Jeanette Koning

I have a wide variety of skills and experience, in a wide variety of fields.

I consider myself a productive worker with a solid work ethic who exerts optimal effort to ensure all tasks given to me are completed on time and to the highest standards.

I am committed to providing a superior service to any company I work for and is fully computer literate with extensive software knowledge and proficiency covering a wide variety of applications.

Greater details of my accomplishments and achievements can be found in my attached resume.

In addition to my extensive office experience, I also have excellent communication skills. I always maintain a mature, gracious and professional manner when communicating with people, even when difficulties arise.

I have an ability to grow with a job, handle responsibility and build positive relationships with work colleagues and the public at all levels.

I have no doubt that, should I be successful with my application, I will be able to perform my duties with excellence.

Jan 2018 – 2021 Secretary

Klerksdorp - North West Tumber Fourie Consulting Engineers, 

SECRETARIAL TASKS

• Ensure that incoming calls are answered in a professional and friendly.
• On request, make appointments and manage the superior’s diary ensuring that the manager is kept informed of appointment dates and times – provision of a daily activity schedule.
• Receive, process and where possible, act on:
• e-mail correspondence
• fax correspondence
• postal correspondence
• Forward e-mail, fax and postal promptly and efficiently ensuring that copies are kept of all correspondence issued from the Branch Office.
• Initiate new files and maintain existing files of all secretarial tasks
• Prepare, obtain authorization from superior and submit invoices to clients.
• Prepare Zoom or team meetings.
• Make travel arrangements.
• Book accommodation.
• Book courses / training.

OFFICE ADMINISTRATION

• Follow-up on payment of invoices if payment is not received within 30 days. Promptly sort out any invoice inquiries with superior and forward corrected invoices where necessary.
• Make payments using internet banking. Fax confirmation to the recipient of payment once concluded.

• Bookkeeping.

• Maintain a petty cash float. Ensure that receipts or signed dockets are kept for all petty cash expenditure and/or use
• Ensure that refreshments are purchased.
• Provide refreshments to superior and visitors.
• Prepare a stationery checklist and ensure that stationery stock is maintained.
• Receive visitors to the Company in a professional and friendly manner.
• Prepare reconciliation for accountant of income/expenditure and forward by deadline date each month
• Ensure that hard copy filing is kept up to date in an easily retrievable filing system.
• Ensure that documents prepared on the computer are filed in appropriate folders for easy retrieval
• Make back-ups on all office PCs.
• Report office equipment, telephone or e-mail faults promptly. Maintaining a record of Company, contact person, date and time and fault reporting.
• Ensure that document control and processes comply with the Company’s quality/ISO standards. Assist ISO Auditors during site audits.

TENDER PROJECT ADMINISTRATION

• Arranging documents as per Tender Requirement.
• Excellent knowledge in the Preparation of Tenders & Procedures / Bidding and submission of Tenders.
• Attending the tender opening and pre-bid meeting when required.
• Selecting Tender from the online tender web site, departmental sites, and the leading news Papers.
• Assist Companies/Organizations with all documents support.
• Liaison with Govt. Department for Vendor Registration, Approvals, and Renewal.
• Submitting documents for getting new registration as an approved vendor.
• Preparation and submission of different types of Bank Guarantee like Bid security and performance Bank guarantees.
• Preparing the Tender Comparative Statement
• Preparing the proposals (Technical & Commercial)
• Prepare proposals/tenders on instruction from superior, ensuring that proposals/tenders are authorized.
• Prepare project implementation plans accurately and promptly for authorization by the superior.
• Open a file for each new Project.
• Ensure that documents are received and filed in line with the File content checklist.
• Ensure that copies of all project interventions forwarded or received are kept in the Project file for future reference.
• Maintain open communication lines.

Matric

Languages

★★★★★ Afrikaans

★★★★★ English

Skills

★★★★★ Budgeting and bookkeeping;

★★★★★ Office management;

★★★★☆ Supervising and leading a team;

★★★★☆ Training;

★★★★☆ Provisioning administration;

★★★★★ Computer Literacy;

★★★☆☆ Project Management;

★★★★★ Written & Verbal Communications;

★★★★★ Customer Service,

★★★★★ Compiling of Tenders