Technical Buyer/Engineering Storeman/Maintenance Planner at Magnum Ice Cream Company (2022-09 – Present)
Managed parts inventory system and maintenance planning operations including purchase orders, invoicing, stock monitoring, and engineering maintenance schedules.
- Managed the parts inventory system, entering and supervising all parts transactions such as purchase orders, issues, returns, and inventory adjustments
- Oversaw the management of all blocked invoices to ensure resolution
- Processed requisitions and purchase orders efficiently to maintain inventory flow
- Screened and evaluated suppliers and contractors for procurement activities
- Ensured timely ordering of stock and materials, aligning with operational needs
- Controlled and monitored expenses against budgetary constraints
- Tracked and traced purchase orders and shipments to ensure orderbook alignment and on-time deliveries
- Established and maintained excellent business relationships with national and international suppliers, as well as freight, clearing, and forwarding agents
- Reconciled order discrepancies with suppliers to rectify issues promptly
- Led vendor onboarding and maintenance processes smoothly
- Maintained accurate inventory records and performance, overseeing periodic cycle counts and physical inventories
- Provided management with necessary reports to support decision-making
- Collaborated closely with the maintenance group and vendors to ensure necessary parts were readily available
- Developed and maintained procedures for parts and work orders, ensuring compliance with plant operations
- Ensured the ordering, receiving, issuing, and disposal of stores stock was conducted according to procedures
- Processed all new stock items and allocated bins appropriately
- Guaranteed correct and timely capturing of delivery notes and invoices for accuracy
- Established and managed systems to monitor stock and inventory in stores
- Maintained minimum and maximum stock thresholds diligently
- Organised inventory for accessibility and safety within the store
- Planned and managed regular stock takes to ensure reconciliations between records and actual stock levels
- Implemented continuous improvement processes to enhance store efficiency and reduce overall costs
- Prepared and provided monthly inventory reports as required by management
- Monitored inventory issuance and tracked departmental spending trends
- Developed engineering maintenance schedules for factory operations
- Inputted and maintained engineering master data within SAP PM to ensure accuracy
- Identified and executed improvements to the maintenance process on site, fostering efficiency
- Coached and developed SAP and engineering planning skills among engineering staff
- Implemented and defined maintenance plans in collaboration with the Engineering Manager
- Supervised the work order system, ensuring meticulous entry of all work order transactions
- Recommended new projects and methods to minimise costs while ensuring accuracy in systems
- Responsible for capturing maintenance data, including losses, costs, breakdown analyses, and tag resolutions
- Managed stakeholder engagement with the engineering team, ensuring spares availability and efficient planning of maintenance shutdowns
Senior Engineering Stores Controller at RCL Foods (2018-09 – 2022-08)
Executed purchasing tasks, oversaw warehousing operations, managed master data, directed stock-taking efforts, and ensured compliance with warehouse and inventory management policies.
- Executed purchasing tasks by obtaining RFQs and generating purchase orders, following up on delivery dates, and liaising with artisans regarding stock due for delivery
- Oversaw warehousing operations, coordinating and controlling cycle count programs to ensure accuracy and identify operational inventory issues
- Adhered strictly to warehouse and inventory management policies, processes, and reporting requirements
- Managed master data related to inventory, including creating, updating, and deleting material and service masters as well as item classification and MRP settings
- Directed stock-taking efforts, managing teams to ensure effective stock counting and reconciliation processes for data integrity in the SYSPRO system
- Ensured high standards of housekeeping within warehousing and receiving areas, addressing safety incidents of non-compliance, hazards, and damage to property
- Maintained adherence to policies and procedures regarding warehouse equipment and handling practices
- Promoted safety, health, and environmental awareness within the warehouse, ensuring compliance with all relevant EHS requirements
- Supervised personnel, planning, monitoring, and reporting on staff development activities to enhance team capabilities
- Ensured compliance with relevant policies and procedures related to warehouse and inventory management, processes, and reporting
Technical Buyer/Engineering Storeman at Tiger Consumer Brands (2015-09 – 2018-08)
Controlled stock levels, managed procurement activities, tracked invoices, maintained key control register, and provided support to purchasing and production functions.
- Controlled stock levels and initiated orders for new stock when minimum thresholds were reached
- Ensured the availability of essential materials for the maintenance department to facilitate uninterrupted operations
- Raised purchase orders for both non-stock and stock items, ensuring timely procurement
- Tracked invoices from suppliers to ensure prompt processing
- Managed procurement activities for stock items, streamlining inventory management
- Updated information on slow-moving stock and reported findings to the technical manager
- Regularly assessed stock levels through systematic checks and reconciliations
- Presented detailed monthly reports to the technical manager for approval and decision-making
- Maintained a secure key control register, enforcing accountability for key usage
- Reported stock shortages promptly to the technical manager to mitigate operational disruptions
- Oversaw store operations and managed contents effectively
- Issued tools and stock accurately to relevant teams
- Conducted regular stock counts in collaboration with artisans
- Ensured the working environment was always safe, enforcing proper chemical and paint storage practices
- Provided purchase orders, delivery notes, and orders for the internal or external audit department
- Maintained consistent stock levels through timely replenishment and follow-up on purchase orders
- Engaged with suppliers to facilitate continuous, timely deliveries of goods
- Facilitated daily orders and monitored slow-moving items to enhance procurement efficiency
- Delivered technical and commercial support to the purchasing and production functions
- Ensured adherence to the Procurement Policy, managing interfaces between suppliers and the business
- Collaborated efficiently with the Financial Director and Procurement Manager
- Steered the procurement process for goods and services through effective tendering and quote processes
- Engaged directly with key internal stakeholders to address operational issues related to vendors
- Procured goods or services according to service level agreements established between NTP and vendors
- Participated as a team member in Bid Evaluation Committees (BEC) as required
- Engaged operationally with vendors and business to uphold contractual agreements
- Provided essential support in payroll processing by preparing weekly wage norms and managing monthly salary overtime inputs
- Printed clocking reports weekly and captured overtime information for accurate payroll processing
- Processed leave forms efficiently and ensured employees completed them during absences
- Inputted leave forms on clinic leave schedules and verified contract workers' invoices for processing
- Distributed supplier invoices to Shared Services and managed queries from suppliers regarding unpaid invoices
- Handled queries from creditors clarks regarding invoices that had not been received
- Compiled and distributed open purchase order reports to buyers weekly
- Generated regular reports on overtime, training, repairs & maintenance, and absenteeism for monthly oversight
- Assisted the Management Accountant with asset verification and management tasks
Warehouse Stock Controller at ZestWeg Group (2010-06 – 2015-08)
Monitored and recorded stock, managed credit requests, ensured accurate picking and dispatch, produced reports, conducted cycle stock takes, and led warehouse team operations.
- Monitored and recorded all stock received and returned, alongside managing credit requests
- Ensured precise picking, packing, and dispatch of products
- Produced weekly and monthly reports to track inventory levels and discrepancies
- Conducted cycle stock takes to maintain inventory integrity
- Oversaw bin maintenance and housekeeping protocols
- Led the warehouse team to optimise operations
- Maintained optimal inventory levels to meet operational demands
- Generated comprehensive daily and weekly reports to address and resolve critical control areas
- Safeguarded the integrity and accuracy of stock records
- Provided accurate and timely feedback to relevant stakeholders
- Fostered partnerships with all internal and external customers and suppliers
- Enforced compliance with health and safety policies and procedures
- Participated in various projects as required, contributing expertise and support
- Obtained quotes and raised purchase orders within the SYSPRO system
- Facilitated inter-branch transfers of stock and managed weekly wages inputs
- Conducted vehicle inspections and coordinated service bookings
- Briefed and debriefed drivers on logistical requirements
- Executed stock ordering and inter-branch transfers to streamline supply lines
