Volunteered as a Clerk (Secondary Costing) at City of Cape town (Recreation and Parks) (2017-10 – 2018-03)
- Secondary Costing
- Data Capturing of M4's on SAP
- Code iw21- Creating Notifications of Tree Trimming, Tree Removal, Mowing Jobs that have been completed
- Code iw41 – To Create Purchase orders for a Job that has been completed
- Capturing all jobs completed on SAP and type all staff names, staff numbers, staff details, what job was done, date, address, which superintendent was present, which machines were used
- Manually type every Code of Machinery used to Trim trees, Tree removal/Mowing
- Code iw32 is to TECO a works order – Technically completed jobs
- Saving jobs in TECO is a status applied to a works order to signify that the aspects of the work are finished, not fully closed for financial purposes
- Code iw45 – To cancel any Purchase orders created, to prevent duplicated works orders and Errors
- Filing all Works order after it has been closed
- Assisting with Time and Attendance, Capturing staffs Absenteeism, Sick leave, short time
- Data Capturing of Timesheets
- Making sure all Staffs Hours, short time, leave days are captured on SAP
- Making sure all staff sign for leave/sick/short time
Secondary Costing clerk at City of Cape town (Recreation and Parks) (2018-04 – 2020-02)
- Secondary Costing: Creating Purchase orders
- Creating works orders M4s on SAP for jobs completed, Tree Trimming, Tree Removal/Mowing
- Capturing data of staff members that completed the job, typing all information of who attended, which machines were used, dates, addresses where the job was done as soon as the Supervisor/Driver delivers the worksheets
- Making sure all dates are accurate and how long it took to complete the job
- Using Codes iw28, 1w31, iw32, iw45 to create, delete, change notifications to Purchase orders or TECO works orders
- Making sure to Capture as many works orders before end of day
- Implement a effective filing system for TECO works orders, Jobs to be completed and Jobs that are completed
- Fixing Errors on jobs as some coding of Machinery are outdated and needs to be updated, choosing the correct codes
- Creating C3 Notifications
- Assisting with Answering phone calls when Superintendent and staff are in meetings
- Creating C3 Notifications for complaints on SAP to get a Reference number for customers
- Following up with Superintendent on outstanding jobs
- Answering Phone calls and Completing the C3 forms on SAP of Tree Trimming, Tree Removal or Mowing grass complaints and giving the Customer a Reference number
- Printing C3 forms and giving it to Superintendent to do inspections
- Assisting with Time and Attendance on SAP
- Capturing all staff sick, Absenteeism, Leave days, Family responsibilities on System and making sure dates, times are correct, staff must sign printed leave forms
- Filing and boxing Timesheets older than 5 years
Admin Clerk at HIQ Parow (2020-09 – 2023-08)
- Data capturing of Quotes, Job cards, Invoices and sorting out Queries for Vehicles or Truck tyres and Punctures
- Using Spiral soft System and Goodyear, Firestone, Bridgestone, Michelin Portal to view pricing
- Creating Quotes with the Correct Pricing to charge City for all City of Cape town vehicles requesting Tyres/Punctures/Wheel Balancing, Wheel Alignment, Labour
- Check for Updated Pricing for Goodyear Tyres, Bridgestone Tyres, Firestone Tyres, Michelin tyres etc
- If the job has been done I scan and send the Job cards to City of Cape town (Water & Sanitation, Fire Department, Roads Department, Solid Waste, etc) and await a Purchase Order (PO)
- When I receive a PO for a Job cards I will create a Invoice and send it to the Relevant Departments and Await Payment
- Check for incorrect Notifications numbers/duplicate PO's for the same job
- File all Quotes, job cards and Invoices in Files and once Po received attach Quote to Po and create a Invoice
- After Invoice is created I will send Invoices as soon as I can via Email with attached Job card
- Creating Truck quotes for Hi Q Helderberg branch and sending it to the relevant Departments
Admin Creditors and Debtors Clerk at HIQ Parow (2023-08 – 2024-02)
- Day End Audit trails – Print Day end and balance Cash and Card payments on Day End
- Making sure the Day End corresponds with the Transaction slip and fill in all payments and deductions on Excel
- Print Statements by the 1st of Every month and Compile all invoices and request missing invoices by Suppliers
- Checking that Every Invoice we received is Correct and that the Stock is GRV (Goods received voucher) by our Salesman Or Stock that has been returned and to whom we sold the Part to
- Doing monthly VAT, Bookkeeper collects the monthly VAT on the 15th of Every month
- Updating the Spreadsheet of Day End Audit trails and Creditors Spreadsheet, before Manager makes Payments
- Print Statements by the 1st of Every month and Compile all Invoice request missing Invoices from Suppliers eg, Goodyear, Korean parts, Willard Batteries and more
- Checking that the Statement corresponds with the Invoices
- Following up on outstanding payments
- Once Bank statement is received, I would highlight all payments for Allocations
- Handling Petty Cash
- Making sure all Cash received by Salesman are correct and change given to Salesman are correct for Customers Invoices
- Stamping and signing on Receipts date and time for Record keeping
- Updating Spreadsheet every time I receive Cash and Card Payments
Volunteered at Tygerberg Hospital (2025-02)
- Data capturing of transferring a Patient from one ward to another
- Linking the Baby name to the mother and making sure all details are accurate and corresponds with the mother details
- Printing and Updating the Ward list in conjunction with Patient in the wards twice a day to ensure daily updating of admissions, discharges, transfers
- Doing Rounds and checking each and every patients Admission forms are Inpatient or Outpatient
- Capturing and printing stickers as well as ensuring sufficient and correct classified stickers in folders
- Effective Record keeping that all folders contain the notes of the period of admission, before sending the folder to medical records or for auditing
Master data Administrator at Heineken Beverages (2025-09 – Present)
- Handling MD Eazle que:
- Worked with 3 Systems (Salesforce, The Power App and SAP)
- Checking that the Reps capture all Customers details accurately
- Data capturing of Customer addresses, Names, Liquor licenses dates and Id numbers, Term of trade document, Company Business Registrations
- Checking that all details on the Power App are accurate on all 3 systems and corresponds with each other
- Inform Reps about outstanding documents/numbers/or ID and LL that do not match via Email
- Checking for expired licenses and outstanding Ids
- Work on excel and checking spreadsheet 800 customers details
- Update old customer details
- Seeding customers
- Making a customer eazle ready
- Once all Customer details are completed, I can seed a customer for ordering
- Check on CMD App if the customer data has been maintained accurately then I use code XDO2 – to maintain customer details on SAP and attach documents
- Use code ZDOT02 to make a customer dot relevant
- Use code ZDOT 01 to seed a customer for ordering, send a email to team to create a Username
- Linking a customer to RTMP (Route to market partner)
- Use the Z Table ZDOT -CUS-RMP and create a record for the route to market partner
- ZDOT01 to link customer to the RTMP that was requested and push the Outlet aswell as credit and the RTMP will link accordingly
- Changing a delivery plant:
- If a customer wants to change a delivery plant, I will first need approval from relevant people, once approved I will change on SAP
- I will also change the section name to match the delivery plant requested
