 2021-June 2022 Duties and Responsibility:
Issuing and receiving folders and microfilms
Issuing folders on micro bundles
Barcoding of folders, file folders and file loose documents
Batching of episode folders on spreadsheets for tracking purposes
Tracking of episode folders from episode spreadsheet tool for easy retrieval
Ensure patient folders are loaded on ECM for clinical appointments
Handle urgent folders required from Clinicians, physicians and auditors
Maintain an effective filing system
Retrieve folders older than 5 years and prepare it for destruction
Removal of staples and paper clips from folders
Ensure that pages are straightened for easy readability
Ensure all documents are in sequence starting from admitted to discharged date
Making sure all documents are in chronological order as part of process criteria
Ensure patient Clinicom number corresponds to all documentation within the physical folder
Separation of documents into various categories- Patient registration, Barcoded and External non-barcoded
Ensuring that patient registration inlay is the first page in folder and that all patient documents are present
Start scanning episode folder in chronological order
Make sure that the patient information is scanned correctly to its respective profile using Kodak Capture
Export episode to SCAN BATCH
Pass scanned episode to indexing station electronically
Ensure that folders are prepared and scanned correctly
Check if physical content matches with the electronic file
Ensuring that images and notes are clear and legible
Report errors and ensure that it is rectified
Deliver folders and other documents to wards and clinics
Follow up on queries of folders
Sorting of all incoming folders at Medical Records
Assist with ad-hock tasks at Medical Records • Collect folders from different wards and clinics
Receive patient notes on micro bundles.
Distribute empty folders to various reception areas un the hospital as well as clinics.
Sort folders H1-H2-H3- Private
Deliver private patients folders to respective receptions to do accounts.
Printing of barcode and non-barcode for ECM.
Have register for all incoming and outgoing folders and distribute folders to various wards.
