Admin & Event Manager - Chattels Infrastructure Solutions - Maitland
(2024-05)
Responsible for the end-to-end planning, administration, and delivery of event infrastructure for a diverse portfolio of large-scale sporting, corporate, cultural, and entertainment events. Managed both company-owned marquee infrastructure and the procurement and coordination of sub-hired equipment to ensure seamless event execution.
- Planned, coordinated, and managed multiple events simultaneously from initial quotation through to final delivery and post-event reconciliation, ensuring projects were completed on time and within budget.
- Oversaw all project administration, including quotations, contracts, purchase orders, invoicing, documentation, budgeting, and financial records.
- Managed client, supplier, venue, and internal stakeholder relationships, coordinating procurement, logistics, transport, warehouse operations, and subcontractors to ensure seamless event delivery.
- Developed detailed event and logistics plans, proactively resolving operational challenges while ensuring compliance with health and safety regulations and maintaining exceptional client service throughout the project lifecycle.
- Conducted site visits with clients and suppliers to assess event requirements, measure event spaces, and produce accurate AutoCAD site and event layout plans.
- Led the end-to-end management of event infrastructure, including company-owned and sub-hired equipment, for large-scale annual events such as the Cape Town Street Parade, L'Ormarins King's Plate, World Sports Betting Cape Town MET, Totalsports Two Oceans Marathon, Rocking the Daisies, Sanlam Cape Town Marathon, and Speed Classic Cape Town.
Junior Events Assistant - Chattels Infrastructure Solutions - Maitland
(2023-08 - 2024-04)
Provided administrative and operational support to the Events Department, assisting with the planning and coordination of event infrastructure for corporate, sporting, and entertainment events. Supported project delivery by ensuring accurate documentation, effective communication, and efficient administrative processes.
- Provided comprehensive administrative support to the Events team, including scheduling, correspondence, record management, and maintaining project documentation.
- Assisted with event coordination by preparing quotations, proposals, booking confirmations, job sheets, and liaising with clients, suppliers, and internal stakeholders.
- Managed event administration, including purchase orders, supplier invoices, inventory records, logistics coordination, and project management system updates.
- Supported end-to-end event operations through post-event invoicing, supplier reconciliations, project close-out documentation, and general operational support.
- Delivered administrative support across high-profile international sporting events, including the World Rallycross Championship (WRX), the Clipper Round the World Yacht Race, HSBC SVNS Cape Town, and Red Bull Shay' iMoto, ensuring efficient coordination and operational support.
Guest Relations Co-Ordinator - Tindlovu Group - Zevenwacht Restaurant
(2022-12 - 2023-02)
- Welcomed and assisted guests, ensuring exceptional customer service.
- Managed reservations, bookings, and seating arrangements.
- Coordinated restaurant and event operations with front-of-house and kitchen teams.
- Handled guest inquiries, special requests, and complaints professionally.
- Assisted in planning and coordinating private functions and events.
- Ensured smooth guest experiences by resolving issues promptly.
- Upheld high hospitality standards and maintained a welcoming environment.
Wedding Co-Ordinator - The Wedding Fairy
(2022-07 - 2022-11)
Internship
- Assisted in planning and coordinating weddings from initial client consultation through to successful on-the-day execution.
- Maintained regular communication with clients, venues, and suppliers to ensure seamless event planning and exceptional service delivery.
- Responded promptly to client enquiries and managed email correspondence throughout the planning process.
- Scheduled and conducted venue site visits with couples, providing guidance on layouts, timelines, and event logistics.
- Coordinated with vendors to confirm bookings, schedules, and event requirements, ensuring all details were accurately executed.
- Supported wedding day operations by overseeing timelines, coordinating suppliers, and resolving on-site issues to ensure a smooth event experience.
- Created engaging blog content to showcase weddings, industry trends, and company services.
- Designed marketing and promotional content using Canva for social media and digital platforms.
- Assisted with social media management, including content creation, scheduling, and audience engagement.
- Conducted market research to identify wedding industry trends, competitor activities, and opportunities to enhance client experiences.
